Parliamentary Affairs Officer

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Duties

The incumbent will be responsible for coordinating the production of responses to Parliamentary Written Questions and Petitions (Parliamentary Returns), managing the tabling of documents, supporting appearances before Parliamentary committees, and performing administrative support services, as needed. This requires the co-ordination and tracking of files and information across each branch of the department.

The Department of Finance Canada has transitioned to a hybrid workplace requiring employees to work some of the time in the office (aim is for on-site work 50% of the time). This hybrid work arrangement will maintain the flexibility and productivity gained through remote work, while maintaining our culture and making the most of the benefits of working together in the office.

Work environment

The Department of Finance (FIN) plays a vital role in helping the Government of Canada develop the social and economic policies that will further improve the standard of living and quality of life of Canadians, their families and their communities in the years to come.

FIN’s new flagship facility is located at 90 Elgin Street, in the heart of downtown Ottawa. The building is equipped with state-of-the art technologies to support collaboration and innovation. The area is served by all major bus routes and a light rail station, and employees have access in the building to amenities such as a library and showers, change rooms and secure bicycle storage, allowing them to commute using the National Capital Region’s bike path system.

FIN has also been named one of Canada’s Top Employers for three years in a row and is one of Canada’s 2019 Top Employers for Young People. The Department also consistently ranks among the best federal public organizations for results to the Public Service Employee Survey.

Would you like to join the exciting world of Parliamentary Affairs? The Consultations and Communications Branch at Finance Canada is looking for an organized, self-motivated individual who wants to put their existing skills to work. The Parliamentary Affairs team supports the Office of the Deputy Prime Minister and Minister of Finance, the Office of the Minister of Tourism and Associate Minister of Finance, the Deputy Ministers, senior departmental management, and Finance portfolio organizations with their business in Parliament.

This is a unique opportunity to work in a central agency on key Government priorities, such as the Budget and Budget Implementation Act, among others. The incumbent would be joining a dynamic team where they can put their skills to use while continually learning and gaining experience.

Intent of the process

The immediate intention of this selection process is to fill an indeterminate position with a bilingual imperative BBB/BBB linguistic profile.

A partially assessed pool may be established through this process to staff identical or similar positions within the Department of Finance.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

*** INSTRUCTIONS TO FOLLOW ***

* NOTE: You must clearly demonstrate in the screening questionnaire how you meet the screening criteria (Education and Experience) listed in the Essential Qualifications and any of the Asset Qualifications, if applicable. Please note that stating that the requirement has been met, and/or listing past or current responsibilities, does not represent adequate substantiation. You must clearly demonstrate through concrete examples how you meet each criterion. Résumés may be used as a secondary source to validate the qualifications described; comments such as "refer to my attached résumé" and a "copy and paste" from your resume will not be accepted and will result in your application being rejected. Your résumé will have to demonstrate how education and experience factors related to this selection process are met to be considered further.

FAILURE TO PROVIDE A COMPLETE APPLICATION, CONSISTING OF RESPONDING TO THE SCREENING QUESTIONNAIRE AND PROVIDING A RESUME, MAY RESULT IN YOUR APPLICATION BEING REJECTED. APPLICATIONS THAT DO NOT CLEARLY DEMONSTRATE THAT THE CANDIDATE MEETS THE SCREENING CRITERIA WILL NOT BE GIVEN FURTHER CONSIDERATION.

Candidates must meet the essential qualifications to be appointed to a position. Asset qualifications may be a deciding factor in choosing the person to be appointed.

***

EDUCATION:
A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE:
EXP1- Significant* experience in using software applications needed for administrative functions and document production such as MS Office suite (Word, Excel, PowerPoint, MS Teams and Outlook) and Adobe Acrobat, Foxit or similar PDF editors.
EXP2- Significant* experience in using systems to track and report on the flow of business information and progress processing files.
EXP3- Significant* experience working in a senior official’s office or in a parliamentary or ministerial support environment.
EXP4- Experience in proofreading and editing various documents such as correspondence, briefing notes or reports.
EXP5- Experience in the coordination and processing of a large volume of information and files for consideration by senior management.

* Significant experience is defined by the depth and breadth of experience that is normally acquired by performing related activities on a full-time basis for a cumulative period of two (2) years or more in a business environment. The amount, the complexity and the diversity of activities, as well as the autonomy level will be taken into consideration.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET EDUCATION
A post-secondary diploma in a field related to the position.

Degree equivalency

ASSET EXPERIENCE
AEXP1- Experience in supporting parliamentary operations in an environment such as, but not limited to, a Member of Parliament’s Office, a Senator’s Office, a Minister’s Office, or a Cabinet and Parliamentary Affairs office.
AEXP2- Experience in preparing or coordinating Parliamentary returns (e.g.: Petitions, Parliamentary Oral and Written Questions, Motions for the Production of Papers).
AEXP3- Experience in producing briefing binders.

The Department of Finance Canada is committed to maintaining a representative workforce reflective of Canadian society. In support of achieving a diversified workforce and our employment equity goals, qualified candidates who self-declare in a staffing process as members of Aboriginal peoples, persons with disabilities, visible minorities and/or women may be selected for appointment to fulfill organizational needs including reducing representation gaps.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

ABILITIES
A1- Ability to proofread and exercise quality assurance over written material to identify anomalies, including formatting, grammar, spelling and making changes as required.
A2- Ability to conduct research, analyze issues and recommend solutions.
A3- Ability to work under pressure, organize workload and set priorities to achieve results within deadlines.
A4- Ability to communicate effectively in writing.
A5- Ability to communicate effectively orally.

PERSONAL SUITABILITIES
PS1- Effective interpersonal relationships
PS2- Judgment
PS3- Initiative
PS4- Dependability
PS5- Discretion

The following may be applied / assessed at a later date (may be needed for the job)

OPERATIONAL REQUIREMENTS
Willingness to work flexible hours
Willingness and ability to work overtime on short notice, including weekends as per operational requirements.

Conditions of employment

Secret security clearance.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

A written examination may be administered.
An interview may be administered.
Reference checks may be sought.
The application of the Asset Qualifications, random selection and/or top down selection may be used at any stage of the selection process. Please note that achieving a pass mark on any of the assessments used does not mean you will move forward in the selection process. Management may decide to use a cut-off mark that is higher than the pass mark on any evaluation used throughout the process.
Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.
Persons are entitled to participate in the selection process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.
You must be prepared to provide the original or a certified true copy of your educational credentials.

The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.