LAC is hiring! Entry-level positions are available in ATIP

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

The majority of positions are located in Gatineau and require an on-site presence. Some positions may be located in Winnipeg. Some other positions may provide flexibility by offering employees the opportunity to work remotely (virtually) from anywhere in Canada. Therefore, interested candidates are encouraged to apply, regardless of where they live or work.

Duties

Are you looking to take on new challenges and join a dynamic team? This position is for you! Here is a little about our opportunities:

CLERK, ATIP (CR-04):
- Provides information to internal and external clients;
- Receives, revises and processes requests under the Access to Information Act (ATIA) and Privacy Act; and
- Provides clerical support services for the Access to Information and Privacy (ATIP) Operations for Library and Archives Canada (LAC).

JUNIOR OFFICER, ATIP (PM-01):
- Provides information and guidance to internal and external clients;
- Processes requests under the Access to Information Act (ATIA) and Privacy Act and receives complaints; and
- Provides services for the Access to Information and Privacy (ATIP) Operations for LAC.

JUNIOR ANALYST, ATIP (PM-02):
- Analyzes and make recommendations on records under the control of Library and Archives Canada (LAC);
- Processes requests under the Access to Information Act (ATIA) and Privacy Act; and
- Provides services for the Access to Information and Privacy (ATIP) Operations for LAC.

Work environment

Library and Archives Canada is a medium-sized organization totaling approximately 900 employees. In early 2022, the Office of the Information Commissioner released a report recommending that LAC examine our processes and ensure funding is in place to support the Access to Information and Privacy (ATIP) Office. As a result, LAC is undertaking a major staffing initiative with the goal of modernizing our processes and reducing our backlog by resolving specific challenges unique to our organization. To do that, we need YOU!

LAC is the official home of the archival record of the Government of Canada (GC) and its institutions, of the personnel records of former Canadian Armed Forces Members and former Public Servants, and private archival donations of records from individuals and organizations of national significance. Given the importance of these records we are often called upon to contribute to various projects of political and public impact. Recent examples include supporting the GC response to the LGBT Purge class action, providing records to claimants for the Federal Indian Day Schools class action, and providing records to supporting land claims.

Library and Archives Canada offers a number of advantages:
• Work/life balance is essential;
• Opportunities for advancement are available;
• A variety of hybrid remote and entirely working from the office positions are available;
• Equity, diversity and inclusion are always a priority;
• LAC supports a trauma informed approach to its ATIP function, with care and situational awareness as core values when responding to requesters that could potentially be experiencing traumatic emotions based on the context of their request (i.e. class actions such as the LGBT Purge, Indian Day Schools, as well as support to Veterans who need access to their records for programs) and LAC supports its employees by providing trauma training;
• We have our own compensation service and compensation advisors are available on site;
• We offer language training available to all employees;
• Our offices located at 550 de la Cité Boulevard in Gatineau (Gatineau sector) are near: Parc O bus, the Maison de la Culture, the Gatineau Sports Center and near bike paths. Our office in Winnipeg is located at 1700 Inkster Blvd. There is free parking on site and it can be reached by city bus.

Join a motivated team by submitting your application! We look forward to considering your candidacy for our opportunities.

Intent of the process

The intent of this process is to staff approximately 30 positions. The majority of appointments will be on a term basis for a period up-to two years, but the process may also be used to staff indeterminate positions.

A pool of partially or fully qualified candidates may be established and may be used to staff identical or similar positions within Library and Archives Canada across Canada with various tenures, language requirements, operational requirements and/or conditions of employment, which may vary according to the position to be staffed.

Positions to be filled: 30

Information you must provide

Your résumé.

A response to a text question addressing the following:

• An online written exam (text question) will be used to assess the following essential competencies:
  - Interpersonal Relationships;
  - Demonstrating integrity and respect;
  - Writing skills.
  
  If you do not respond to this question and meet these essential competencies listed above, your application will be eliminated from consideration.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION FOR CR-04 POSITIONS:
Successful completion of two years of secondary school or an acceptable combination of education, training and/or experience.

EDUCATION FOR PM-01 AND PM-02:
Secondary school diploma or acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE FOR CR-04, PM-01 AND PM-02 POSITIONS:
Experience in using multiple computer systems to complete tasks, such as, but not limited to, Outlook, Excel, PowerPoint, Word, tracking systems, administrative systems, support systems, transaction systems, information management systems.

EXPERIENCE FOR PM-02 POSITIONS ONLY:
Experience in analyzing documents and researching information.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
- English or French Essential
- English Essential
- Bilingual Imperative (BBB/BBB)

Information on language requirements

COMPETENCIES FOR CR-04, PM-01 AND PM-02 POSITIONS:
- Verbal Communication
- Writing Skills
- Attention to detail and commitment to quality
- Reliability
- Interpersonal Relationships
- Demonstrating integrity and respect

COMPETENCIES FOR PM-01 AND PM-02 POSITIONS:
- Analytical thinking
- Showing initiative and being action-oriented

ABILITY FOR PM-01 AND PM-02 POSITIONS:
- Ability to work under pressure

ABILITY FOR PM-02 POSITIONS ONLY:
- Ability to plan and organize own work

The following may be applied / assessed at a later date (may be needed for the job)

ASSET EDUCATION FOR CR-04, PM-01 AND PM-02 POSITIONS:
- A college or university level program or courses dealing with information management, access to information or privacy, legal services and research into documents or paralegal services, archival studies, or other relevant programs or courses.
- A college diploma from a recognized post-secondary institution.
- A degree from a recognized post-secondary institution.
- A Master’s degree from a recognized post-secondary institution

Degree equivalency

ASSET EXPERIENCE FOR CR-04, PM-01 AND PM-02 POSITIONS:
- Experience working in an information management environment or a cultural environment such as museums, libraries and/or archives.
- Experience in delivering services directly to the public*.
*The term "public" is defined as members of the general population, which exclude internal clients and colleagues.

ASSET EXPERIENCE FOR CR-04 POSITIONS ONLY:
- Experience in providing administrative support such as running reports, scanning and indexing records, shredding documents, printing and preparing email templates.

ASSET EXPERIENCE FOR PM-01 AND PM-02 POSITIONS:
- Experience in the interpretation and application of the Access to Information Act and Privacy Act, their provincial equivalents or equivalents in other nations.
- Experience working with Access to Information and Privacy (ATIP) software or case management systems.
- Experience in analyzing, researching and/or reviewing information found in records.

ASSET EXPERIENCE FOR PM-02 POSITIONS ONLY:
- Experience responding to ATIP requests.

ORGANIZATIONAL NEEDS:
LAC’s Employment Equity Plan includes objectives for correcting the under-representation of designated groups under the Employment Equity Act (visible minorities, Aboriginal peoples, persons with a disability and women) within certain occupational groups. In the context of this selection process, employment equity may be used as an organizational need to fill one or more positions by a qualified person who is a member of a designated group. Accordingly, if you are a member of one of these designated groups and you wish to be considered for placement using the employment equity criterion, you must ensure you self-identify for this purpose at the time of application.

OPERATIONAL REQUIREMENTS FOR ALL POSITIONS:
- Willingness and ability to work from the office.
- Willingness to work overtime on short notice.

Conditions of employment

- Security Clearance: Various (Reliability, Secret, or Top Secret)
- For CR-04 position: Willing and able to safely lift and carry boxes weighing up to 20 kg.

Candidates must meet the Condition of Employment before being appointed and maintain the condition throughout their employment in the position.

Other operational requirements or conditions of employment may be required for some positions. These requirements or conditions will be communicated to the candidates considered for that specific appointment.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

HOW TO APPLY :
- Click on "Apply Online."
- Ensure that your personal information is complete and accurate.
- Answer the screening and text questions honestly and thoroughly. Be sure to read the provided definitions and/or instructions before responding.
- Upload the latest version of your resume.

For tips on how to apply, check out this video:
🎥 http://www.youtube.com/watch?v=0GW7P3g9hhIl

Candidates must clearly demonstrate in the screening questionnaire how they meet the education and experience criteria listed as essential and asset qualifications on the statement of merit criteria. If you do not clearly demonstrate in the questionnaire how you meet the essential education and experience requirements, your application may be rejected. In addition, if you do not clearly demonstrate how you meet the asset requirements, you may be eliminated from consideration if assets are used as selection criteria.

It is also important to respond to the text question as this question will be used to assess the essential competencies “Interpersonal Relationships”, “Demonstrating integrity and respect” and “Writing skills”. If you do not respond to this question, your application will be eliminated from consideration.

In addition to the screening and text questions, interviews and reference check may be conducted. Interviews may be conducted using a specialized third-party service provider, to administer some assessments.

Our intention is to communicate with the candidates by email. Candidates who apply to this selection process must include in their application a valid email address and make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email). If you do not respond to our communications, we will interpret this as your withdrawal from the process.

You must provide proof of your education credentials later in the process. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at: http://www.cicic.ca.

Asset qualifications may be invoked based on the needs and/or for volume-management purposes.

Persons are entitled to participate in the appointment process in the official language of their choice.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.