Senior Procurement Officer / Senior Policy Officer

Important messages

Please ensure you read the poster thoroughly as the instructions contain important information that will be required in the application process. Failure to read the notes and follow the instructions could result in your application missing critical information thus providing insufficient information for the screening committee to complete your assessment and resulting in your elimination from the process.

Important: It will take some time to complete the application, so please make sure you leave yourself enough time before the deadline.

This process encompasses two (2) different streams. Applicants must clearly identify under which stream(s) they are submitting their application.

Stream 1: Senior Procurement Officer
Stream 2: Senior Policy Officer

Résumés will only be used as a secondary source of information, and not for evaluation purposes.

HOW TO APPLY?

For tips on how to apply, check out this video:
http://www.youtube.com/watch?v=0GW7P3g9hhIl

Work environment

IRCC currently operates on a combination of remote work and physical presence in the office. Successful candidates are expected to work a minimum of two (2) days every week from our offices located in Gatineau. This may change over time.

STREAM 1 - Senior Procurement Officer

As a Senior Procurement Officer, you will have the opportunity to deliver the full range of contracting services for IRCC’s Headquarters (HQ) and Regional Operations. This includes the preparation of various types of complex contractual instruments; the planning, organizing, conducting, and monitoring of procurement and contracting activities; the provision of expert advice on contracting issues; the mentoring and coaching of junior employees and students; the reviewing of contractual documents for quality assurance and compliance with policies and directives; and making recommendations on program documentation to support the Department, Branch, and Directorate in the achievement of its mandate and related objectives, priorities and future strategic direction.

STREAM 2 - Senior Policy Officer

The Senior Policy Officer assumes a considerable variety of high-profile and sensitive tasks. These include, but are not limited to: (1) the development, delivery, and administration of a training program for procurement within Immigration, Refugees, and Citizenship Canada (IRCC) (2) all reporting to central agencies on departmental procurement activities, including responding to Access to Information Requests and Parliamentary Enquiries relating to procurement, (3) internal policy development including directives, frameworks, instructions, guidelines, information bulletins, templates and checklists for procurement, and (4) the oversight of operational procurement activities through quarterly quality control reviews of procurement files.

Intent of the process

A pool of qualified candidates will be established to staff similar positions at Immigration, Refugees, Citizenship Canada at an identical group and level with same official language proficiencies (Bilingual at intermediate), various security profiles (Reliability, Secret) and various tenures using various staffing mechanisms.

This means that candidates who demonstrate that they have the essential criteria but who are not chosen for the vacant positions could potentially be considered for other positions in the future.

Positions to be filled: 4

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION - COMMON TO BOTH STREAMS

Ed1. A secondary school diploma

Degree equivalency

EXPERIENCE - STREAM 1 (Senior Procurement Officer)

E1. A minimum of two (2) years of experience within the last five (5) years performing the following duties. Your experience must include the completion of each of the following activities:
a. Assist the client in developing the Statement of Work (SOW) and establishing the technical and
financial evaluation criteria.
b. Develop or implement procurement strategies and recommend the appropriate basis of selection.
c. Prepare solicitation documents such as Requests for Proposals (RFP), Invitation to Qualify (ITQ),
Request for Quote (RFQ) or other similar documents.
d. Assist or participate in bid evaluations, negotiate with multiple stakeholders (e.g. suppliers, clients),
and award contracts.
e. Provide strategic procurement advice and guidance to clients or management on procurement and
contracting policies, practices or procedures.
f. Administer contracts, including managing contract deliverables and contract issues.

E2. Recent experience* in issuing at least two (2) complex** competitive procurement processes for the acquisition of goods or services.

EXPERIENCE - STREAM 2 (Senior Policy Officer)

E3. A minimum of one (1) year of experience in issuing and/or managing contracts and/or preparing
procurement documentation.
E4. Experience in developing or collaborating in the development of policies and/or procedures and/or guidelines for an organization.
E5. Experience in preparing procurement or financial reports.
E6. Experience providing training to management, clients or staff.
E7. Experience in performing quality control functions.

EXPERIENCE - COMMON TO BOTH STREAMS

E8. Recent experience* using a financial, materiel or contract management system.

* Recent experience refers to experience acquired within the last five (5) years.
** Complex is defined as a procurement having a minimum of two (2) of the following characteristics:
• High profile or sensitive;
• Multi-year or multi-phased project;
• Involving multiple clients or stakeholders (legal services, other organizations, vendors etc.);
• Project with a dollar value of at least $1 million;
• High risk project (e.g. scope, security, emergency, etc.);
• Negotiation of non-standard terms and conditions

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

**All criteria listed below are required for both streams**

COMPETENCIES*
C1. Adaptability and Flexibility
C2. Client Service Orientation
C3. Effective interactive communication
C4 Values and Ethics
C5. Judgement / Analytical Thinking

*For more information, please consult the IRCC Behavioural and Technical Competency Dictionary: https://www.canada.ca/en/immigration-refugees-citizenship/corporate/careers/job-opportunities/competency-dictionary.html

ABILITIES
A1. Ability to analyze procurement related issues, assess risks and propose strategies.
A2. Ability to analyze data and information and to provide recommendations to clients and management.
A3. Ability to plan and organize workload according to operational priorities while respecting deadlines.

PERSONAL SUITABILITY
PS1. Dependability

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS

Note: These are asset qualifications and you do not need to have them to apply.

EDUCATION
AEd1. Graduation from a recognized postsecondary institution with a diploma in commerce, business administration, supply chain management, finance, science or another related field.
AEd2. Participation in the Professional Development and Certification Program in Procurement, Material Management and Real Property Field.

EXPERIENCE
AE1. Experience using SAP integrated System Financial and Material Management modules.
AE2. Experience in developing or implementing policies or directives.
AE3. Experience in using an Integrated Financial and Materiel System (IFMS).
AE4: Experience in conducting procurement reviews (audits) and providing recommendations on process improvements.
AE5. Experience in supervising employees.
AE6. Experience in using Microsoft Excel in a work environment.

ORGANIZATIONAL NEEDS
In support of achieving a diversified workforce, preference may be given to candidates self-identifying as belonging to an Employment Equity group: Persons with a Disability; Visible Minorities, Women or aboriginal persons.

OPERATIONAL REQUIREMENTS
Willing and able to work overtime on short notice.
Willing and able to travel domestically.

Conditions of employment

Various Security Requirements: Reliability, Secret

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

We are committed to providing an inclusive and barrier-free work environment, starting with our hiring processes. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

How to request assessment accommodation:
https://www.canada.ca/en/public-service-commission/services/assessment-accommodation-page/how-to-request-assessment-accommodation.html

Persons with disabilities preventing them from applying online are asked to contact 1-800-645-5605 (toll-free).

If you experience any technical issues with the GC Jobs website, please contact 1-888-780-4444 (toll-free) or 1-800-465-7735 (TTY/TDD).

Candidates are entitled to participate in the selection process in the official language of their choice.

CONFLICT OF INTEREST - REGULATED CANADIAN IMMIGRATION CONSULTANTS (RCICS):
To avoid situations of conflict of interest and conflict of duties with the goal of upholding the values and ethics of the public sector and the public interest, applicants providing immigration consulting services (both registered and unregistered, paid and/or unpaid), would be required to recuse themselves from these duties for the duration of their employment, should they be appointed to a position within Immigration, Refugees and Citizenship Canada (IRCC). Moreover, prospective appointees who are Regulated Canadian Immigration Consultants (RCICs) would be required to resign from the College of Immigration and Citizenship Consultants. Of note, a “leave of absence” from the College does not meet IRCC’s requirement in the matter.

ASSESSMENT:
Please note that candidates' overall conduct and communications, including e-mail correspondence, throughout the entire process may be used in the assessment of qualifications and competencies.

You may be assessed using a variety of assessment tools, such as, but not limited to, standardized tests, written exams, interviews, simulation exercises, reference checks, recent and past performance evaluations, self-assessments, candidate achievement record, etc.

TOP-DOWN APPROACH:
Selection decisions may be based on the level, breadth or degree of qualifications achieved in one or more qualifications; for example, preference may be given to the candidate that has scored highest on a specific qualification or combination of qualifications. A cut-off score screening approach may be undertaken. Applicants who meet the essential experience criteria may be ranked according to the depth and breadth of experience they possess. Only the top ranking applicants may be invited to the next phase of assessment. Asset criteria and/or organizational needs may also be applied at the screening stage.

EDUCATION:
Candidates will only need to provide proof of their education credentials when requested further on in the process. Candidates with foreign credentials must provide proof of Canadian equivalency. For further information, please consult the Canadian Information Centre for International Credentials at https://www.cicic.ca/2/home.canada?

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.