Various Administrative Positions - CR-04/CR-05/AS-01

Important messages

Giving you the best chance to succeed!
At Public Services and Procurement Canada (PSPC) we are committed to running inclusive and barrier-free recruitment processes.

If you have a limitation that may impact your performance at any steps of the assessment process (such as during a written test or an interview), you may request an accommodation. Assessment accommodations are designed to remove barriers, and to ensure that candidates with limitations can fully demonstrate their abilities. Should you wish to be accommodated, please direct your inquiry to the contact identified at the bottom of this poster. All information received in relation to accommodation will be kept confidential.

For more information on assessment accommodation visit the following website: https://www.canada.ca/en/public-service-commission/services/assessment-accommodation-page.html

POSITIONS TO BE FILLED
Stream 1 – Business Support Clerk (CR-04) / Occupancy & Inventory Support Clerk (CR-04)
Stream 2 – Business and Financial Assistant (CR-05)
Stream 3 – Administrative Officer (AS-01)

WHO WE ARE LOOKING FOR:
• Do you want to be a key player in an organization that ranks as one of the best places to work with the Government of Canada?
• Do you want a career working alongside people who enjoy their work and where there are chances to grow, learn and develop?

THEN KEEP READING – YOU MAY BE WHO WE ARE LOOKING FOR!

WHY COME AND WORK WITH US?
At Public Services Procurement Canada (PSPC), we are committed to creating a diverse and inclusive workplace.

We want our employees to be who they are – people with a variety of ideas, abilities and lived experiences. Our differences are what make us strong and innovative.

We are also committed to your well-being and work-life balance. As a federal organization, we offer:
• Flexible work arrangements - possibility of teleworking, flexible hours and compressed work week schedules
• Excellent benefits that include pensions, medical and dental plans
• Opportunities for growth, skill and career development
• Competitive salaries with annual increases
• Up to 3 weeks of holidays per year, which increase with years of service

Duties

In these roles you will provide administrative and/or financial support to various units within the Real Property branch. You will work with at least one of the many teams in this branch that offers diverse services to other Government departments.

Work environment

𝗪𝗲 𝗮𝗿𝗲 𝗢𝗻𝗲 𝗣𝗦𝗣𝗖!
Public Services and Procurement Canada (PSPC) helps the Government of Canada serve Canadians. With a strong focus on quality customer service, we provide innovative common services such as real estate and building management, purchasing, banking, pay and pensions, and translation to other government departments, agencies, and boards. By providing these centralized services to departments and agencies, we enable them to focus on what they do best: providing their programs and services to Canadians.

At PSPC, our approach to inclusion is simple: we are committed to achieving a competent and representative workforce that reflects the diversity of the Canadian population we serve, and strive to create a welcoming, respectful, and inclusive environment that enables collaboration and innovation. When you succeed, we all succeed.

Intent of the process

A pool of candidates will be established and may be used to staff the same or similar positions of various tenures including permanent or temporary (such as casual, term, acting, assignment, or secondment) in PSPC Pacific Region.

Positions are located in Metro Vancouver and Greater Regional District of Victoria, BC

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

ESSENTIAL EXPERIENCE

For All Streams:
Experience in using Microsoft Programs including Outlook, Word and Excel.
Experience in providing general administrative or clerical support services in an office environment.
Experience filing documents or data electronically.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

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STEP 1: Do you have what it takes?
______________________________________________________________________

Respond to the screening questions as directly prompted in the application by writing one or two paragraphs demonstrating how you meet each of the required experience and ensure that clear and accurate details are provided. You must provide concrete and detailed examples to clearly demonstrate HOW you meet the EDUCATION and EXPERIENCE requirements listed in the essential qualifications and asset qualifications sections. The screening board cannot make any assumptions about your experience. It is not sufficient to say that you have the required qualifications or to list your current duties. Your resume will be used as a secondary source of information to validate your experience.

The responses to the screening questions will be used to assess the ability to communicate effectively in writing.

ESSENTIAL EDUCATION

CR-04 and CR-05:
Successful completion of two years of secondary school OR an *acceptable combination of education, training and/or experience.

AS-01:
A secondary school diploma or employer-approved alternatives. The employer-approved alternatives to a secondary school diploma are: A satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma; or *an acceptable combination of education, training and/or experience.

*An acceptable combination is defined as training courses relevant to the position along with 2 years of work or volunteer experience relevant to the position.

You must be prepared to provide the original or a certified true copy of your educational credentials. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/indexe.stm

Degree equivalency

ESSENTIAL EXPERIENCE

CR-05 and AS-01:
Experience in providing administrative or financial support (i.e. such as, but not limited to: tracking and verifying financial documents for invoices and expenditures) to managers or a team in an office work environment.
Experience in reconciling data from systems and identifying variances.

_______________________________________________________________________
STEP 2: Show us what you got! The following competencies/abilities will be assessed later and your performance on the assessment in each competency or ability could be used to determine whether you are a good fit for a particular position.
_______________________________________________________________________

COMPETENCIES

For All Streams:
Demonstrating integrity and respect.
Thinking things through.
Working effectively with others.
Showing initiative and being action-oriented.
Client Service Competency – Level 1
For further information please visit: https://www.tpsgc-pwgsc.gc.ca/sc-cs/csc-eng.html

ABILITIES

For All Streams:
Ability to communicate effectively.
Ability to use Microsoft Excel at a basic level.
Ability to analyze information and detect errors.

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS
Asset qualifications are “nice to haves” that could be used in determining the selection of a qualified candidate for appointment. If you meet any of the asset education and/or experience criteria listed below, we encourage you to clearly demonstrate this in your application.

ASSET EDUCATION
For All Streams:
Graduation from a recognized post-secondary institution in a field relevant to the duties of the position.

Degree equivalency

ASSET EXPERIENCE

For All Streams:
Experience in preparing and coordinating requests in a high volume environment.
Experience in providing administrative support services in Finance or Accounting.

CR-05 and AS-01:
Experience working in HR staffing in the federal public service.
Experience in using Human Resource Management Systems (i.e. MyGCHR, PeopleSoft, HRIS or other HR Data Management system).
Experience performing accounts payable or accounts receivable related tasks such as preparing purchase orders or contracts, budget tracking/forecasting, experience issuing and/or paying invoices.
Experience tracking and verifying financial documentation such as: contracts, invoices, expenditures, commitments or acquisition card purchases.
Experience using a financial management system ( such as SIGMA, SAP, Oracle, IFMS (Integrated Financial Management System)).
Experience arranging travel requests and processing expense claims.
Experience using a progress tracking system (such as JIRA, Trello, Asana).

ASSET ABILITIES

Ability to utilize intermediate Excel skills (e.g. use of formulas, pivot tables, etc.).
Ability to organize and prioritize tasks.

ORGANIZATIONAL NEEDS

In support of achieving a diversified workforce, consideration may be given to candidates, who, at the time of application, self-declare* as belonging to one of the following designated Employment Equity groups: Women, Indigenous (Aboriginal) Peoples, Persons with Disabilities and Members of Visible Minorities.

* We therefore encourage you to self-declare during the online application process by selecting the appropriate box under the Employment Equity section.

For further details, please refer to the “Other information” section.

Information on employment equity

Conditions of employment

Reliability Status security clearance - Willingness and ability, in the future, to undergo and maintain additional security clearance in order to meet government and clients’ needs.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

* PSPC offers hybrid work arrangements, a mix of in-office and virtual work. View the PSPC Network of spaces (https://www.youtube.com/watch?v=WSWu8NKG5HY) to learn about our vision! Specific work arrangements will be discussed with your manager based on the position and operational needs.

Our intention is to communicate with candidates via email. Candidates who apply on this selection process must include in their application a valid e-mail address and to make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email). It is the candidate’s responsibility to provide any changes to their personal information to the contact indicated on this job advertisement.

Persons are entitled to participate in the appointment process in the official language(s) of their choice.

Reference checks may be sought.

An interview will be conducted.

A test will be administered.

Please identify clearly for which position(s) you are submitting an application.

A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Please note that in addition to all assessment methods, correspondence and communication in relation to this selection process may also be used to assess certain qualifications.

Public service employees found qualified in this process may be considered for acting, assignment, deployment or secondment.

Please note that in this process, only those applicants who meet the (screening requirements OR education and/or experience) criteria will be invited to the next stage of evaluation. We thank all applicants for your interest in this selection process.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.