Stream 1: Executive Services Support/Correspondence Officer - Stream 2: Executive Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Intent of the process

A pool of (fully or partially) qualified candidates may be established through this process to staff identical or similar positions at Natural Resources Canada with various tenures (determinate period or indeterminate), various linguistic requirements (imperative and/or non-imperative), language requirements (English Essential, French Essential, English or French Essential and Bilingual) and profile(s) (BBB/BBB, CBC/CBC, CCC/CCC, etc.)), various security requirements, various conditions of employment and for various locations.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
A secondary school diploma or employer-approved alternatives.

The employer-approved alternatives to a secondary school diploma are:
A satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma; or
An acceptable combination of education, training and/or experience.

Degree equivalency

Experience:
Common to both streams:
• Experience in maintaining a records management and document tracking system, such as ccmEnterprise.

Stream 1: Executive Services Support Officer/Correspondence Officer
• Experience reviewing, tracking, analysing and providing key guidance on executive documents

Stream 2: Executive Assistant
• Experience in providing administrative support such as managing a daily schedule, including planning and coordination of meetings.
• Experience prioritizing and delivering support under tight time pressures.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements

Information on language requirements

Abilities:
• Ability to communicate effectively orally
• Ability to communicate effectively in writing

Personal Suitability:
• Effective interpersonal skills
• Thoroughness
• Dependability
• Initiative
• Judgment

The following may be applied / assessed at a later date (may be needed for the job)

Asset Qualifications
• Experience building and maintaining effective relationships with clients
• Experience performing quality assurance checks on executive documents
• Experience working with a document repository such as GCDocs or SharePoint.
• Experience supporting the provision of internal services such as staffing, finance, accommodations, training or procurement.
• Ability to prioritize and coordinate multiple tasks simultaneously under tight deadlines.

ORGANIZATIONAL NEEDS
Natural Resources Canada is committed to establishing and maintaining a representative workforce. This organizational need may be identified as part of the appointment decision. In such cases, qualified candidates who self-declare as members of a visible minority group, Indigenous Peoples, Persons with Disabilities or women (in non-traditional occupations) could be considered in priority.

Operational Requirements
o Adhere to return to office guidance communicated by the Deputy Minister.
o Candidates must be willing and able to work overtime on short notice.

Conditions of employment

Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Please ensure you answer the correct screening questions for the stream(s) to which you are applying.

Reference checks may be sought.

An interview may be administered.

A test may be administered.

A situational exercise may be administered.

Indeterminate employees at the same group and level or equivalent will be considered for deployment. If no deployment is made, applicants from other groups and levels will be considered in the advertised appointment process.

You must provide proof of your education credentials.

Persons are entitled to participate in the appointment process in the official language(s) of their choice.

A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

You must provide proof of your education credentials.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.