Various administrative positions

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Work environment

FJA is part of the Core Public Administration and is not serviced by the Pay Centre. We have our own compensation team. FJA has approximately 70 employees. Our offices are located at 99 Metcalfe Street, in the heart of downtown Ottawa. The area is served by all major bus routes and a light rail station.

Since April 1, 2022, we have decided to adopt a hybrid work model where FJA employees are able to continue to benefit from working remotely up to a maximum of 3 days per week (2 days per week in the office). This hybrid work model may change in the future.

!!!HOW TO APPLY!!!

Respond to Screening Questions.

We strongly encourage you, when providing your answers, to provide concrete examples to illustrate how you meet each criterion identified in the questions. When drafting your responses to the experience qualifications, we encourage you to follow this format:

Please explain how you meet this requirement. Describe where, when, indicating specific work periods and how you obtained the required experience with specific examples. By providing the required information in the suggested format, you will ensure that the assessors are in a position to assess the depth, complexity and scope of your experience.

Asset Qualifications:

You must indicate "NO" if you do not have experience in performing a task listed in the section entitled "Asset Qualifications". Responding “NO” to one or more of these non-essential experience questions will not result in the rejection of your application. If you answer “YES” to a non-essential experience question, you should provide information in the format mentioned above to ensure that the assessors are in a position to assess the depth, complexity, and scope of your experience. This will ensure that you can be considered for a specific appointment where asset qualifications would be used.

Intent of the process

The intent of this process is to staff three positions.

A fully or partially assessed pool may be created and may be used to staff identical or similar positions at the same - or equivalent - group and level, with various linguistic requirements, tenures and security clearances within the Office of the Commissioner for Federal Judicial Affairs Canada

Positions to be filled: 3

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:

A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE:

Experience working in a client service environment.
Experience in performing administrative activities** in a work environment.

**Administrative activities are defined as, but not limited to: preparing various types of documents, responding to inquiries and providing necessary information, paying invoices, managing a generic email box, performing data entry, maintaining a filing system, creating letters from templates, sending and receiving correspondence, and various other office duties.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
BBB/BBB Imperative
CBC/CBC Imperative

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

ABILITIES:

Ability to organize work and establish priorities in order to meet deadlines.
Ability to communicate orally.
Ability to communicate in writing.

PERSONAL SUITABILITY:

Work effectively with others
Dependability
Attention to detail
Client Service Orientation
Discretion

The following may be applied / assessed at a later date (may be needed for the job)

ASSETS QUALIFICATIONS:

EXPERIENCE:

-Experience in providing compensation or human resources support services.
-Experience entering data into an integrated financial system such as SAP or a corporate financial system (i.e. SIGMA, Freebalance, SAGE, etc).
-Experience in verifying and processing invoices, claims or various types of payments.
-Experience in reviewing contracts and agreement documents.
-Experience in the use of computer systems used in the area of pay and benefits in the federal public service (for example: PeopleSoft, Regional Pay System (RPS), Phoenix, OR other).
-Experience working in a quasi-judicial or legal environment (Tribunal, Court, Commission, Board, Law firm)
-Experience in the use of CCM Mercury (electronic correspondence management system)
-Experience in maintaining a database and preparing reports.

KNOWLEDGE:

-Knowledge of the Directive on Travel and the Directive on Payments.
-Knowledge of sections 32, 33 and 34 of the Financial Administration Act.

ABILITY:

Ability to analyze and solve problems.

ORGANIZATIONAL NEEDS

Employment Equity may be used to address demonstrated under-representation of designated groups (Women, Visible Minorities, Persons with disabilities and persons of Aboriginal descent).

Conditions of employment

Reliability and Secret positions

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Acknowledgment of receipt of applications will NOT be sent.

The selection committee reserves all rights to use any methods that they deem appropriate in order to evaluate the candidates (written examination, interview, reference check, performance agreement, etc.).

The screening questions and résumé may be used to evaluate the ability to communicate effectively in writing.

Please ensure that your Personal Record Identifier (PRI) is included in your application (if available).

Proof of your education credentials will be required at a later date. Candidates with foreign education credentials are required to provide proof of Canadian equivalency. Any applicable fees are the responsibility of the candidate.

Merit criteria may be assessed throughout the entire process.

Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed. Meeting one or many of the other qualifications may be a deciding factor in appointing a particular candidate amongst the qualified candidates. Please note that one, some or all of the asset qualifications could be used at any stage of the staffing process.

Further assessment may be conducted on the experience provided depending on the position to fill.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

All information obtained throughout the selection process, from the time of application to close of process, may be used to evaluate the candidates.

It is important to note that in order to manage the volume of applications, the selection committee may at any time decide to use various strategies such as the application of one or more assets, the top-down selection or other strategies.

Please note that achieving a pass mark on any of the assessment used does not mean you will move forward in the selection process. Management may decide to use a cut-off mark that is higher than the pass mark on any evaluation used throughout the process.

For this selection process, our intention is to communicate with the candidates by email. Candidates who apply to this selection process must include in their application a valid email address and make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email).

Travel and relocation costs associated with this selection process will not be reimbursed.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.