Information Management Specialist

Update: The posting period has been extended until March 27, 2023.
If you have already applied, you can modify your application until March 27, 2023.

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

You must submit your application online (via GC Jobs). You will be asked to complete screening questions in which you must clearly demonstrate how you meet the education and experience criteria listed in the essential qualifications.

As announced by the Treasury Board of Canada, Indigenous Services Canada employees are expected to perform their duties from a government of Canada physical workplace at least 2–3 days each week, or 40–60% of their regular schedule. A phased introduction is underway with full implementation by March 31, 2023.

Duties

The Information Management Specialist performs the implementation and monitoring of classification plans and retention schedules, verifies and analyzes the content of records and documents for classification purposes, and performs data quality and compliance monitoring for legal, regulatory and administrative requirements. In addition, working as specialist gives you the opportunity to participate in testing national and regional systems, analyze requirements, provide advice and training to internal clients. Finally, the specialist supports the Information Management Team
Leader in performing other related tasks.

Work environment

Why choose Indigenous Services Canada?

ISC is an employer that prioritizes its employees' well-being. We offer an open and respectful work environment, many ongoing learning opportunities, advancement possibilities, competitive benefits, as well as flexible work schedules to achieve work life balance. Our offices benefit from a dynamic environment that is enhanced by the high participation rate of employees in social activities.

📌 Workplace:
The positions to be filled are located in Quebec City (320 St-Joseph Street East) and Montreal (200, René-Lévesque Blvd West). Successful candidates will be required to work at the work site in a hybrid work mode. A part-time telework agreement may be discussed and implemented at the time of hiring in accordance with the operational needs of the position to be filled.

Intent of the process

This process is aimed to fill an indeterminate and a term position located in Quebec City and a term position located in Montréal. All the positions have the following language requirement: Bilingual imperative BBB/BBB.

A pool of qualified candidates will be created and may be used to staff the same or similar positions at Indigenous Services Canada and Crown-Aboriginal Relations and Northern Affairs Canada, that may vary in duration, language profiles, operational requirements or security requirements.

Positions to be filled: 3

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
A diploma from a recognized post-secondary educational institution in documentation, archival, library or other information management related to the position.

Degree equivalency

EXPERIENCE
Experience in the use of an electronic document management system.
Experience in classifying and indexing electronic and paper files.
Experience in providing client service.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

ABILITIES
Ability to provide advice, support and training to users in the field of document management.
Ability to apply policies, directives, standards and/or guidelines that direct and support information management within the Government of Canada.

PERSONAL SUITABILITY
Client service focus.
Thinking things through.
Initiative.
Working effectively with others.

The following may be applied / assessed at a later date (may be needed for the job)

ORGANIZATIONAL NEEDS
Indigenous Services Canada is committed to having a skilled and diversified workforce representative of the population we serve. In support of our strategy to achieve employment equity goals, selection may be limited to candidates self-identifying as belonging to one of the following Employment Equity groups: Aboriginal peoples, Women, Visible Minorities and Persons with Disabilities.

OPERATIONAL REQUIREMENTS
Willing to work overtime, when needed.

Conditions of employment

Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

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📌 Information and Tips

Applications that are retained are those that provide information in the prescreening questionnaire that demonstrate meeting the essential education and experience. You must provide your education level and the institution where you attained this level, and concrete examples on how you meet the essential experience and the period of time these experiences were acquired. The resume provided will only be used to corroborate information provided in the questionnaire.

Preselection questions will assess the essential experience as well as the ability to communicate effectively in writing.

Candidates are also asked to confirm and provide examples on any of the asset criteria they meet.

You will be assessed to ensure that you meet the qualifications of the positions to fill.

Contact information for 2 references as well as your proof of education proof will need to be provided later in the process. References will be contacted only at the end of the assessment process. Applicants with foreign diploma are required to provide proof of Canadian equivalency.

When managers consider you for a specific position, they may ask for more information before making a final decision.

A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.