Council Secretary

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

We want you to succeed! Our objective is to identify qualified candidates by fairly assessing their abilities. Assessment accommodations are intended to remove obstacles without altering the criteria being assessed so that all candidates can showcase their capabilities.

Please help us meet our commitment of providing an inclusive and barrier-free environment by letting us know if you require assessment accommodations, including assistance with the application process. Additional information on the assessment format(s) (for example: exam, interview) will be provided at each assessment stage.

Farm Products Council of Canada is proud to celebrate our achievement in creating a diverse, respectful, and positive workplace where all employees are valued and recognized for their unique qualities, ideas, voices and perspectives. We are dedicated to building and promoting a diverse, equitable and inclusive workforce, representative of all Canadians regardless of race, ethnicity, colour, religion, sex, age, disability, sexual orientation, gender identity or expression, socio-economic background or lived experience. By embracing diversity and inclusion, our department ensures broader discussions, better decisions, and a more positive workplace.

We welcome all candidates, including Indigenous Peoples, Black, other racialized groups, persons with disabilities and members of the LGBTQ2+ community to apply and strongly encourage candidates to self-declare if they belong to an Employment Equity designated group (i.e. Indigenous (Aboriginal*) Peoples, Persons with Disabilities, Women or Visible Minorities - Black people and other racialized groups).

*The term “Aboriginal” is used within this job advertisement as it relates to the Employment Equity Act and other legislative frameworks. The term “Indigenous” is used where possible, in alignment with the United Nations Declaration on the Rights of Indigenous Peoples.

Duties

Provides business support to the Chairperson, Council members and Council staff, and serves as Executive Assistant to the Chairperson.
Coordinates and manages agendas, schedules, travel and itineraries.
Plans, coordinates and directs meetings and events.
Manages and controls documentation and records for meetings and events.

Work environment

Our team has been working remotely since March 2020 and has recently resumed some in-person meetings and collaborative work. In office presence will be required for in-person meetings (approximately one to two days per month), such as, Council meetings, Complaint hearings and other formal and informal meetings. In office presence is preferred and encouraged for collaborative work with colleagues (approximately one to two days per week). Independent work can continue to be carried out from a home office.

Our office is located in a small standalone building on the Central Experimental Farm, a truly unique work environment in a quiet location. Very cost effective parking is available for all employees.

We are committed to diversity and inclusion. We avail ourselves of several AAFC networks dedicated to ensuring that the department continues to grow as an inclusive, accessible, respectful and diverse workplace. All employees are encouraged and welcomed to join the networks and participate in their activities and events.

• The Gender and Sexual Diversity Inclusiveness Network
• The Indigenous Network Circle
• The Managers' Community
• The Persons with Disabilities Network
• The Student Panel of Representatives for Orientation, Unity and Training
• The Visible Minorities Network
• The Women in Science, Technology, Engineering and Mathematics Network
• The Young Professional's Network

Intent of the process

The immediate need is to staff one position on an indeterminate basis.

A pool of qualified and partially qualified candidates may be established, which could be used to staff similar positions with various tenures, linguistic requirements, and security requirements.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
Successful completion of secondary school or an acceptable combination of education training and/or experience.

If you were educated outside of Canada, you must have your certificates and/or diplomas assessed against Canadian education standards. Click on the link below to contact the Canadian Information Centre for International Credentials (CICIC).

Degree equivalency

EXPERIENCE
Significant* experience in providing client service (broadly defined and could be internal or external).
Significant* experience supporting executives, senior office holders, Boards of Directors, or similar.

* Significant experience is defined as the depth and breadth of experience normally acquired in providing this type of service over a two (2) year consecutive period.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (CBC/CBC)

Information on language requirements

KNOWLEDGE
Knowledge of Robert’s rules of order.

COMPETENCIES
Demonstrating Integrity and Respect
Thinking Things Through
Working Effectively with Others
Showing Initiative and Being Action Oriented

ABILITIES
Ability to communicate effectively in writing.
Ability to communicate effectively orally.
Ability to supervise staff effectively.
Ability to prepare documents such as: agendas, correspondence, procedural direction or meeting minutes, etc.
Ability to interpret and apply the Treasury Board Secretariat Directive on Travel, Hospitality, Conference and Event Expenditures, and the National Joint Council Travel Directive.
Ability to manage meetings, be it online, in person, or in a hybrid setting, i.e. facilitate the flow and functioning of meetings, which can include the following:
- managing operational logistics (such as: meals, guests, presentations, interpreters, motions, votes, minutes); and,
- mastering collaboration tools like Zoom, Teams and Slido and their functions, such as breakout rooms, polls, whiteboard, etc.

The following may be applied / assessed at a later date (may be needed for the job)

The Farm Products Council of Canada recognizes that the diversity of its employee population contributes to its strength and integrity. We are committed to achieving employment equity and developing a highly capable workforce that is representative of Canadian Society. We encourage women (especially in non-traditional occupations), Indigenous peoples (Aboriginal peoples), persons with disabilities, and members of visible minority groups to apply and declare themselves as part of one or more of the Employment Equity groups as selection may be limited to candidates belonging to one or more of the groups.

Information on employment equity

Ability and willingness to work overtime and flexible hours on short notice.

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Persons with disabilities preventing them from applying on-line are asked to contact the email referenced below under "Contact Information".

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.