Conference Procurement and Technical Services Officer

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

***POSTER EXTENDED UNTIL JUNE 26 2023***

Duties

Looking for a new challenge where you can combine event planning and the use of the latest technologies while serving First Ministers, Ministers and Deputy Ministers from all federal, provincial and territorial governments?

The Conference Procurement and Technical Services Officer is a key member of the conference planning team and is responsible for providing administrative, logistical and technical support services to videoconferences and in-person conferences. This includes the procurement of goods/services, preparing room set-up plans, setting up equipment, troubleshooting and providing technical support to delegates.

WORKING SITUATION:

We serve in-person events across Canada as well as videoconferences. Employees are assigned to approximately 12-16 in-person events per year.

Our office uses a hybrid work model which requires employees to work from the office two or three days per week.

Work environment

CICS is an impartial agency whose mandate is to provide administrative support and planning services for Federal-Provincial-Territorial and Provincial-Territorial conferences of First Ministers, Ministers and Deputy Ministers, throughout Canada.

Our team consists of federal government personnel as well as some employees seconded from provincial and territorial governments.

We thrive on helping governments by delivering impartial and professional conference services, with innovative solutions.

Life at CICS:
• We are a Micro-Agency of approximately 30 employees.
• Workplace culture is centered on TEAMWORK and CLIENT SERVICE. Everyone helps each other out, at the office and on conference sites, to provide the best possible service to clients. We are a completely mobile workforce.

What we look for:
• Dynamic, professional and engaged people!
• Innovative and creative people who think outside the box!
• Meticulous people!

To learn more about CICS, visit our website: http://www.scics.ca

Intent of the process

The immediate intent of this selection process is to staff one position on an indeterminate basis.

A pool of partially or fully qualified candidates will be established through this process to staff identical or similar positions, as they come available, within the Canadian Intergovernmental Conference Secretariat. These positions may be staffed on an indeterminate (appointment or deployment) or temporary basis (term, acting, assignment or secondment).

Positions to be filled: 1

Information you must provide

Your résumé.

Contact information for 3 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE:
E1 - Experience providing logistical and audiovisual support to conferences or meetings.
E2 - Experience in procurement or contracting in relation to the acquisition of equipment or services.
E3 - Experience providing client services.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual Imperative BBB/BBB or English Essential

Information on language requirements

KNOWLEDGE:
K1 - Knowledge of audio-visual equipment and setup.
K2 - Knowledge of Microsoft Office Suite.

COMPETENCIES:
C1 - Oral Communication
C2 - Written Communication*
C3 - Attention to detail
C4 - Problem-solving
C5 - Working under pressure
C6 - Innovation
C7 - Flexibility

The following may be applied / assessed at a later date (may be needed for the job)

EDUCATION:
AED1 - Certificate or diploma in audiovisual or multimedia technologies or computer sciences.

Degree equivalency

EXPERIENCE:
AE1- Experience planning and serving senior level* conferences or meetings that include significant government participation.
AE2 - Experience providing web conferencing support to conferences or meetings.

* Senior level is defined as being at the Director level or above.

ORGANIZATIONAL NEEDS:
In order to meet the organization's employment equity objectives in support of a diversified workforce, candidates who self-declare as being members of one of the four employment equity groups may be considered first for appointment.

OPERATIONAL REQUIREMENTS:
Willingness and ability to travel and to work overtime on short notice.

Conditions of employment

Secret security clearance - Secret security clearance

1 - Willingness and ability to travel on a regular basis across Canada to conference sites, including weekends.
*Travel involves approximately 12-16 trips per year. Trips typically involve five days, four nights away (including travel days) but can be one day less or more depending on the event being served.
2 - Willingness and ability to work irregular hours and frequent overtime in make-shift offices while on conference sites.
**The majority of overtime hours are accumulated while travelling and working at in-person events.
3 - Have access to and maintain a reliable Internet connection at home.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

If you do not fully complete the screening questions as instructed, you will be screened out.

Please note that your application and answers to the screening questions may be used to assess the written communication competency (C2).*

All communication relating to this process may be used in the assessment of other qualifications.

Candidates must meet the essential qualifications to be appointed to a position. Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

Various methods of assessment may be used (i.e.: written examination, interview, reference check, presentation, role play, performance evaluations, etc.)

Recent and past performance evaluations may be used as part of the assessment. Accordingly, you may be required to submit a copy of your last two (2) Performance Ratings/Evaluations as part of this selection process.

Contact information for three (3) references will be required: current supervisor and two (2) past supervisors (name, telephone number and valid email).

Indeterminate employees at the same group and level or equivalent may be considered first for deployment. If no deployment is made, applicants from other groups and levels will be considered in the advertised appointment process.

An assignment/secondment or an acting appointment is a temporary resourcing option. The approval of your substantive supervisor will be required before an offer can be made.

Communication for this process will be sent via email. It is the candidate’s responsibility to ensure accurate contact information is provided and updated as required; Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.