Assistant Deputy Minister, Collections Sector

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Are you passionate about contributing to an institution whose mandate is to preserve the documentary heritage of Canada for the benefit of present and future generations? Do you want to facilitate co-operation among communities involved in the acquisition, preservation and diffusion of knowledge? Are you a leader who adheres to our vision to provide easy access to diverse and inclusive collections, and to share them as widely as possible?

If you answered yes to the above, look no further, this is the job for you—and Library and Archives Canada (LAC) is the institution for you. If you are engaged and ready to be part of our team, we encourage you to consult the candidate information booklet and to apply online.

HOW TO APPLY:

Candidates are encourage to submit their application through the online system available at www.jobs.gc.ca. Applications submitted in any other format will not be accepted. If you are unable to apply online or require accommodation for any reason, you may contact LAC’s Human Resources team at .

You will be invited to submit a cover letter of a maximum of three (3) pages or approximately 1,500 words. It is important to submit this information for your application to be considered; it will help to inform the selection committee about your accomplishments and how they could support our organization.

Duties

As the Assistant Deputy Minister (ADM), Collections Sector, you will be responsible for the following:

• Provide executive leadership and management direction to the following branches: 1) Government Records, 2) Preservation and Digitization, 3) Private Archives and Published Heritage, and 4) Access to Information and Privacy.
• Lead the development, implementation and continuous improvement of overarching operational strategies, plans and processes designed to enhance LAC’s capacity to acquire and manage Canada’s documentary heritage (including Indigenous, racialized and marginalized groups’ heritage) and make accessible to the greatest number of users throughout the country.
• Supervise the development of strategies, national policies, initiatives, procedures and systems for the design, implementation and continuous improvement of an integrated national document life-cycle framework that enables the collection and management of documents from multiple sources, in a hybrid analog/digital environment.
• Ensure the development of programs and services regarding content issues with specialized communities of interest, such as Indigenous communities and racialized and marginalized groups, and department-led research projects in support of litigation cases and Open Government initiatives.
• Exercise a corporate leadership role in LAC’s internal information management, including the definition, development and implementation of business information systems and tools to capture and process information related to LAC’s holdings. In collaboration with other government departments, explore approaches and tools to enhance the effectiveness of Government of Canada–wide policies and practices related to information management and recordkeeping.
• Lead the development and implementation of strategies, approaches and initiatives to optimize the technical conservation of analog documentary content by working in conjunction with other memory institutions to ensure that the required preservation materials and the related expertise are pooled together in a practical manner and made available across the country.
• Provide strategic advice and recommendations on proposed internal and external LAC policies.
• Contribute to the improvement of the integrated delivery of the institution’s programs and services to enhance LAC’s mandate as a national centre of heritage documentary information.

Work environment

👉 For more information, a candidate information booklet has been develop and may be requested. Please submit your request by communicating with our Human Resources team at .

LAC is an organization totalling approximately 1,000 employees, which falls under the responsibility of the Minister of Canadian Heritage. It is the official home of the archival record of the Government of Canada (GC) and its institutions, the personnel records of former Canadian Armed Forces members and former public servants, and private archival donations of records from individuals and organizations of national significance. Given the importance of these records, LAC is often called upon to contribute to various projects of political and public impact. Recent examples include supporting the GC response to the LGBT Purge class action, providing records to claimants for the Federal Indian Day Schools class action, and providing records to support land claims.

Join a motivated organization by sending us your resumé! We look forward to discussing this opportunity with you.

LAC offers its employees a number of advantages:
💻 Flexible work arrangements: LAC offers flexibility in the implementation of the hybrid work model, for employees to achieve their work objectives while achieving balance between work and home life.
📖 Learning and development: At LAC, language training is available to all employees, which provides opportunities for advancement.
💵 Compensation: We have our own compensation service, and compensation advisors are available on site. LAC is not serviced by the Pay Centre.
Our headquarters is located at 550 de la Cité Boulevard in Gatineau (Gatineau sector), Quebec. It is near a Parc-o-bus, the Maison de la Culture, the Centre sportif de Gatineau and bike paths.
At LAC, equity, diversity and inclusion are always priorities.

Intent of the process

The intent of this process is to staff the Assistant Deputy Minister (ADM), Collections position with a language requirement of Bilingual Imperative CBC/CBC on an indeterminate basis.

Positions to be filled: 1

Information you must provide

Your résumé.

A covering letter "“✨You are invited to prepare and submit a cover letter of a maximum of three (3) pages or approximately 1,500 words. You should demonstrate how your experiences and knowledge directly respond to the key elements required for this role (highlighted in the candidate information booklet). You should also share how those experiences would guide you in the ADM, Collections role and responsibilities. Please demonstrate how they would support you in your ability to lead some of LAC’s initiatives, programs, vision and mandate as the new ADM, Collections (create a vision and strategy). ***To obtain the candidate information booklet, please communicate with us at . We strongly encourage you to speak to all the criteria you meet (including asset qualifications) as they may be assessed for selection purposes. Failure to provide this information could result in your application being screened out. Resumés will be used as a secondary source to validate experience.”"

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Degree from a recognized post-secondary institution in a field related to the position

Degree equivalency

• Significant* experience at the executive level in leading the integrated delivery of an organization's programs and services in the fields of archives, libraries or information management
• Significant* experience, at the executive level in building working relationships and in negotiating partnerships within and outside an organization to support business objectives
• Experience in change management and/or conducting an organisational reorganisation
• Experience in managing significant financial** and complex human resources matters***

*Significant experience is defined as the depth, breadth and diversity of experience normally acquired through performing a broad range of various and complex activities.
**Significant financial matters may include full delegation and being responsible for financial planning, budget allocation, resource management, forecasting and reporting.
***Complex human resources matters may include supervising staff; establishing vision, priorities, work plans or performance objectives; and conducting performance assessments and providing feedback.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (CBC/CBC)

Information on language requirements

• Knowledge of current and emerging library and archival issues and trends
• Knowledge of emerging Government of Canada priorities and their impact on Library and Archives Canada

Key Leadership Competency
https://www.canada.ca/en/treasury-board-secretariat/services/professional-development/key-leadership-competency-profile/examples-effective-ineffective-behaviours.html

Demonstration, at the Assistant Deputy Minister level, of the following key leadership competencies:
• Create vision and strategy
• Mobilize people
• Uphold integrity and respect
• Collaborate with partners and stakeholders
• Promote innovation and guide change
• Achieve results

The following may be applied / assessed at a later date (may be needed for the job)

Graduation from a recognized post-secondary institution with a master’s degree in a field related to the position

Degree equivalency

Knowledge of the intellectual property rights and the protection of Indigenous knowledge and cultural expressions in Canada

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

📌 Communications for this process will be sent by email. It is the responsibility of the candidate to ensure that accurate contact information is provided and updated as required. Candidates who apply in this selection process should include an email address that accepts email from unknown users (some email systems block these types of email). Failure to respond to communications may be construed as a withdrawal from this process.
📌 A top-down screening approach may be undertaken. Applicants who meet the essential experience criteria may be ranked according to the depth and breadth of experience that they possess. Only the top-ranking candidates could be invited to the assessment phase of the process.
📌 Successful candidates must be available for interviews to be held in Gatineau/Ottawa from late May to early June 2023. Details regarding the assessment approach will be communicated to candidates who are screened into the selection process.
📌 You must provide proof of your education credentials. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca.
📌 Persons are entitled to participate in the appointment process in the official language of their choice.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.