Information Management Officer

Update: *** PLEASE NOTE THAT THE FOLLOWING CHANGES*** HAVE BEEN MADE TO THIS SELECTION PROCESS: ***

1. ABILITIES AND SKILLS:

• Ability to communicate effectively orally.
• Ability to communicate effectively in writing.
• Client Service : Level 1.
• Preserve Integrity and Respect.
*** Collaborate with partners and stakeholders. ***

2. ASSET QUALIFICATIONS - EDUCATION:

*** Diploma from a recognized post-secondary institution in the field of information management and/or archives. ***

Important messages

Giving you the best chance to succeed!
At Public Services and Procurement Canada (PSPC) we are committed to running inclusive and barrier-free recruitment processes.

If you have a limitation that may impact your performance at any steps of the assessment process (such as during a written test or an interview), you may request an accommodation. Assessment accommodations are designed to remove barriers, and to ensure that candidates with limitations can fully demonstrate their abilities. Should you wish to be accommodated, please direct your inquiry to the contact identified at the bottom of this poster. All information received in relation to accommodation will be kept confidential.

For more information on assessment accommodation visit the following website: https://www.canada.ca/en/public-service-commission/services/assessment-accommodation-page.html

Duties

As an Information Management Officer, you will manage with your team the full life cycle of information sources (paper and/or electronic) and document management of which the region has the guardianship.

Using a document management system, you will have to work on a variety of activities that are supported within the region: the management of electronic and paper files including the work of reorganizing records rooms. Your expertise, opinions and advice will be sought by the various regional branches.

Work environment

𝗪𝗲 𝗮𝗿𝗲 𝗢𝗻𝗲 𝗣𝗦𝗣𝗖!
Public Services and Procurement Canada (PSPC) helps the Government of Canada serve Canadians. With a strong focus on quality customer service, we provide innovative common services such as real estate and building management, purchasing, banking, pay and pensions, and translation to other government departments, agencies, and boards. By providing these centralized services to departments and agencies, we enable them to focus on what they do best: providing their programs and services to Canadians.

At PSPC, our approach to inclusion is simple: we are committed to achieving a competent and representative workforce that reflects the diversity of the Canadian population we serve, and strive to create a welcoming, respectful, and inclusive environment that enables collaboration and innovation. When you succeed, we all succeed.

Intent of the process

A pool of fully or partially qualified candidates will be created to staff similar or identical positions within PSPC, Quebec Region, with various linguistic profiles, security profiles, tenures (indeterminate, deployment, acting, assignment, secondment, and specified period/term), and conditions of employment.

Positions to be filled: 3

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:

Secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE:

1. Experience in the physical organization of boxes and archival documents.
2. Experience implementing a project (for example, reorganizing a records office).
3. Experience in the use of various software such as those of the Office suite (for example, Word, Excel, PowerPoint, Outlook, etc.).

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
French essentiel
Bilingual imperative (BBB/BBB)

Information on language requirements

KNOWLEDGE :

1. Technical knowledge of document management systems for classification purposes and application of document retention schedules.

2. Knowledge of the concepts, principles and practices associated with the management of government information throughout its life cycle.

ABILITIES AND SKILLS:

• Ability to communicate effectively orally.
• Ability to communicate effectively in writing.
• Client Service : Level 1.
• Preserve Integrity and Respect.
• Collaborate with partners and stakeholders.

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS - EDUCATION:

Diploma from a recognized post-secondary institution in the field of information management and/or archives.

Degree equivalency

ASSET QUALIFICATIONS - EXPERIENCE:

Work experience in a public administration such as federal, provincial, municipal or parapublic.

ASSET QUALIFICATIONS - KNOWLEDGE:

Knowledge of the Government of Canada’s departmental/branch function-based file classification system, such as the Library and Archives Canada Act.
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In support of achieving a diversified workforce, consideration may be given to candidates, who, at the time of application, self-declare* as belonging to one of the following designated Employment Equity groups: Women, Indigenous (Aboriginal) Peoples, Persons with Disabilities and Members of Visible Minorities.

* We therefore encourage you to self-declare during the online application process by selecting the appropriate box under the Employment Equity section.

For further details, please refer to the “Other information” section.

Information on employment equity

OPERATIONAL REQUIREMENTS:

- Willingness to work overtime, if necessary.
- Ability to travel short distances on occasion.
- Willingness to work in person at the office (up to 5 days per week).

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

The Department of Public Services and Procurement Canada will be following the direction from the Office of the Chief Human Resource Officer on the introduction of a common hybrid work model across the federal public service. This common hybrid work model will consist of work on site at least 2-3 days each week, or 40-60% of their regular schedule. You may find more information here: https://www.canada.ca/en/government/publicservice/staffing/common-hybrid-work-model-federal-public-service.html.

In addition to our regional offices, we also have access to a GCcoworking office located in Laval, as well as a work space reserved for PSPC at the Quebec Armoury. For more information on GCcoworking, please consult the following page: GCcoworking: https://www.canada.ca/en/public-services-procurement/news/2019/06/gccoworking-new-flexible-alternative-workplaces-for-government-of-canada-employees.html.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.