Hearings Coordinator (Anticipatory)

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

1. Applicants who apply to this selection process must include in their application a valid e-mail address and make sure this address is functional at all times and accepts messages from unknown users.

2. You will be required to show how you demonstrate the essential qualifications (i.e. Education, Experience, Abilities and Personal Suitability) for the initial screening by answering online screening questions. It is NOT sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Rather you must clearly demonstrate HOW, WHEN, and WHERE the qualification was met through substantiation by examples. Information on your described skills, experience, etc. provided in the screening questions should be supported by your resume. Failure to provide the above information in the format required may result in your application being rejected from the process.

3. If you do not fully complete the screening questions as instructed, you may be screened out.

4. Asset qualifications may be applied in this selection process.

5. Please identify clearly your substantive group and level and your employment status on your resume and/or application form.

6. The answers you provide in your submission may also serve to assess your ability to communicate effectively in writing.

Duties

What responsibilities will you take on?

As a Hearings Coordinator, you will report to the Director, Court Operations of the Tax Court of Canada. The key activities and responsibilities of the position are:

Provide registry services to the Court, litigants and the public
Provide client service such as litigation support, appeal scheduling and compliance services for informal and general procedure appeals and applications before the Tax Court of Canada;
Provide guidance and support on procedural and administrative requirements to the general public, professionals, lawyers and the Justices of the Tax Court of Canada;
Manage the scheduling and adjournments of appeals and applications before the Tax Court of Canada;
Manage the scheduling of telephone conference calls and virtual hearings
Make arrangements and recommendations for interpreters and other required accommodations for Court hearings
Using a Bring Forward “BF” system, ensure deadlines are met and necessary action is taken to comply with the applicable Acts and Rules Verify, process and file Court documents
Provide verbal responses and develop written responses to enquiries regarding general and specific appeal cases before the Tax Court of Canada.

Intent of the process

A pool of pre-qualified or fully qualified candidates may be created to staff similar or identical positions with various tenure, various linguistic profiles and security requirements within the Courts Administration Service.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Successful completion of two (2) years post-secondary* education OR an acceptable combination of education, training or experience related to the position**.

Definitions:
* Post-secondary education means years of education following high school graduation (grade 12 or Secondary V).
** Acceptable combination of education, training or experience related to the position is defined as a high school graduation (grade 12 or Secondary V) and two (2) years of work experience in a legal and/or office environment.

Degree equivalency

Recent* and significant** experience writing correspondence and summaries.

Recent* and significant** experience in interpreting, analyzing and/or applying procedures, guidelines, policies, regulations, legislation, rules or directives.

Definition:
*Recent is defined as within the last 5 years.
** Significant experience is defined as the breadth and depth of experience normally associated with having performed a broad range of complex activities related to this task for 12 consecutive months.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Graduation with a degree, diploma or certificate from a recognized post-secondary institution with acceptable specialization relevant to the position (Law, Public or Business Administration or in any other field relevant to the work to be performed).

Degree equivalency

Experience in liaising with internal and external stakeholders.

Experience working in a legal environment such as a Board, Commission, Tribunal, Court (Federal, Provincial or Municipal), law firm or equivalent.

Experience working as a Hearings Coordinator, Registry Officer, or similar position in a Federal Board, Commission, Tribunal or Court (Federal, Provincial or Municipal).

Experience working in the Tax Court of Canada Registry.

Experience working at the Courts Administration Service.

Experience using a Bring Forward “BF” system.

Experience managing an inventory.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
(English Essential, BBB/BBB, CBC/CBC)

Information on language requirements

Ability to plan, organize and prioritize a workload in order to meet deadlines.
Ability to analyze, evaluate and make recommendations.
Ability to communicate effectively verbally.
Ability to communicate effectively in writing.

Client service oriented
Attention to detail
Resourcefulness
Initiative
Reliability

The following may be applied / assessed at a later date (may be needed for the job)

Ability to work between the hours of 8:30 a.m. to 4:30 p.m.
Willingness and ability to work overtime, often on short notice.
Willingness and ability to work onsite.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.