Junior Procurement Officer

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Applications will be accepted online only. Please apply online at www.canada.ca/government-jobs. If you have a disability that prevents you from applying on-line please contact the hiring manager as identified on this poster.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email). Candidates are strongly encouraged to check their email on a regular basis.

IMPORTANT MESSAGE-Screening Questions: We cannot make any assumptions about your experience. Simply saying you have the required qualifications or listing your current duties is not enough. You must provide clear examples to substantiate your experience by demonstrating HOW, WHEN and WHERE the qualification was met. Failure to provide the above information in the format required may result in your application being rejected from the process. Information provided in the screening questions should be supported by your résumé.

Provide concrete examples related to the experience:
•Choose examples that illustrate a high degree of complexity and difficulty and have sufficient impact to allow you to illustrate the extent and depth of your experience.
•Examples should include the date or period when the situation occurred, the context, your role and the outcome.
•If you have talked about an experience within a team, separate your role from that of others."

You will be required to demonstrate how you meet the education and experience criteria (essential and asset) for the initial screening, in answering online screening questions. We cannot make any assumptions about your experience. Simply saying you have the required qualifications or listing your current duties is not enough. The depth and breadth of experience of an applicant may be considered as part of screening or selection of a candidate, which is why it is recommended you quantify your experience. The screening questions are the primary source of information the screening board may use and your resume may only be used as a secondary source to verify information.

Duties

As a junior procurement officer, the incumbent provides procurement and contracting subject matter expertise in collaboration with a wide range of colleagues and stakeholders to ensure procurement actions are performed upholding the highest standards of stewardship all the while being responsive to clients so they are equipped to perform their functions in a timely and effective manner. This level of service is demonstrated through a basic ability to apply the four core competencies: demonstrating integrity and respect, thinking things through, working effectively with others and showing initiative and being action-oriented.

Work environment

NW Procurement and Contracting is accountable for robustly providing the functional and sustainable delivery of the Procurement and Contracting program for the Northwest Region. The program area spans a broad portfolio including procuring and contracting for: construction and architecture & engineering, major equipment, movable assets, and an extremely diverse complement of goods and services all in support of a diverse client base.

In support of RCMP Operations spanning Alberta, Saskatchewan, Manitoba, Northwest Territories and Nunavut, including Depot (the national cadet training facility), the RCMP’s Northwest Corporate Management Branch (NW-CMB) is accountable for the corporate functions of: Procurement and Contracting, Materiel Management, Real Property, Fleet Management, Finance, Business Systems, and Organizational Business Integration. To successfully perform these functions, NW-CMB employees are required to actively engage with a diverse range of external and internal clients to understand and be responsive to their needs and take ownership of their roles and responsibilities. The work environment is demanding, often changing and unpredictable, therefore, NW-CMB employees are required to be professional, flexible, innovative, progressive and positive agents of change in order to achieve superior RCMP results and value for Canadians.

Intent of the process

Anticipatory Staffing - A pool of qualified candidates will be created and may be used to staff positions with various tenures. There are several vacancies. This pool will be used to staff positions in Regina, Edmonton, and Winnipeg.

Should a Civilian Member (CM) be found qualified and selected for appointment, the appointment will not result in a change of status to the Public Service (PS) category for the CM. Information regarding the CM appointment will be sent to all applicable candidates who are within the area of selection and participated in the advertised process.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

A secondary school diploma* or employer-approved alternatives
*typically this is the completion of Grade 12

Degree equivalency

Experience in using MS Word and Excel

Experience working in a fast-paced, high-volume or multi-tasking environment with a focus on customer service

*Recent and **significant experience in providing support to those procuring goods and services. This could include supporting any activities related to purchasing goods or services or construction for an organization. Candidates must demonstrate that they meet at least one (1) of the following:
I. providing advice and guidance to clients on initiating purchases for goods or services or construction
II. validating or proofing client documentation required in order to initiate a purchase
III. preparing tender documents
IV. contract administration (i.e. Goods Receipt, Invoicing, payments, processing amendments. etc.)
V. negotiation process with suppliers,
VI. obtaining quotes from suppliers
VII. bid receipt
Note: * Recent defined as within the past two (2) years. ** Significant defined as at least six (6) months continuous experience.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Graduation with a degree or an applied degree, or certificate or diploma from a recognized post-secondary institution in a field relevant to the position.

Degree equivalency

Experience using a computerized finance, supply or inventory management system (for example: SAP - System applications and products in data processing or equivalent, procure to pay system, Enterprise Resource Planning (ERP) ARIBA etc.)

*Recent and **significant experience using various methods to acquire goods and services.

*Recent and **significant experience in procuring IT related goods or services.

*Recent and **significant experience acquiring construction services.

*Recent and **significant experience in project management

Note: * Recent defined as within the past two (2) years. ** Significant defined as at least six (6) months continuous experience.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Ability to communicate orally

Ability to communicate in writing

Ability to prioritize one's own work to meet tight deadlines among multiple and competing priorities.

Accountability

Client Orientation

Flexibility

Interpersonal Relations

Quality Management

Problem Solving

The following may be applied / assessed at a later date (may be needed for the job)

Willingness and ability to work occasional overtime.

Willingness and ability to travel for work and/or training purposes using various modes of transportation (including owned or leased government transport, commercial and light aircraft and up to and including remote locations).

Conditions of employment

Security clearance: Royal Canadian Mounted Police (RCMP) Enhanced Reliability Status

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Persons are entitled to participate in the appointment process in the official language of their choice. We ask that you indicate your preference in your application.

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to self-declare if you belong to one of the four Employment Equity groups: women, Aboriginal Peoples, persons with disabilities, or members of visible minority groups. You will find the self-declaration form within the online job application.

Candidates will be required to show original proof of education. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/.

Volume management strategies such as random selection, top-down approach, or use of asset qualifications may be used. If you meet any of the asset qualifications (other qualifications), please be sure to provide detailed responses in the screening questionnaire.

The successful candidate will be required to provide original documentation of proof of Canadian Citizenship or permanent resident status prior to appointment. Other candidates may also be asked to provide this documentation at various stages in the selection process. The following documents will be accepted as proof: Provincial or territorial birth certificate; Naturalization certificates (issued prior to Jan. 1, 1947); Registration of Birth Abroad certificates (issued between Jan. 1, 1947 and Feb. 14, 1977); Certificates of Retention; Citizenship certificates; Permanent resident card.

The successful applicant will have to obtain an RCMP security clearance. The process also requires a Security/Reliability Interview, a field investigation in matters of credit/finances, education, employment, references, on-line activities, alcohol and/or drug use, etc.

Successful applicant is required to work in Regina, Saskatchewan, or Edmonton, Alberta or Winnipeg, Manitoba. Hybrid work model may be available as per current Treasury Board Secretatiat (TBS) direction.

Acknowledgment of receipt of applications will not be sent. We thank all
applicants for their interest in this position however, only those selected for
further consideration will be contacted.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.