Management Systems Officer

SELECTION PROCESS CANCELLED

We regret to inform you that this job opportunity has been cancelled.

Good day,

Further to your application in the above-noted selection process, we would like to inform you that this process has been cancelled as there is no longer a staffing need.

We encourage you to keep applying to Transport Canada processes.

Sincerely,


Camille Soulière
Human Resources Administrative Assistant
Transport Canada/ Government of Canada

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

***HOW TO APPLY ***
You will be required to demonstrate how you meet the education and each of the experience criteria
listed in the essential qualifications and any of the applicable asset qualifications on the Statement of
Merit Criteria, for the initial screening, by answering the online screening questions.

Take the time to answer the questions with as much detail and examples as possible. This is your chance to shine, to tell us what you have to offer and why you would be the ideal
candidate.

Be specific about projects you’ve worked on, where (occupational title, organization), when (from, to),
what was your role, fully explain the actions, considerations and steps you completed in order to gain
the experience you are describing. What was the final outcome/result?

Should you indicate in your responses “See my résumé”, “I have 5 years’ experience in the field”, “I
acquired this experience working at XYZ Store”, “I meet this qualification” or similar statements WILL
NOT BE ACCEPTED. Candidates will not be solicited for incomplete or missing information.

ASSET QUALIFICATIONS
***************************
You do not need to answer the screening questions for the assets qualifications.

However, if you meet one or more, you are strongly encouraged to answer asset Qualifications
questions in your online application as they may be used at any stage in the process or be a deciding
factor in choosing the person to be considered for an appointment.

Duties

1. Participates in the development and implementation of the integrated management system (IMS) components in the areas of information management, documentation frameworks, and workflow management, and in the design and development of associated policies, procedures, processes and tools.
2. As a Subject Matter Expert, develops taxonomies, file classification plans, and documentation numbering procedures for effective and efficient management of information in Civil Aviation nationally.
3. Interface with HQ and regional staff to guide document consultation processes, and enable the establishment and consistent application of the IMS.
4. Develops briefing documentation and recommendations linked to short and long-term strategies, directives, guidelines and standards, and writes briefing material to advise, inform, or request approval from management.
5. Contributes as a member of the Management Systems team by providing input into divisional planning and reporting; and collaborates with colleagues to continuously improve the effectiveness of the IMS.

Intent of the process

The results of this process will initially be used to staff one (1) position with a BBB/BBB linguistic profile on an indeterminate basis.

A pool of qualified candidates may be established to staff identical or similar positions with various tenures and various linguistic profiles with Transport Canada.

Positions to be filled: 1

Information you must provide

Your résumé.

Contact information for 2 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
E1: A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience:
EX1: Recent* experience in the development, implementation and/or monitoring of various management systems.
EX2: Experience in the development and/or monitoring of information management policies, procedures and tools.
EX3: Experience working within a records or document management system.

*Recent means experience acquired within the last five (5) years.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

Knowledge:
K1: Knowledge of concepts, theories and practices related to information management.

Competencies:
CO1: Thinking Things Through.
CO2: Working effectively with others.
CO3: Showing initiative and being action-oriented.
CO4: Demonstrating integrity and respect.

Abilities:
A1: Ability to communicate orally and in writing.

The following may be applied / assessed at a later date (may be needed for the job)

Knowledge:
Knowledge of the Civil Aviation Integrated Management System.

Conditions of employment

Reliability Status security clearance

Ability and willingness to work overtime when required.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Depending on the number of applicants, Transport Canada’s needs or HR plans, volume management strategies (for example, random selection, invoking one or more assets, top-down approach) may be used for the purpose of managing applications/candidates.

Reference checks will be sought.
An interview will be administered.
A written examination may be administered.
Candidates must meet the essential qualifications to be appointed to a position.
Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

The hiring organization will accept applications on-line only. All job applications must therefore be submitted through the Government of Canada jobs website. To submit an application on-line, please select the button “Apply Online” below. Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.