Administrative Officer

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

AS-01 /AS-02
Since the qualifications are the same for both job levels, candidates who pass the screening stage will be invited to the combined AS-01 and AS-02 assessments. The pass marks achieved by each candidate will determine the level for which they qualify.

Candidates must demonstrate in the screening questions how they meet the essential qualifications (education AND experiences) and the asset qualifications. Clear examples must be provided by outlining WHERE, WHEN and HOW the degree was obtained or the experience was acquired. It is NOT SUFFICIENT to only state that the qualifications are met or to provide a listing of current or past responsibilities. Failure to clearly demonstrate how you meet the screening criteria may result in the rejection of your application. Candidates will not be solicited for incomplete or missing information.

IMPORTANT - Candidates' ability to follow instructions and demonstrate attention to detail will be assessed throughout this process, failure to comply may result in the rejection of your application.

Work environment

TRANSPORT CANADA: A SMART CAREER MOVE!
Apply today for an opportunity to join Transport Canada. We are looking for dynamic candidates that will help shape and build the Transport Canada of tomorrow. The persons selected will have the opportunity to increase their experience and expertise. We look forward to hearing from you!

Transport Canada employs nearly 6,000 talented and motivated employees working in the Atlantic, Quebec, Ontario, Prairie and Northern, Pacific regions, and at our Ottawa Headquarters. We develop policies and enforces Acts and regulations that support transportation efficiency, safety, security, environmental responsibility, and align with global standards. Our vision is of a safe, secure, green, innovative and integrated transportation system that supports trade and economic growth, a cleaner environment and the well-being of Canada's middle class. Our transportation agenda thrives to adopt new ways of thinking about how we deliver services and oversee the transportation system.

We are an employer that fosters employee well-being, provides an open and respectful workplace, competitive benefits and flexible work schedules that promote work-life balance.

Intent of the process

A pool of qualified candidates for AS-01 positions and a pool of qualified candidates for AS-02 positions will be established and used to staff positions at Transport Canada in the National Capital Region. They may also be used to staff other similar positions of various tenures and/or linguistic profiles within Transport Canada.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

Contact information for 2 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
A secondary school diploma or an acceptable combination of education, training and experience in a field directly related to the duties of the position.

* Acceptable combination is defined as completion of at least two (2) years of secondary school and two years (2) years of experience relevant to the position.

Degree equivalency

EXPERIENCE
• Recent experience* providing general administrative support** services to management and clients.
• Experience using tracking tools or software to assign tasks, follow-up on action items and prepare reports or presentations for management and clients.
• Experience researching and compiling information from multiple sources.
• Experience using Microsoft Office Suite software (MS team, Word, Excel, Outlook and PowerPoint), Share Point, OneDrive.

*Recent is defined as experience acquired within the last three (3) years.

**General Administrative support such as: managing agendas, scheduling, and organizing meetings/teleconferences, preparing and collating meeting file folders/background materials, monitoring and responding to email and telephone messages, procuring office equipment and supplies, maintaining a filing system and other related duties.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
• Bilingual Imperative BBB/BBB
• English Essential
• French Essential

Information on language requirements

COMPETENCIES
• Demonstrating integrity and Respect
• Thinking Things Through (analysis)
• Working effectively with others
• Showing initiative and being action oriented

ABILITIES
• Ability to communicate effectively orally.
• Ability to communicate effectively in writing.
• Ability to manage multiple priorities with tight deadlines.
• Ability to work independently with minimal supervision.
• Ability to review various documents for accuracy.

The following may be applied / assessed at a later date (may be needed for the job)

EDUCATION - ASSET QUALIFICATION
Post-Secondary diploma in a field related to the duties of the position.

Degree equivalency

EXPERIENCE - ASSET QUALIFICATIONS
• Experience working within the Government of Canada (GC).
• Experience providing advice and services to managers as it relates to finance, information management/records management (IM/RM) and data management, human resources, or procurement activities.
• Experience developing documents such as awareness materials, communications, presentations and/or experience documenting procedures.
• Experience in providing group or one-on-one training sessions. (AS-02 only)

* Senior executive is defined as EX01 or equivalent and above.

OPERATIONAL REQUIREMENTS
Willing and able to work overtime on short notice.
Willing to adopt flexible work hours.

Conditions of employment

CONDITIONS OF EMPLOYMENT
• Security Clearance : Reliability

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

• Transport Canada will accept applications on-line only.

• Acknowledgment of receipt of applications will not be sent to applicants.

• Transport Canada will contact candidates once the screening process is completed.

• Communications for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email). THEREFORE, IT IS YOUR RESPONSIBILITY TO VERIFY YOUR E-MAIL AND/OR PSRS ACCOUNT ON A REGULAR BASIS FOR NEW COMMUNICATION REGARDING THIS SELECTION PROCESS.

• A written exam, an interview and a reference check may be used as the assessement methods in this selection process.

• Candidates must meet the essential qualifications to be appointed to a position.

• Candiates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staff.

• Candidates will be required to provide proof of education credentials later in the process.

• Candidates who were educated outside of Canada, must have the certificates and/or diplomas assessed against Canadian education standards. This will enable candidates to provide proof of Canadian equivalency when applying for a job in the public service. The Canadian Information Centre for International Credentials (CICIC) assists persons who wish to obtain an assessment of their educational, professional, and occupational credentials by referring them to the appropriate organizations The CICIC can be contacted through its website at: http://www.cicdi.ca.

• Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

• All job applications must be submitted through the Public Service Resourcing System (PSRS). Following are some of the benefits associated with applying on-line:
- applicants can create a profile and a resume that can be used when applying for other processes without having to recreate a new application each time;
- applicants can verify the status of their applications, at any time;
- for some jobs, applicants will find important information, namely the job questionnaire and a complete statement of merit criteria that are only available when applying on-line.

• To submit an application online, please select the button "Apply Online" below.

• Persons with disabilities preventing them from applying online are asked to contact 1-800-645-5605.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.