Clerk, Administrative Support

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Work environment

Starting April 1, 2023, all federal employees will be required to work from a Government of Canada workplace at least two to three times per week, or 40% to 60% of their regular schedule. At Transport Canada (TC), this means we work at a worksite at least eight days during a four-week period. Worksites include, but are not limited to, spaces such as TC approved worksites and collaborative spaces; Locations where TC inspectors conduct their work inspections or locations of stakeholder activities and meetings as well as Government of Canada touchdown and collaborative spaces.

Intent of the process

The purpose of this selection process is to staff one Clerk, Administrative Support position on an indeterminate basis in Sept-Îles, Québec. The person appointed must be able to work from the Sept-Îles office at least two to three times per week, or 40% to 60% of their regular schedule.

A pool of candidates, either fully or partially qualified, may be established to meet current and future needs for administrative support clerk positions in Sept-Îles, with varying durations, language requirements, and security requirements.

Positions to be filled: 1

Information you must provide

Your résumé.

Contact information for 2 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
A secondary school diploma OR an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE
• Experience answering general inquiries and information requests from internal and/or external clients in person or by telephone or in writing.

• Experience using spreadsheet, word processing and email software.

• Experience providing administrative support services to a team or manager, such as organizing meetings and preparing documents for those meetings, managing emails and replies, maintaining filing and bring-forward systems.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual Imperative – Level: BBB/BBB
French Essential

Information on language requirements

ABILITIES
• Ability to prioritize work to meet deadlines.
• Ability to communicate effectively verbally.
• Ability to communicate effectively in writing.

KEY COMPETENCIES
• Demonstrating integrity and respect
• Thinking things through
• Working effectively with others
• Showing initiative and being action-oriented

The following may be applied / assessed at a later date (may be needed for the job)

EDUCATION
Diploma of collegial studies (DCS) or Attestation of collegial studies (ACS) or Diploma of vocational studies (DVS) in the field of administration or office automation/technology.

Degree equivalency

EXPERIENCE
• Experience in business travel support services such as making travel arrangements, preparing itineraries, and processing travel claims.

• Experience analyzing and maintaining financial data OR in the preparation of reports on financial activities.

• Experience in the treatment of human resources data.

• Experience coordinating Access to Information and Privacy requests.

• Experience in using the following financial applications: Oracle or Business Objects (BO).

• Experience in the preparation of standing offers and/or contracts, within the Federal Government.

• Experience using a database and/or software applications for report creation.

ORGANIZATIONAL NEEDS
The Department is committed to maintaining a representative workforce reflective of Canadian society. In support of achieving a diversified workforce and our employment equity goals, qualified candidates who self-declare in a staffing process as persons with disabilities may be selected for appointment to fulfill organizational needs.

OPERATIONAL REQUIREMENT
Some positions may require the willingness to work overtime occasionally and on short notice, to work weekends and/or to travel.

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

JOB APPLICATIONS MUST BE SUBMITTED USING THE “APPLY ONLINE” LINK AT THE BOTTOM OF THE PAGE. Note that acknowledgement of receipt of applications will not be sent. We thank all those who apply.

1) PLEASE ENSURE YOU READ ALL POSTER NOTES THOROUGHLY AS THEY CONTAIN IMPORTANT INFORMATION THAT WILL BE REQUIRED IN THE APPLICATION PROCESS. FAILURE TO READ THE NOTES AND FOLLOW THE INSTRUCTIONS COULD RESULT IN YOUR APPLICATION MISSING CRITICAL INFORMATION PROVIDING FOR INSUFFICIENT INFORMATION FOR THE ASSESSMENT BOARD TO COMPLETE YOUR ASSESSMENT RESULTING IN YOUR ELIMINATION FROM THE PROCESS.

2) Candidates must include a valid email address in their application. It is the candidate's responsibility to ensure that this address is functional and that it accepts messages from unknown users (some email systems block these types of email). It is also the candidate's responsibility to ensure accurate information is provided and updated as required.

3) It is your responsibility to check your e-mail account as well as your PSRS account regularly to ensure that you do not miss out on any opportunities. Failure to respond to communications may result in elimination from this process.

4) Random and/or top down selection of candidates and/or other volume management methods may be used in the determination of those to be given further consideration in the assessment process.

5) In assessing candidates, assessment boards may use a variety of tools and methods including, but not limited to, reviews of past performance and accomplishments, written tests, interviews, PSC tests, reference checks, etc. In addition, all information obtained throughout the selection process, from the time of application to close of process, may be used to evaluate the candidates.

6) Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

7) Please note that for candidates applying from outside the public service, the Department may not reimburse travel expenses linked to the assessment process; however, every reasonable effort will be made to minimize travel costs for candidates who will undergo assessment.

8) Candidates with foreign educational credentials are required to provide proof of Canadian equivalency. You may consult the Canadian Information Centre for International Credentials at www.cicic.ca for further information.

9) Applicants who are unable to submit their applications online are encouraged to contact the contact person identified below.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.