ANTICIPATORY: Various Administrative Positions at PSPC!

Important messages

Giving you the best chance to succeed!

At Public Services and Procurement Canada (PSPC) we are committed to running inclusive and barrier-free recruitment processes.

If you have a limitation that may impact your performance at any steps of the assessment process (such as during a written test or an interview), you may request an accommodation. Assessment accommodations are designed to remove barriers, and to ensure that candidates with limitations can fully demonstrate their abilities. Should you wish to be accommodated, please direct your inquiry to the contact identified at the bottom of this poster. All information received in relation to accommodation will be kept confidential.

For more information on assessment accommodation visit the following website: https://www.canada.ca/en/public-service-commission/services/assessment-accommodation-page.html

→ Stream 1 - Senior Regional Information Management Officer
→ Stream 2 - Regional Chief, Accommodations and Materiel Management
→ Stream 3 - Regional Chief, Security

Duties

STREAM 1 - Senior Regional Information Management Officer:

As part of Corporate Operations, PSPC Atlantic Region, this position leads a team and is responsible for the implementation and maintenance of the Information Management Program including: records and document management services and archival services in both paper and electronic format, IM consulting services, library services, and information architecture services.

→ Position is English essential and will be located in Halifax, NS.

***************************

STREAM 2 - Regional Chief, Accommodations and Materiel Management:

As part of Corporate Operations, PSPC Atlantic Region, this position leads a team and is responsible for the operational delivery of various Corporate Administration Programs including: accommodation planning and project management, low dollar-value procurement, fleet management, material life cycle management, surplus assets disposals, material contracting, and professional services contracting.

→ Position is English essential and could be staffed from:
Moncton, Saint John, Halifax, Sydney, Charlottetown, St. John’s, Corner Brook.

***************************

STREAM 3 - Regional Chief, Security:

As part of Corporate Operations, PSPC Atlantic Region, this position leads a team whose duties, related to the eight security controls identified in the Treasury Board Secretariat's Policy on Government Security, work to strengthen the Region's security of it's information, assets, services and people. Areas of work include: personnel, IT, IM, and physical security, event management, administrative investigations, identity and access management.

→ Position is bilingual (CBC/CBC) and will be located in Halifax, NS.

Work environment

We are One PSPC!
Public Services and Procurement Canada (PSPC) helps the Government of Canada serve Canadians. With a strong focus on quality customer service, we provide innovative common services such as real estate and building management, purchasing, banking, pay and pensions, and translation to other government departments, agencies and boards. By providing these centralized services to departments and agencies, we enable them to focus on what they do best: providing their programs and services to Canadians.

At PSPC, we are committed to achieving a competent, representative workforce that reflects the diversity of the Canadian population. We work hard to create a welcoming, respectful and inclusive workplace through a variety of programs and initiatives. In fact, we have been named one of Canada’s Best Diversity Employers for the fifth year in a row and here is a list of some of our diversity and inclusion achievements:
• five diversity networks;
• a Task Force on Anti-racism, Workplace Culture and Equity;
• a national Reconciliation and Indigenous Engagement Unit;
• an Ombudsman for Mental Health (the first such position within the federal public service);
• an Accessibility Office and;
• a Gender-based Analysis Plus (GBA+) Centre of Expertise.

While many programs and initiatives have already been implemented in line with our commitments to diversity and inclusion, we aim to get better! That's why we invite you to be part of the change by joining an organization where individual differences are recognized, valued and respected. Be part of the solution!

→  At PSPC, you will typically work on a hybrid schedule

Intent of the process

A pool of (fully or partially qualified) candidates may be established through this process to staff identical or similar positions within Public Services and Procurement Canada with various tenures, various language requirements various security requirements, various conditions of employment and for various locations.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
Secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

ESSENTIAL EXPERIENCE:

ALL STREAMS:

- Significant* experience in providing advice and recommendations to clients or management.

- Significant* experience in coordinating, analyzing, and reporting on complex** issues and information from multiple sources.

- Experience in managing a budget (including forecasting and reporting)

- Experience in managing staff.

***************************
STREAM 1 - Senior Regional Information Management Officer

- Significant* experience in working with GCDocs/OpenText, or any other Electronic Document Records Management System (EDRMS)

- Significant* experience working in the Information Management (IM) field.
MUST include at minimum three of the following:
• Providing support to clients in areas such as: records classification, retention and disposition, and managing records in a document management system.
• Using, supporting and training on an Electronic Document Management System (EDMS) such as LRS server, RDIMS, GCdocs/OpenText, Microsoft SharePoint, etc.
• Establishing, implementing, or maintaining repositories in which information resources of business values are stored or preserved in a physical or electronic storage space.
• Participating in various IM working groups or committees
• Implementing or managing a specialized electronic records information management system.
• Establishing, implementing, or maintaining repositories in which information resources of business value are stored in a physical or electronic storage space.

***************************
STREAM 2 - Regional Chief, Accommodations and Materiel Management

- Significant* experience in using modern enterprise-wide Financial Management Information Systems e.g. Sigma, SAP or other.

- Significant* experience in program service delivery in Accommodations and/or Material Management.
MUST include at minimum three of the following:
• Internal space management and accommodations,
• Management of equipment (ex: printers, shredders, etc.) and audio-visual or video conferencing equipment,
• Management of boardrooms,
• Management of employee space including office or cubicle fit-ups,
• Low Dollar Value Contracting,
• Reporting on procurement / contracting,
• Fleet Vehicle Management,
• Asset and Inventory Lifecycle Management.

***************************
STREAM 3 - Regional Chief, Security

Significant* experience in the development, delivery, and monitoring of a corporate*** security program.
MUST include at minimum four of the following:
• Security screening
• Information technology security
• Physical security
• Information management security
• Security requirements associated with contracts
• Security event management
• Security awareness and training
• Identity, credential, and access management
• Conducting administrative investigations and implementing corrective controls


* Significant refers to breadth and depth of experience and is defined as a combination of time spent doing the activity, as well as type of work (range, scope, and complexity) handled related to the experience criteria.

** Complex issues are issues with at least two (2) of the following characteristics: sensitive, confidential, affecting many partners or stakeholders, have an impact on operational service delivery. Candidates need to clearly demonstrate the complexity.

*** Corporate security program: Mid or large size public organizations or private corporations with a well-defined corporate security program, structure and organization that is the business lead for identifying, developing, implementing and maintaining security processes across the organization to reduce risks, respond to incidents, and limit exposure to liability in all areas of financial, physical, and personal risk; establish appropriate standards and risk controls associated with employee protection, information security, asset protection, emergency management and response; and, the establishment and implementation of policies and procedures related to information technology security. Typically, such organizations exist in large Government Departments (Federal, Provincial, Territorial), large Municipalities, large corporations and public or private organizations with significant employee populations (1000+) or campus type settings (e.g. hospitals, colleges, universities, large manufacturing plants, utilities companies, banks).

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET QUALIFICATIONS: Depending on the position being staffed, any of the following qualifications may also be deemed as an essential qualification and only candidates and persons with a priority entitlement who possess those qualifications will be considered for that specific vacancy.

EXPERIENCE:

ALL STREAMS:
- Experience in providing coaching, mentoring, training or guidance.

- Experience performing administrative quality assurance in relation to business requirements.

STREAM 3:
- Experience in contributing to, or managing, the development and delivery of a security program within the Government of Canada.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements

Information on language requirements

COMPETENCIES:
- Demonstrating Integrity and Respect
- Thinking Things Through
- Working Effectively With Others
- Client Service, Level 1
- Showing Initiative and Being Action Oriented
- Reliability

ABILITIES:
- Ability to communicate effectively orally
- Ability to communicate effectively in writing.
- Ability to present information.
- Ability to manage multiple concurrent priorities and deadlines.

The following may be applied / assessed at a later date (may be needed for the job)

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

OPERATIONAL REQUIREMENTS:
- Willing and able to travel on occasion.
- Willing and able to do overtime on occasion.

Conditions of employment

Security: Reliability Status security clearance or Secret security clearance, depending on the security requirement of the position.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

APPLICANT INFORMATION:
- You are encouraged to apply online via the jobs.gc.ca site. To submit an application, please select the button “Apply Online” above.
- You must meet all essential qualifications to be qualified. Asset qualifications, under the "other qualifications" sections, are not essential, but may be deciding factors at any stages of the process.
- Candidates must clearly demonstrate in their answers to the screening questions, using detailed concrete examples, how they meet the Essential Education and Experience criteria, and any Asset Experience and Education Criteria they meet.
- When communicating with us, you may use the official language (English or French) of your choice.
- We will be reaching out via email. You must include a valid email address in your application. Be sure to check your spam folder.
- Resumes will be used as a secondary source to validate the Education and Experience described in your answers to the screening questions.
- Failure to clearly demonstrate in your answers to the screening questions how you meet the screening criteria may result in the rejection of your application.

PROCESS INFORMATION:
- Random and/or top-down selection may be used to decide who will be assessed further.
- All communication during the process may be used to evaluate you.
- Various assessment tools may be used.

PROOF OF EDUCATION:
- You must provide proof of your education credentials.
- Original diplomas, degrees or certified transcripts may be required and must be presented upon request.

General questions on how to apply online:
Toll-free: 1-888-780-4444
TTY/TDD: 1-800-465-7735

Advertisements over the phone (jobs open to the public)
Toll-free: 1-800-645-5605

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.