CASUAL OPPORTUNITIES - Administrative positions (AS-01/AS-02)

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When submitting your application, you MUST CLEARLY DEMONSTRATE with specific examples how you meet the qualifications required. You will need to specify the exact period (month/year to month/year) and to provide sufficient information to allow the selection committee to assess the depth and breadth of experience in terms of education and experience criteria sought. It is NOT SUFFICIENT to only state that you possess the experience or to only provide a listing of current or past responsibilities

Duties

Provide administrative support to a Director or Director General, including but not limited to:

• Providing support in day-to-day operations (ex. managing inbox, calendar etc.)
• Planning and coordinating meetings and events, including with external stakeholders
• Preparation of all required meeting materials
• Coordinating domestic and international travel
• Providing support on financial and human resource files

Intent of the process

This staffing process is for casual employment. Casual workers are hired for specified periods that may not exceed 90 working days in one calendar year, in a department or in an agency to which the Public Service Commission (PSC) has exclusive authority to make appointments.

The period of casual employment may be for one or more than one term, but is not to exceed 90 working days in a department or agency in a calendar year.

We are looking for dynamic and dependable individuals for casual administrative opportunities.

The immediate casual need is for a bilingual (BBB/BBB) Executive Assistant (AS-02). Please note that there will be a requirement to work from the office 3 days/week (200 Sacré-Coeur Blvd., Gatineau, QC).

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
Secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE

Experience in providing administrative support.
Experience in preparing agendas, arranging meetings, teleconferences and videoconferences.
Experience in making travel arrangements and processing travel claims.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual - imperative BBB/BBB
English essential

Information on language requirements

The following may be applied / assessed at a later date (may be needed for the job)

EXPERIENCE

Experience in providing executive and administrative services to an executive (Director level or higher), including schedule, meeting and inbox management
Experience in providing financial and human resources support to an executive (Director level or higher)
Experience arranging travel and processing travel claims via the Shared Travel Services Portal (Hogg Robinson Groupe (HRG) system)
Experience compiling information and preparing various correspondence and reports for senior management (Director level or higher)

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities

Information on employment equity

OPERATIONAL REQUIREMENTS

Willing and able to work overtime, with short or no notice.

Conditions of employment

Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Once the poster is closed, management will review the answers to the screening questions and the CVs.

Only the retained candidates will be invited for interviews.

Reference checks may be sought.

You must provide proof of your education credentials. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.