Registry Officer

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Duties

Duties include but are not limited to the following activities:

- Managing cases and compiling the official record for the various CITT mandates.
- Offering compliance services, guidance, support, and advice on procedural requirements to general public, clients, lawyers, litigants, and other registry staff.
- Verifying redaction of confidential information within evidence submitted to the CITT.
- Coordinating and serving as Court Registrar and Commissioner of Oaths during case management conferences and hearings, whether it be in person, by virtual means, or a combination of both using different digital platforms simultaneously.
- Providing procedural advice and assistance to the general public and internal and external clients, Tribunal Members, litigants, lawyers, federal government institutions, interveners, and witnesses on the filing of documents submitted to the CITT.
- Providing liaison services for Tribunal Members, staff, lawyers, litigants, self-represented participants, and the general public.

Work environment

Could this be the change you’ve been looking for?

Are you organized, detail oriented, and driven by achieving results? Do you like working with a team whose members support each other through just about everything?

If you like working in a fast-paced, results-oriented environment that values your input and expertise, and you are looking for a chance to join a small organization that plays a big role in providing justice to Canadians, then consider a career within the Registry of the Secretariat to the Canadian International Trade Tribunal (CITT). 🏆🥈

You’ll be able to benefit and learn from being closer to management and having the opportunity to be exposed to the several mandates of the CITT. We are also committed to supporting a healthy work-life balance while meeting operational needs to create an inclusive and respectful work environment, so we hope that this is something that is important to you as well.

The ATSSC is committed to making real change in our workplace and our society. A change that is consistent with the social expectations to do better, to treat people fairly and with respect and to make a difference. We strive to be an equitable, diverse, and inclusive workplace where all employees have a voice and opportunities to contribute to an equitable and inclusive access to justice for all Canadians. We embrace different perspectives, backgrounds, and experiences, in hope that it will strengthen collaboration and quality of the services we provide.

You could also benefit from hybrid and flexible forms of work, which may include a combination of on-site work and telework and compressed work schedules (dependent on the position and operational needs).

Also, we have our own internal compensation and benefits advisors and a dedicated information technology team.

Intent of the process

The intent of this advertisement is to staff four (4) positions on a term basis.

A partially assessed pool will be created and may be used to staff similar positions at an identical or equivalent group and level with various linguistic requirements, tenures, locations or security level within the Administrative Tribunals Support Service of Canada (ATSSC). Federal organizations listed in Schedules I, IV and V of the Financial Administration Act (FAA) may use this selection process to appoint a candidate to a similar position within their organization.

* IMPORTANT: Please note that the second language skills ''Reading comprehension'' and ''Written expression'' will be assessed before the creation of the pool. Obtaining a level B in these two skills will be required to be qualified in the pool.

Positions to be filled: 4

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

ESSENTIAL QUALIFICATIONS
(You must meet ALL of these criteria to be considered for a position)

EDUCATION
ED1: A minimum of 2 years of post-secondary education from a recognized institution OR an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE
EX1: Experience in providing administrative support services, such as, but not limited to, drafting or reviewing correspondence, maintaining a calendar, and interacting with the general public and/or external clients.

EX2: Experience with an e-mail service provider, a word processing software, and a spreadsheet software, such as Microsoft Outlook, Word, and Excel.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

ABILITIES
A1: Ability to analyze situations, recognize problems and offer solutions.
A2: Ability to manage changing/conflicting priorities in order to meet deadlines.
A3: Ability to work independently and with a team.
A4: Ability to communicate effectively orally.
A5: Ability to communicate effectively in writing.

COMPETENCIES
C1: Attention to detail
C2: Dependability
C3: Judgement
C4: Showing initiative and being action oriented

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS
The following criteria are asset qualifications. You will not be screened out of the selection process should you answer ''No''.

AEX1: Experience in applying procedures.

AEX2: Experience in analyzing, reviewing, researching, citing sources and/or processing legal documents (ex. complaints, appeals, submissions, witness statements, evidence, etc.)

AEX3: Experience in using an electronic records/case management information system.

ORGANIZATIONAL NEEDS
Employment Equity may be used to address demonstrated under-representation of designated groups (Women, Visible Minorities, Persons with disabilities and persons of Aboriginal descent).

OPERATIONAL REQUIREMENTS
Willingness to work overtime on short notice in the evening and/or on weekends.

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed. Meeting one or many of the other qualifications may be a deciding factor in appointing a particular candidate amongst the qualified candidates. Please note that one, some or all of the asset qualifications could be used at any stage of the staffing process.

All information obtained throughout the selection process, from the time of application to close of process, may be used to evaluate the candidates. For this selection process, our intention is to communicate with the candidates by email. Candidates who apply to this selection process must include in their application a valid email address and make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email).

Applications received by email will not be accepted. If you are a person with disability preventing you from applying on-line, you can contact an Officer at the Federal Public Service Job Advertisement Information Line by calling 1-800-645-5605.

If you have technical difficulties with the GC Jobs website, you can contact the Public Service Commission of Canada's support centre by selecting the "Contact Us" link below, in the left corner of this window, or by calling 1-888-780-4444.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.