Legal Support Team Leader

Update: *Closing date extended to June 26, 2023*.

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When submitting an application to this selection process, you will be prompted to answer screening questions concerning the essential and asset experience qualifications. It is your responsibility to provide clear and concrete examples in your responses to each question, including when (from-to), where (occupational title, organization) and how you obtained your education and experience. It is recommended that you describe the experience examples in specific terms, providing sufficient details so that the Assessment Board can clearly understand. The content of your response must be supported by your resume as your responses to these questions will be used as a primary source of information and your resume will only be used to validate this information.

Duties

As an AS-03 Legal Support Manager, you will be responsible for the supervision of up to 20 legal assistants. You will liaise with those legal assistants daily and on occasion with counsel where the need may arise, ie to discuss support requirements, to investigate and talk through problems and working relationships. You will plan for and attend weekly support staff meetings, you will attend weekly Management Team meetings, Legal Support Manager meetings and monthly Administrative Committee meetings. You will also be required to review and approve vacation leave and training requests, complete performance reviews twice a year and provide additional performance coaching or mentorship where needed throughout the review period. You will be involved in the hiring processes for legal assistants, as they are hired, you will be responsible with onboarding them and ensuring they are provided with the necessary tools to begin their career in Justice. In this new hybrid work model, it is important to have employees feel engaged and involved, you will be researching, planning and carrying out teambuilding sessions with your team a couple of times a year. As an integral member of the management team and admin team, projects and tasks will be assigned according the capacity of the manager’s workload.

Work environment

At the Department of Justice Canada, we are dedicated to creating a supportive and dynamic team-oriented workplace where your drive for results can be recognized and rewarded with challenging opportunities.

Training opportunities and a National Mentoring Program will help you further develop personal and technical skills and excellence in legal knowledge.

Experience a healthy work-life balance! We support and encourage the wellness and mental health of our employees. We are committed to workplace policies such as employment equity, flexible work hours, job sharing and teleworking. At the Department of Justice, we also offer a supportive work environment, competitive compensation, a pension and full range of benefits.

Apply online today for an opportunity to join our legal team!

Intent of the process

The immediate need is to staff one indeterminate position in the Tax Law Services division.

A partially or fully assessed pool may be established to staff similar positions within the Department of Justice with an English essential linguistic requirement, various tenures, various operational requirements and/or various conditions of employment.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

- Education -
A secondary school diploma from a recognized institution or an acceptable combination of education, training and/or experience.

The employer-approved alternatives to a secondary school diploma are:
• A satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma; or
• An acceptable combination of education, training and/or experience.

Degree equivalency

- Experience -
• Experience delivering administrative services (e.g. managing calendars, coordinating meetings, preparing meeting materials, correspondence over email, formatting and editing documents, updating databases, preparing travel arrangements, etc).

• Experience supervising or leading administrative or legal support services staff.

• Experience providing advice and guidance on policies or procedures

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

- Asset Qualifications -
• Experience supervising and leading a team of five (5) or more administrative or legal support services staff.

• Experience assessing candidates in staffing/hiring processes.

• Experience providing administrative support in a legal environment.

• Experience in providing financial or human resources (HR) support services in the federal public service (ex. monitoring budgets, assessing candidates, liaising with HR Advisor, etc.)

- Operational Requirements -
The following requirements may be accommodated based on a persons' needs or status:

• Willingness and ability to work overtime as required.
• Willing and able to travel, as required.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

- Competencies -
• Written communication
• Oral communication
• Create Vision and Strategy
• Mobilize People
• Uphold Integrity and Respect
• Collaborate with Partners and Stakeholders
• Promote Innovation and Guide Change
• Achieve Results

The following may be applied / assessed at a later date (may be needed for the job)

- Organizational Needs -
The Department of Justice believes that to be able to effectively serve the public, its workforce needs to reflect the diversity of the Canadian population. Diversity is a great source of strength in driving Canada’s Legal Team in ensuring that Canada’s justice system is as fair, accessible and efficient as possible. The Department is committed to a representative workforce that represents the Canadian public we serve. If you are an Indigenous person, a woman, a person with a disability, a member of a racialized group* or a member of the 2SLGBTQI+**/Sexual Orientation, Gender Identity and Expression (SOGIE) community we encourage you to self-declare in this staffing process.
* Please note that this group is currently designated as members of visible minorities in the Employment Equity Act and the self-declaration form.
** 2SLGBTQI+: Two-Spirit, lesbian, gay, bisexual, transgender, queer, intersex, and people who identify as being part of sexual and gender diverse communities.

INFORMATION ON SELF-DECLARATION
Self-declaration information can be factored into the screening, assessment or selection decision to address our commitment to eliminate gaps and increase representation for these groups. This information will only be used in connection with this selection process.

HOW TO SELF-DECLARE
If you are an Indigenous person, woman, member of a racialized group*, Person with a disability:
· when you apply for a job through GC Jobs, complete the Employment Equity section under Requirements.
· Please note that your self-declaration as a member of First Nations, Inuit or Métis will be verified via the Affirmation of Indigenous Identity Form to be provided later in the staffing process. For more information on this requirement, please consult the Questions and Answers page.

If you are a member of the 2SLGBTQI+/ Sexual Orientation, Gender Identity and Expression (SOGIE) community:
· For employees of the Department of Justice, please self-declare through the EE Self-Declaration tab in PeopleSoft by accessing the “Self Service” module and providing consent that your information can be used for Staffing actions, such as actings, appointments, assignments.
· For candidates external to the Public Service and employees of the Public Service outside of the Department of Justice, candidates will be provided an opportunity to self-declare during the assessment process.

Conditions of employment

- Conditions of Employment -
• Reliability and Security: Reliability, Secret or Top Secret security clearance (depending on the position or as required).

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

We will only accept on-line applications received via the GC Jobs site.

CANDIDATES WILL NOT BE SOLICITED FOR INCOMPLETE OR MISSING INFORMATION.

Proof of citizenship or permanent residency will be required.

Communication for this process will be sent via e-mail. It is the responsibility of the candidate to ensure that a current and valid e-mail address is provided and updated accordingly and that it accepts messages from unknown senders. We encourage candidates to provide a second e-mail address in their application.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

o You must provide proof of your education credentials.

o A written examination may be administered.

o An interview may be administered.

o A role play may be administered.

o Reference checks may be sought.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.