Casual Inventory - Administrative/Executive Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

*** Please note that your CV will be the validation tool for the experiences you apply for. It is therefore essential that your CV be constantly updated. ***

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NOTICE
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Women and Gender Equality Canada (WAGE) recognizes that persons with lived experiences can be extremely valuable in advocating for and supporting individuals and communities that are at the center of its mandate, including people who have experienced gender-based violence and 2SLGBTQI+ individuals. WAGE also recognizes that the nature of its work can be triggering. Therefore, we encourage candidates, and in particular those with lived experiences, to assess their readiness to take on the work at WAGE and understand that there are risks of being exposed to stories or information about such situations.

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Representation matters!
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Creating an environment where diverse perspectives are valued begins with self-declaration. Count yourself in and self-declare by identifying which employment equity group(s) you belong to. To learn more about the self-declaring, visit our website: https://www.canada.ca/en/services/jobs/opportunities/government/self-declaring-because-we-care.html

At Women and Gender Equality, we are committed to providing a diverse, inclusive and barrier-free work environment. Having a strong and diverse workforce is one of our goals, and it starts with the hiring process.

We strive to establish bias-free selection and assessment practices that offer a level playing field for everyone including candidates from employment equity or equity-seeking groups, such as Indigenous peoples, racialized groups, persons with disabilities, members of the 2ELGBTQQI+ community, religious minorities, and women.

Work environment

The mandate of Women and Gender Equality Canada (WAGE) is to advance equality with respect to sex, sexual orientation, and gender identity or expression through the inclusion of people of all genders, including women, in Canada’s economic, social, and political life.

WAGE works to advance gender equality through an intersectional, gendered lens and actively promotes the inclusion of all people, ensuring no one is left behind.

Our workforce is made up of individuals from various genders, diverse backgrounds, experiences, lived realities, and inclusion is very much part of our culture. We are program officers, project managers, partnership experts, communicators, and we are all united by the same purpose. We are looking for purpose-driven, talented, experienced, and committed people like you to join us in leading change and creating positive results.

Does this resonate with you? If so, join us in building a safer, more equal Canada for all.

WAGE is moving forward with the common hybrid work model for the federal public service recently announced by the Treasury Board of Canada Secretariat. Presently, our hybrid model consists of an on-site presence of at least 2 days a week, or 40% of the time. There could be exceptional exemptions on a case-by-case basis based on operational requirements or other extenuating circumstance.

Intent of the process

This selection process is for casual employment and the intent is to create and maintain an inventory for temporary opportunities.

Casual workers are hired for specified periods that may not exceed 90 working days in one calendar year, in a department or in an agency to which the Public Service Commission (PSC) has exclusive authority to make appointments. The period of casual employment may be for one or more than one term but is not to exceed 90 working days in a department or agency in a calendar year.

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future staffing needs.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

A secondary school diploma or employer-approved alternatives

The employer-approved alternatives to a secondary school diploma are:
- A satisfactory score on the Public Service Commission test; or
- An acceptable combination of education, training and/or experience.

Degree equivalency

Experience providing administrative support services in an office environment*.

*Administrative support services is defined as, but not limited to: managing agendas, scheduling and organizing meetings/teleconferences, preparing and collating meeting file folders and background materials, procuring office equipment and supplies, maintaining a filing system, and other related duties.

Experience identifying relevant information and compiling materials.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

Ability to work effectively under pressure and to prioritize requests within tight deadlines.
Ability to communicate effectively orally.
Ability to communicate effectively in writing.

Effective interpersonal relations;
Initiative;
Judgment;
Thoroughness;
Dependability.

The following may be applied / assessed at a later date (may be needed for the job)

Diploma from a recognized post-secondary institution in a field related to the position.

Degree equivalency

Experience triaging, tasking and tracking incoming requests.

Experience in coordinating travel arrangements.

Experience using Microsoft Excel.

Experience with data entry

Women and Gender Equality Canada (WAGE) is committed to employment equity (EE). In order to achieve a representative workforce, selection may be based on qualified candidates self-declaring as being a member of one or more of the following EE groups: Indigenous peoples* (First Nations, Inuit and Métis), persons with disabilities and racialized persons*.
* The Employment Equity Act, which is under review, uses the terminology Aboriginal peoples and visible minorities.

Willingness and ability to work overtime on occasion.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Our intention is to communicate with candidates via email. Candidates who apply on this inventory must include in their application a valid e-mail address and to make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email).

Completing the screening questionnaire is mandatory for this selection process.

A written test and/or an interview may be administered. Interviews may be conducted in person, by phone, or by videoconference. Reference checks may be sought.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

A random selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Candidates invited to an interview will be required to send/bring proof of their education credentials, in the form of a diploma or official transcript.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.