Team Lead, Records Management (AS-04) | Coordinator, Information Management (AS-02)

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Only the applications submitted via the GC Jobs Website will be considered as part of this appointment process. All requests presented otherwise (ex: fax, email, mail) will not be accepted.

When submitting your application to this selection process, you will be prompted to answer screening questions concerning the education and experiences requirements listed in the essential qualifications and asset qualifications section. It is your responsibility to provide clear and concrete examples in your responses to each question. It is recommended that you describe the experience examples in specific terms, providing sufficient details so that the Assessment Board can clearly understand. Describe the situation/task, how, when and where you acquired these experiences by giving examples. Content of your response must be supported by your CV/resume as your responses to these questions will be used as a primary source of information and your CV/resume will only be used to validate this information. Should you indicate in your response "please refer to CV/resume" your application will be rejected. Lack of examples and details will result in your application being rejected as the Assessment Board will have insufficient information to determine if the requirement is met.

Duties

🚀 Join the Canadian Space Agency (CSA) to advance space knowledge! 🚀

The mission of the CSA is to plan and manage Canada's space programs, to increase and disseminate space know-how in Canadian industry and to promote the use of space applications.

Join our Records Management Team and contribute to a dynamic, innovative and client-services oriented team.

⭐ Duties of the AS-02
Among other things, the Coordinators are responsible for providing services, advice and guidance in one or more of the following areas:
• development and reporting of organization-wide policies/plans/guidelines/procedures;
• management of projects affecting the entire organization;
• life cycle management of electronic and physical records, including archiving;
• operations management for electronic systems supporting IM.

⭐ Duties of the AS-04
Among others, the Team Lead is responsible for:
• supervising and supporting a team of Information Management Coordinators (AS-02), Analysts (AS-01) and Assistants (CR-04) to manage the complete life cycle of information for CSA;
• integrating CSA's Electronic Document and Records Management Solution (EDRMS) with other enterprise solutions;
• analyzing, recommending and implementing strategies for document management and electronic records management;
• ensuring compliance with federal legislation, regulations, standards, policies and procedures for audit and accountability.

If you care about information management and like to innovate, and if you have the ambition to be recognized as a business partner for the Canadian Space Agency and want to join a dynamic team that puts people at the heart of its actions, this position is for you!

Apply now!

Work environment

The Canadian Space Agency offers a stimulating, inclusive and diverse work environment.

Our head office is located in Longueuil offers employees several benefits, including:
⭐ Free parking;
⭐ Free access to a complete gymnasium with cardio and weight training equipment, badminton and squash courts, changing rooms, showers, etc.;
⭐ A cafeteria as well as outdoor terraces with tables and umbrellas;
⭐ An Early Childhood Center (CPE) on site;
⭐ An access to public transport at the entrance to the site.

Please note that the position is located at the following address :
John H. Chapman Space Center, 6767, Route de l'Aéroport, Saint-Hubert, Quebec, J3Y 8Y9

Depending on operational needs, ASC also offers hybrid and flexible forms of work, such as a combination of on-site and teleworking.

Intent of the process

The intent of this selection process is to staff three positions on an indeterminate basis. A pool of qualified candidates will be established to staff similar positions with various tenures (indeterminate, specified period, acting, secondment or assignment).

Positions to be filled: 3

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

💻 ESSENTIAL QUALIFICATIONS FOR BOTH POSITIONS 💻

▶ EDUCATION:
• Diploma of a recognized post-secondary institution in a field relevant to the position (for example: college diploma in documentation, in information management or in information and library technologies; university certificate in records management and archives, in digital information management or in archives; bachelor’s or master’s degree in library sciences, in museum, archives or information sciences).

OR

• An acceptable combination of education (*) and direct, hands-on experience of at least 2 years in electronic records management, in an archives, library or open government setting.

* Meeting the minimum standard of a secondary school diploma or employer-approved alternatives.

Degree equivalency

▶ EXPERIENCE REQUIRED FOR BOTH POSITIONS
• Experience in the development and implementation of information management processes or procedures.

▶ SPECIFIC EXPERIENCE – COORDINATOR, INFORMATION MANAGEMENT (AS-02)
• Experience in records management or library work.

▶ SPECIFIC EXPERIENCE – TEAM LEAD, RECORDS MANAGEMENT (AS-04)
• Significant (**) experience in records management or library work.
• Significant (**) experience in supervising employees.

** Significant is defined as a depth and breadth of experience normally found in an individual who has worked for a period of approximately two (2) years.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

📑 ASSET QUALIFICATIONS FOR BOTH POSITIONS 📑
• Experience in providing advice to management in a field related to the position.
• Experience in using Opentext's Content Server information management system (GCdocs).
• Experience in implementing or managing the Open Governement initiative.

o ASSET QUALIFICATION – COORDINATOR, INFORMATION MANAGEMENT (AS-02)
• Experience coaching, mentoring or supervising employees.

o ASSET QUALIFICATIONS – TEAM LEAD, RECORDS MANAGEMENT (AS-04)
• Experience in the implementation of initiatives linked to the Directive on Service and Digital from the Treasury Board of Canada.
• Experience in project management related to information management.

▶ OPERATIONAL REQUIREMENTS FOR BOTH POSITIONS:
• Willingness and ability to work overtime, as required.
• Willingness and ability to travel occasionally as required.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

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▶ KNOWLEDGE REQUIRED FOR BOTH POSITIONS:
• Knowledge of the theories and principle associated with record management and life-cycle management (processing, filing, retention, disposition, etc.).

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▶ COMPETENCIES REQUIRED FOR BOTH POSITIONS:
• Thinking things through
• Customer Service Orientation
• Ability to communicate effectively.

▶ SPECIFIC COMPETENCIES – COORDINATOR, INFORMATION MANAGEMENT (AS-02)
• Attention to detail and rigor
• Working effectively with others

▶ SPECIFIC COMPETENCIES – TEAM LEAD, RECORDS MANAGEMENT (AS-04)
• Promote innovation and guide change
• Collaborate with partners
• Mobilize people

The following may be applied / assessed at a later date (may be needed for the job)

▶ ORGANIZATIONAL NEEDS:
• Selection may be limited to members of the following Employment Equity groups: Indigenous people, persons with disabilities, members of visible minorities, women.

Information on employment equity

Conditions of employment

▶ CONDITION OF EMPLOYMENT FOR BOTH POSITIONS - SECURITY/RELIABILITY:
• Secret security clearance

Note: Those selected must meet this condition on appointment and maintain it throughout their tenure in the position.

▶ CONDITION OF EMPLOYMENT – COORDINATOR, INFORMATION MANAGEMENT (AS-02):
• Must be capable of lifting/carrying up to 35 lbs.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

By applying to this process, you consent to your personal application-related information being shared with other government departments in the event that they would ask for it, in order to consider your application.

A variety of assessment methods can be used, such as interviews, achievement records, performance appraisals and references.

Please clearly identify on your application the position(s) for which you are applying.

You must provide proof of education.

Each person has the right to participate in an appointment process in the official language(s) of their choice.

Random or top-down selection may be used to determine who will advance to the next stage of the assessment process.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.