Human Resources Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Duties

As a Human Resources (HR) Assistant with Fisheries and Oceans Canada, you will work a in a fast-paced environment alongside other HR Professionals. You will be responsible for the coordination of a variety of staffing activities including, but not limited to, the development of job advertisements for internal and external processes, the coordination and scheduling of assessments such as exams and interviews, ongoing communication with candidates, development of employment offers and administrative management of staffing files.

The HR team embraces agile innovative methods. Therefore, we are looking for people who embrace change and actively look for opportunities to learn and develop professionally and personally. We value people who actively contribute and participate in process improvements and new approaches. Because we explore technology and tools to help us become more effective in our roles to meet the needs of our clients, we are looking for people who are comfortable with technology and have the initiative to learn new ways of doing things.

Work environment

Only candidates willing to work in office locations where the vacancies exist or may exist (Dartmouth, Nova Scotia or Moncton, New Brunswick) will be considered as specific vacancies arise.

DFO offers a hybrid work arrangement with the flexibility to work from home (part-time) in addition to the requirement to work from our DFO facilities.

At DFO, we are committed to creating and maintaining a psychological healthy and safe workplace. As an HR Assistant, you will contribute to the workplace by communicating ideas, views and concerns respectfully and recognize the contributions and celebrate the successes of others.

Intent of the process

We are creating a pool of fully (or partially) assessed candidates which will be used to staff vacancies within Fisheries and Oceans Canada in Dartmouth, Nova Scotia and Moncton, New Brunswick.

There are currently vacancies in Dartmouth, NS and Moncton, New Brunswick which will be filled initially on a temporary basis (term).

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
► Successful completion of secondary (high) school

Degree equivalency

EXPERIENCE
► Experience in providing general* administrative support services to clients**
► Experience in the use of Microsoft Office applications including Outlook, Excel, and Word
► Experience reviewing information or documentation for completeness and accuracy

*General administrative support services refers to activities that support the day-to-day operations of an organization. This typically includes (but is not limited to) managing and distributing information within the office, drafting internal and/or external communication, entering and tracking information in databases, responding to verbal and written enquiries, organization and management of meeting logistics, electronic information management, etc.
**Clients may include: management, employees, general public, stakeholders etc.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English Essential for MOST positions in Nova Scotia
Bilingual Imperative for ALL positions in New Brunswick

Information on language requirements

CORE COMPETENCIES
► Demonstrating integrity and respect
► Thinking things through
► Working effectively with others
► Showing initiative and being action-oriented

ABILITIES
► Ability to use Microsoft Office (Outlook, Excel and Word)
► Ability to read, understand and apply instructions
► Ability to identify errors (attention to detail)
► Ability to communicate effectively orally
► Ability to communicate effectively in writing

The following may be applied / assessed at a later date (may be needed for the job)

► Successful completion of a post-secondary diploma in Office Administration or a similar program of study
► Degree or Diploma from a recognized post-secondary institution with a focus in Human Resources
► Experience using a Human Resource Management System (HRMS) such as MyGCHR, beyond self-service.
► Experience working in a Human Resources environment, specifically in staffing/recruitment
► Experience using Mail Merge in MS Word
► Experience using MS Excel at an advanced level*
*An advanced level of experience may include: Converting a .TXT or .CSV file into MS Excel, using relative and absolute cell references, creating pivot tables, and using formulas such as ‘VLOOKUP’, ‘IF’ and ‘SUM’

ORGANIZATIONAL NEEDS
In support of achieving a diversified workforce, consideration may be given to candidates’ self-identifying as belonging to one of the following Employment Equity groups: Aboriginal peoples, Persons with a Disability, Visible Minorities, and Women.

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

EMPLOYMENT EQUITY
Employment Equity contributes to a strong and sustainable Public Service by ensuring that the workforce reflects the rich diversity of Canada's population. At DFO, we see the value that a representative workforce brings to our organization. We celebrate the richness of the people that contribute to this organization’s workforce. A workforce where the diversity of thought, culture, ethnicity, age, gender orientation and experiences are considered as invaluable assets. Together, we can meet new challenges, fuel innovation through diversity, help create prosperity and make a positive impact in the workplace and the people we serve.

COMMUNICATION
Communication for this process will be sent to your GC Jobs account and to your e-mail. You must check your e-mail account frequently as there may be a deadline for responses. It is your responsibility to ensure accurate contact information is provided and updated as required. Please ensure your e-mail address accepts email from unknown users (some email systems block these types of email). Please note that we will consider that you are not interested in participating in this selection process should you not respond to our communication.

When communicating with us during any stage of this process, please indicate the selection process number (22-DFO-MAR-EA-HRCS-558377) in the subject field of your email.

Please note that your overall conduct and communications, including email correspondence, throughout the entire process may be used in the assessment of qualifications.

ASSESSMENT
Candidates must meet all of the essential qualifications prior to being appointed to a position.
You will be asked to provide proof (original documentation will be required) of your education credentials. If you were educated outside of Canada, you must have your certificates and/or diplomas assessed against Canadian education standards. For more information please click on “Degree Equivalency” in the Education section above.

Please note that achieving the pass mark on any of the assessments used does not necessarily mean you will move forward in the selection process. Management may decide to use a score that is higher than the pass mark on any of the evaluations used throughout the selection process. Management may also decide to use top-down or random selection at any stage of the process, or to invoke an asset(s) at any point of the process.

DFO recognizes and values the important contribution volunteer work offers in developing employees' experience, skills, etc., as well as enriching our organization and communities. Throughout this selection process, you are encouraged to demonstrate how any relevant volunteer work (e.g., working on committees, union activities, employee networks, community work, etc.) has contributed to the development of your experience, skills, personal suitability, etc., as they relate to this position.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.