Administrative Officer

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

You must meet all essential qualifications in order to be placed into the pool, and the asset qualifications may be a deciding factor in choosing the person to be appointed.

In preparing your application, take the time to demonstrate how you meet all of the essential education and experience qualifications as well any of the asset education and experience that you meet. Provide as much detail and examples as possible. Be specific about initiatives you have worked on; where (occupational title, organization)? When (from, to)? What was your role? What were the tasks involved, actions taken? Clear and concrete examples are defined as descriptions in which you explain in detail the considerations you had, the actions and steps you undertook as well as the final outcome/results, in order to gain the experience you are describing. Lack of concrete examples and details may result in your application being disqualified and you will not be solicited for incomplete or missing information.

Work environment

Works in a fast pace team environment that supports administrative advice and services for financial management, resources planning, utilization. The position delivers all administrative and financial functions within the Regional Director General’s Office (e.g. procurement, human resources, asset and inventory management, facilities, information management, information technology, security, health, travel and safety).

Intent of the process

Staff one (1) immediate English essential vacancy on a determinate (term) basis.

A pool of qualified candidates will also be established through this process to staff identical or similar AS-01 positions within the Regional Director General’s Office, Ontario Region, with various tenures, various linguistic profiles, various security requirements, and various conditions of employment at 4905 Dufferin Street, Toronto ON M3H 5T4.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
A secondary school diploma or employer-approved alternatives (see Note 1).

Note 1: The employer-approved alternatives to a secondary school diploma are:
• A satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma; or
• An acceptable combination of education, training and/or experience.

Degree equivalency

Experience:
EX1: Experience planning, organizing, and providing administrative support services to managers and/or team members.
EX2: Experience providing guidance and recommendations to managers and/or team members in the area(s) of finance* or human resources**.
EX3: Experience researching, analyzing, and verifying information for management.

*”Finance” is understood to mean a combination of activities that can include but are not limited to financial reporting, tracking financial expenditures, invoice payment, or maintaining a salary and/or operations budget.

**”Human resources” is understood to mean a combination of activities that can include but are not limited to employee onboarding, informing hiring managers on the status of hiring, or supporting hiring processes.

Abilities and Skills:
A2: Ability to communicate effectively in writing.*

*Your ability to communicate effectively in writing will be assessed through your screening responses in your application. As such, please provide your screening responses accordingly.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements

Information on language requirements

Abilities and Skills:
A1: Ability to communicate effectively orally.
A3: Ability to prioritize and manage multiple priorities with tight or conflicting deadlines.

Personal Suitability:
PS1: Client service
PS2: Initiative
PS3: Adaptability
PS4: Attention to detail
PS5: Dependability
PS6: Working effectively with others

The following may be applied / assessed at a later date (may be needed for the job)

Asset Qualifications:

AEDU1: Graduation with a degree from a recognized post-secondary institution relevant to the position.

Degree equivalency

Experience:
AEx1: Experience in providing contracting and procurement support services.
AEx2: Experience interpreting and applying Government of Canada guidelines and policies.
AEx3: Experience using Systems Applications and Products (SAP) software.

Operational Requirements:
Ability and willingness to work flexible hours, including overtime.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

1. All applications must be submitted online through the Public Service Resourcing System (PSRS).

2. Your ability to communicate effectively in writing will be assessed through your screening responses in your application. As such, please provide your screening responses accordingly.

3. An interview and reference checks will be conducted as part of the assessment strategy of this selection process.

4. Candidates must meet the minimum pass mark determine for each criteria in order to be found qualified and considered for appointment or to be placed in the pool.

5. Candidates are strongly encouraged to indicate if they meet any of the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed. Meeting one or many of the asset qualifications may be a deciding factor in appointing a particular candidate amongst the qualified candidates. Please note that one, some or all the asset qualifications could be used at any stage of the staffing process.

6. Communication for this process will be sent via email. It is the candidate’s responsibility to ensure accurate contact information is provided and updated as required; Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

7. Environment and Climate Change Canada (ECCC) will use the services of a third-party Human Resources Consultant to administer one or more of the assessments for this position. Your name and email address will be provided to this organization to facilitate the administration of the assessment tool(s). By submitting your application, you are providing ECCC your consent to provide this personal information to the organization for administration purposes only.

8. Applicants are entitled to participate in the staffing process in the official language of their choice and are required to indicate their preferred official language in their application profile.

9. Depending on the number of applicants, ECCC needs and Human Resource plans, volume management strategies such as random selection, application of one (1) or more assets, top-down approach, and/or cut-off scores may be used for the purpose of managing applications/candidates.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.