Program Support / Administrative Assistant

Update: AMENDMENT - CLOSING DATE

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

**IMPORTANT INSTRUCTIONS TO FOLLOW**
1) With the exception of the "Ability to communicate orally and in writing", you MUST provide concrete and detailed examples to clearly demonstrate how you meet the essential criteria of education and experience and any asset education and asset experience if applicable. Your response must include HOW (concrete examples), WHEN (dates) and WHERE (location of work) you meet the essential criteria required. An online Screening Questionnaire has been created to assist you in completing this information.

2) Your resume may be used as a secondary source to validate the qualifications described; comments such as "refer to my attached resume" will not be accepted and may result in your application being rejected.

3) You may be selected based on the complexity/ breadth and depth of the examples (i.e. projects/initiatives/activities) that you chose to include in your answers.

4) Your application may be used as a source of information to assess the Ability to Communicate Effectively in Writing.

5) Depending on the number of applicants, ISC needs and HR plans, volume management strategies such as random selection, application of one (1) or more assets, top-down approach, and/or cut-off scores MAY be used for the purpose of managing applications/candidates. Breadth and depth of the assessed qualifications may be considered.

🎥 For tips on how to apply, check out this video:
http://www.youtube.com/watch?v=0GW7P3g9hhIl

Duties

By joining our team, you will have opportunity to provide direct support to health services and community based programming. You will build and support strong working relationships with First Nations and Inuit communities, families, and individuals, with a focus on improving health outcomes and reducing health risks.

Work environment

For more information on Indigenous Services Canada, please visit: https://www.canada.ca/en/indigenous-services-canada.html

Intent of the process

This process will be used to create a pool of qualified candidates for similar positions with various tenures (term, indeterminate, acting appointment) within Crown-Indigenous Relations and Northern Affairs Canada and Indigenous Services Canada.

A random selection of candidates will be used to select candidates and to determine who will be given further consideration in the assessment process as positions become available.

Please note that this process will ONLY be used to staff positions in Winnipeg, Manitoba. Applicants are encouraged to apply ONLY if they are able to relocate to Winnipeg, Manitoba.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
• Two years secondary school or an acceptable combination of education, training and/or experience relevant to the position.

Degree equivalency

EXPERIENCE:
• Experience in the provision of general administrative support.
• Experience using word processing and spreadsheet software.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET QUALIFICATIONS

EDUCATION (ASSET):
• Graduation with a degree from a recognized post-secondary institution with acceptable specialization in a field relevant to the position.

Degree equivalency

EXPERIENCE (ASSET):
• Experience taking minutes of meetings.
• Experience in coordination and administration of financial procedures (Could include: monthly variance reporting, spreadsheets, invoice reconciliation, initiating purchasing).

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

ABILITIES:
• Ability to perform essential clerical tasks quickly and accurately.
• Ability to use Microsoft Word, Excel and Outlook.
• Ability to prioritize, plan and organize workload in order to meet objectives and deadlines.
• Ability to communicate effectively orally.
• Ability to communicate effectively in writing.

PERSONAL SUITABILITY:
• Attention to Detail
• Dependability
• Initiative
• Judgment
• Respectful of diversity
• Teamwork

The following may be applied / assessed at a later date (may be needed for the job)

ORGANIZATIONAL NEEDS:
In alignment with the Aboriginal Peoples Employment Program (APEP) and in support of increasing Aboriginal representation in areas having the most impact on program delivery and health outcomes of First Nations and Inuit Health Branch's target population, selection may be limited to candidates self-identifying as belonging to Aboriginal peoples. Aboriginal candidates must use the Affirmation of Aboriginal Affiliation Form (AAAF).

Conditions of employment

• Security: Various - Reliability or Secret (depending on position being staffed)
• Willing and able to work overtime.

Note: Candidates must meet and maintain the above conditions of employment throughout their employment.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

All communication throughout the entire staffing process, including email correspondence may be used in the assessment of qualifications.

We will communicate with applicants by e-mail. It is your responsibility to verify your e-mails regularly to ensure that you do not miss out on any opportunities. Failure to respond in the prescribed timeframe will result in your application not being referred to the hiring manager. The applicant shall ensure that the e-mail address provided is valid and make sure this address is functional at all times and accepts messages from unknown users.

We may assess the essential and asset qualifications using interviews, written tests, reference checks or a combination of these methods.

Candidates from outside the public service may be required to pay for travel and relocation costs associated with this selection process.

Original proof of your education will be requested and must be provided during the selection process, in order to verify that candidates meet the education requirement. Candidates who are unable to provide proof that they meet this essential qualification as requested may be eliminated from the process. Also note, if the name on your education credentials does not match the name on your current photo identification, you will need to provide proof of your name change.

Education obtained outside of Canada must be evaluated. Please contact the Canadian Information Centre for International Credentials as soon as possible to initiate the evaluation process http://www.cicic.ca/

If you do not respond to our communications we will interpret this as your withdrawal from the process.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.