Senior Advisor, Procurement and Contracting

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Work environment

Elections Canada offers a hybrid work model which permits telework based on operational requirements. At Elections Canada, employees are expected to work onsite at least 2 days per week (or a minimum of 40% of their working schedule), which include one fixed day onsite. Work arrangements outside of this model may be considered on an exceptional basis.

The Office of the Chief Electoral Officer (OCEO), made up of Elections Canada and the Commissioner of Canada Elections, is an Agent of Parliament and exercises full, unlimited, independent contracting authority. While the OCEO has this special status, it is also a part of the core public administration and is named in Schedule IV of the Financial Administration Act, meaning team members are eligible for Internal Appointment processes and are deployable to other members of the core public administration.

The Procurement and Contracting Services team is the centralized procurement function responsible for supporting all contracting activities at the OCEO. We are an engaged team of procurement professionals who embrace working with a range of commodities.

Our team has established a collaborative and flexible culture underlined by our flexible and hybrid working opportunities. Forming connections and providing exceptional client service motivates us. We do this by collaborating and looking to continually improve the way we deliver our services. This is why we dedicate time to improve ourselves and our processes, engage with others, and lead our own innovation and modernization.

Intent of the process

The immediate intention of this process is to staff four (4) determinate positions.

A pool of fully or partially qualified candidates may be established to fill positions at the same or equivalent group and level within Elections Canada with varying tenures (such as indeterminate, specified period) and various linguistic profiles.

Positions to be filled: 4

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
Secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE
- Experience in providing advice and support to clients and management on procurement and contracting policies, practices and/or procedures.
- Experience in the preparation of documents for the tendering, evaluation and selection of suppliers
on medium complexity* procurement processes.
- Experience in reviewing, analyzing and recommending improvements to statements of work and evaluation criteria.
- Experience in resolving procurement and contracting issues.

*A MEDIUM COMPLEXITY PROCUREMENT PROCESS IS DEFINED AS A PROCUREMENT PROCESS INVOLVING THREE (3) OF THE FOLLOWING ATTRIBUTES:
➢ MULTI-YEAR
➢ MULTI-CLIENT
➢ MORE THAN $250K
➢ COMPRESSED TIMELINE
➢ MULTIPLE PROCUREMENTS RELATED TO THE SAME PROJECT
➢ OTHER ATTRIBUTE ASSESSED AS DEMONSTRATING COMPLEXITY

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET QUALIFICATION:

Diploma or degree from a recognized post-secondary institution.

Membership in a recognized purchasing and supply association or having a certification in purchasing and supply.

Degree equivalency

Experience in using PSPC/PWGSC procurement tools such as standing offers or supply arrangements.
Experience consulting with clients to assess business and procurement risks, developing and recommending mitigation strategies.
Experience in using an Integrated Finance and Materiel Management System such as “FREEBALANCE”, “ORACLE” or “SAP”.
Experience publishing tender documents using the Government Electronic Tendering System.
Experience in industry consultation, such as Request for Information, Letter of Interest or Bidders Conference.
Experience in making presentations and/or in providing training related to procurement and contracting.
Experience in writing policies and procedures.
Experience in Information Technology (IT) procurement projects.
Experience in “coaching” junior contracting officers and/or students.
Experience to plan multiple (yearly) procurement processes.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual Imperative BBB/BBB
English or French essential

Information on language requirements

KNOWLEDGE
Knowledge of the laws, regulations, and national and international trade agreements related to the
procurement and contracting process in the Federal Government

ABILITY
Ability to analyze and make recommendations
Ability to plan and organize workload to meet established priorities and deadlines and work under pressure
Ability to work effectively in a team
Ability to communicate effectively orally
Ability to communicate effectively in writing

PERSONAL SUITABILITY
Strategic thinking
Engagement
Client service orientation
Judgement
Initiative

The following may be applied / assessed at a later date (may be needed for the job)

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

ORGANIZATIONAL NEEDS
Elections Canada is committed to establishing and maintaining a representative workforce. Qualified candidates who self-identify as members of the Equity-seeking groups (a group of persons who are disadvantaged on the basis of one or more prohibited grounds of discrimination within the meaning of the Canadian Human Rights Act) may be selected for appointment to fill an organizational need.

OPERATIONAL REQUIREMENTS
Occasional travel may be required.

Conditions of employment

Reliability Status security clearance

Availability and consent to work overtime.
Consent to observe strict political impartiality and neutrality for the duration of employment.
A working internet connection at home is required to perform the duties of the position.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Candidates must answer the screening questions, by clearly demonstrating they meet qualifications relative to education and experience. Please note that it is not sufficient to only state that the requirement is met or to provide a listing of current responsibilities, rather the candidate must provide concrete examples that illustrate how they meet the requirement. Lack of examples and details may result in your application being rejected as the Assessment Board will have insufficient information to determine whether or not you meet the qualifications

Information received relating to accommodation measures will be addressed confidentially.

We will communicate with you about this process by email. As a result, you must update your Public Service Resourcing System profile if it changes. Applicants should use an email address that accepts messages from unknown senders (some email systems block such messages). If you do not respond to our communications, we will interpret this as your withdrawal from the process.

A test may be administered.

An interview may be administered.

Reference checks may be sought.

Candidates may be required to meet the asset qualifications, depending on the requirements of the specific position being staffed.

Candidates should be prepared to provide proof of education (copy of degree/diploma) and citizenship or permanent resident status. You will only be asked to provide proof of your education credentials later in the process. If you have foreign credentials, you must provide proof of Canadian equivalency. For further information, please consult the Canadian Information Centre for International Credentials at https://www.cicic.ca/.

Persons are entitled to participate in the selection process in the official language of their choice.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.