Executive Assistant (Stream 1: AS-01) / (Stream 2: AS-02)

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Intent of the process

A pool of qualified candidates will be created to staff similar positions with various tenures (indeterminate, specified period, acting) in Yellowknife, Iqaluit or Whitehorse.

Please note the immediate opening is currently in Yellowknife.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education (Streams 1 and 2):
- A secondary school diploma or employer-approved alternatives (an acceptable combination of education, training and/or experience).

Degree equivalency

Experience (Streams 1 and 2):
- Experience providing administrative support to a supervisor, manager or more senior level official.
- Experience tracking tasks and requests, as well as, executing related follow-up to ensure deadlines are met.
- Experience using electronic systems (such as Excel) to create and maintain current information or records to facilitate organization, scheduling, filing or tracking.

(Stream 2)
- Experience coordinating and consolidating budget input for management.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Asset Experience (Streams 1 and 2):
- Experience in financial planning and expenditure tracking, including using the SAP financial system (i.e. Systems, Applications and Products in data processing).

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Knowledge (Streams 1 and 2):
- Knowledge of practices and procedures related to financial and administrative management.

Abilities (Streams 1 and 2):
- Ability to plan and organize a high volume of work in order to meet deadlines.
- Ability to solve problems independently.
- Ability to communicate effectively orally.
- Ability to communicate effectively in writing.
- Ability to use Microsoft Word and Microsoft Excel at an intermediate level.

Personal Suitability (Streams 1 and 2):
- Dependability
- Working effectively with others.
- Showing initiative and being action-oriented.
- Thinking things through.

The following may be applied / assessed at a later date (may be needed for the job)

Operational Requirements:
Willing to travel in small aircrafts

Conditions of employment

CONDITIONS OF EMPLOYMENT
Willing and able to work overtime occasionally.
Reliability Status security clearance.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

WE ENCOURAGE APPLICANTS TO SUBMIT THEIR APPLICATIONS ON-LINE.

Following are some of the benefits associated with applying on-line: Applicants can create a profile and retrieve stored application(s) (personal information, covering letter and résumé) previously submitted and modify them, if necessary, before submitting the application. Applicants can modify their application/resume at any time BEFORE the closing date indicated on the job advertisement.

Should you be unable to apply on-line or you are unable to access PSRS for any reason, please submit your application, quoting the Selection Process Number, to the application contact listed on the poster on or before the closing date.

CANDIDATES THAT DO NOT APPLY ONLINE MUST PREPARE A COVER LETTER on how they meet the education and experience factors listed in the essential qualifications. Candidates must use each of the education and experience criteria as a header. Under each corresponding header you must write no more than 500 words that state exactly how you meet the education and experience factors. You must state clearly where and when you obtained the education and experiences, including the educational institution, and by identifying the employer(s) or organization(s) where you obtained the required experience factors, as well as concrete examples demonstrating your experiences. Failure to follow these instructions may result in your application being rejected. Candidates must also demonstrate how they meet the ASSET by using the same format. For this part of the screening process, resumes will only be used as a secondary source to validate the essential experience listed in the cover letter.

Additional allowances will be provided for these positions in accordance with the National Joint Council's Isolated Posts and Government Housing Directive. More detailed information can be found at the following link: http://www.njc-cnm.gc.ca/directive/ipgh-pile/index-eng.php.

You may also be eligible for the Northern residents deductions when you file your tax return with the Canada Revenue Agency. More information can be found at the following link: http://www.cra-arc.gc.ca/tx/ndvdls/tpcs/ncm-tx/rtrn/cmpltng/ddctns/lns248-260/255/menu-eng.html.

Candidates must meet the essential qualifications to be appointed to a position. Please provide concrete examples of how you meet each essential education and experience qualification. You will be asked to provide this information during the application process. Your resume will be used to confirm the information provided. A lack of information may result in your application not being considered.

Candidates invited to an interview will be asked to bring proof of their education credentials, in the form of a diploma or official transcript. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/.

Our intention is to communicate with applicants by e-mail for screening/assessment purposes. Applicants who apply to this selection process must include in their application a valid e-mail address and make sure this address is functional at all times and accepts messages from unknown users. Please ensure you check your e-mail periodically.

Persons are entitled to participate in the appointment process in the official language (French or English) of their choice. Applicants are asked to indicate their preferred official language in their application.

The Initial Appointees Relocation Program (IARP) provides newly appointed employees with a sum of up to $5,000.00 to help cover the cost of relocation. Please consider your willingness to relocate to Yellowknife, Whitehorse or Iqaluit (including your willingness to cover relocation costs beyond the amount provided by IARP) when deciding if you would like to apply to this position.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.