Administrative/Executive Assistant, various positions in the Northern Ontario region

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

*ONLY APPLICATIONS SUBMITTED ONLINE WILL BE ACCEPTED*

* Applicants are encouraged to apply if they are willing and able to work in, or relocate to or within 40 kms of Kenora, North Bay, Sault Ste. Marie, Sudbury, Thunder Bay or Timmins Ontario*

Answering selection questions may take time. However, your answers to the questions will determine whether you prequalify in the selection process. Candidates are therefore encouraged to allow sufficient time to provide relevant and complete answers.

Applicants who do not provide the information requested in a CLEAR manner may have their application REJECTED. In addition, we will not contact applicants if any information is missing or incomplete.

To be appointed to a position, you must have all the essential qualifications. Other qualifications may be taken into account in the choice of the person appointed.

Work environment

Federal Economic Development Agency for Northern Ontario (FedNor) is the Government of Canada's economic development organization for Northern Ontario. Through its programs and services, and through its financial support of projects that lead to job creation and economic growth,

FedNor works with businesses and community partners to build a stronger Northern Ontario. FedNor focuses on creating a diversified Northern Ontario economy that has strong, competitive and innovative businesses. A position with FedNor allows you to be part of a nimble department that has a broad mandate to work on a variety of economic development activities.

Why Choose FedNor:
• Work with a great team who support each other.
• Be part of a small agency with big heart.
• Meaningful work that makes a difference to the region and country.
• Flexible work arrangements (hybrid environment – mix of working in-person at the office and at home).

Please note: FedNor has offices across Ontario in Sudbury, Sault Ste Marie, North Bay, Thunder Bay, Timmins and Kenora. The successful candidates would work out of one of these offices. The Applicants are responsible to ensure they have a reliable internet connection and access.

Intent of the process

Our organization currently has a variety of needs for administrative positions and the pools of fully or partially qualified candidates that will be created can be used to staff future temporary and indeterminate vacancies and staff positions that are identical or similar at the AS-01, AS-02 and AS-03 group and level within Federal Economic Development Agency for Northern Ontario. The duration and linguistic profiles could vary depending on the positions to be filled.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

Contact information for 2 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
ALL LEVELS
Secondary school diploma or acceptable combination of education, training and/or experience. Diplôme d'études secondaires (DES) ou un agencement acceptable d'études, de formation ou d'expérience.

EXPERIENCE

ALL LEVELS:
- Experience in providing general administrative support.
- Experience and fluency in the use of computer software / technology such as Excel, Word, etc.
- Experience providing client service to clients (internal or external), or the public, via telephone, in writing or in person.

ONLY AS-02 AND AS-03
Experience in the coordination and logistic for projects and/or administrative activities.

AS-03 ONLY
Experience in preparing agendas and writing materials (such as ministerial correspondence, briefing materials, meeting records, summaries, agendas, newsletters or inquiries).

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET QUALIFICATION

EDUCATION
- Postsecondary diploma relevant to the position to be filled (graduation by June 30, 2023)

Degree equivalency

EXPERIENCE
- Experience using correspondence tracking systems.
- Experience in receiving, tracking and coordinating various documents.
- Experience providing administrative services in an executive office.
- Experience providing administrative support services in areas such as finance, human resources, material management, procurement and contracting, and/or general administration
- Experience coordinating meetings or teleconferences.
- Experience in performing data entry.
- Experience in organizing travel schedules and make reservations

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
- English Essential
- Bilingual Imperative BBB/BBB, CBC/CBC

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

ABILITY AND COMPETENCIES

ALL LEVELS
- Ability to organize workload, prioritize and work efficiently while meeting deadlines
- Ability to communicate effectively orally
- Ability to communicate effectively in writing
- Client-Service Orientation
- Working effectively with others
- Demonstrate initiative and be action-oriented
- Judgement
- Detail oriented
- Reliability

The following may be applied / assessed at a later date (may be needed for the job)

OPERATIONNAL REQUIREMENT
- Willingness to occasionally work overtime on short notice.

Conditions of employment

Reliability Status security clearance

Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.