Executive Assistant

Important messages

The Federal Public Service is stronger and most effective when we reflect the diversity of the Canadian population we serve. PPSC is dedicated to building and promoting a diverse, equitable and inclusive workforce, representative of Canadian society where everyone feels they belong. All candidates in the area of selection who believe they are qualified are encouraged to apply, including Black, other racialized and Indigenous peoples, women, persons with disabilities and persons of the 2SLGBTQIA+ community.

Set yourself up for success! As the objective of this process is to assess qualifications needed for the position(s) to be staffed, let us know if you have a functional limitation or disability, which may affect your participation. For example, you may contact us if you need assistance in completing and submitting your application. Should you proceed to a future assessment stage, such as an exam or interview, we will send you an e-mail with additional information and you can determine if you may require an accommodation at that time (such as a different test format, an adaptive technology, or additional time). Assessment accommodations are designed to remove the obstacles without altering the criteria being assessed so that candidates with functional limitations can fully demonstrate their abilities.

If you require an accommodation during any phase of this assessment process, please use the Contact information below to request accommodation. All information received in relation to your accommodation will be kept confidential and your right to privacy will be protected.

If you are unable to submit your application before the closing date, please do not hesitate to contact Miguel Lozada Rubiano by email at .

Work environment

The PPSC is a federal government department responsible for the prosecution of criminal offenses under federal jurisdiction. Our organization consists of approximately 1,000 employees in 11 regional offices with the PPSC Headquarters in the National Capital Region. The PPSC handles the prosecution of all Criminal Code offences in the territories as well as offences under all other federal legislation, such as the Controlled Drugs and Substances Act, the Youth Criminal Justice Act, and the Fisheries Act. Most Canadians still do not think of us when they think of drug prosecutions, environmental protection or food safety, or prosecutions related to violence against family members in Canada’s North.

The Halifax office is the largest of three offices in the Atlantic Region and is located in downtown Halifax in Scotia Square’s Duke Tower, with parking, restaurants and other available amenities. The core responsibility of the position will be providing support to the Chief Federal Prosecutor and Deputy Chief Federal Prosecutor in managing regional operations.

Intent of the process

The immediate need is to fill one (1) position on an indeterminate basis.

However, a list of qualified and/or partially qualified candidates could be established from this process to fill future vacancies in the Atlantic Regional Office with varying durations of employment.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
• Secondary school diploma or an acceptable combination of education, training, and/or experience.

Degree equivalency

EXPERIENCE:
• Experience providing administrative support services.
• Experience planning and coordinating logistics for meetings, travel and/or events.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET EDUCATION:
• Successful completion of two years of a post-secondary program with specialization in business administration or another field relevant to the position.

Degree equivalency

ASSET EXPERIENCE:
• Experience providing administrative support services to an executive or manager.
• Significant* experience providing administrative support services to an executive or manager.
• Experience working in a legal environment.
• Experience taking accurate and complete meeting minutes.
• Experience working with iCase.
• Experience with the placement of contracts in the federal public service.
• Experience as an Acquisitions Card Holder.
• Experience using the Government of Canada Online Travel Booking Tool.
• Experience using SAP (Integrated Finance and Material System).

*Significant is defined as depth and breadth of experience normally associated with the performance of those duties gained over a period of two years.

ORGANIZATIONAL NEEDS:
• The organization is committed to establishing and maintaining a representative workforce. Qualified applicants who self-declare as members of a visible minority group, Indigenous peoples, persons with disabilities, and/or women may be selected for appointment to fulfill organizational needs.

OPERATIONAL REQUIREMENTS:
• Willingness and ability to work overtime occasionally.
• Willingness and ability to travel occasionally.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (CBC/CBC)

Information on language requirements

KNOWLEDGE:
• Basic knowledge of the Financial Administration Act principles.

COMPETENCIES:
• Thinking Things Through
• Showing Initiative and Being Action-Oriented
• Working Effectively with Others
• Demonstrating Integrity and Respect
• Attention to Detail
• Oral Communication
• Written Communication

ABILITY:
• Ability to interpret and apply directives and procedures.

The following may be applied / assessed at a later date (may be needed for the job)

ASSET KNOWLEDGE:
• Knowledge of the Public Prosecution Service of Canada’s role.

Conditions of employment

• Security Clearance: Enhanced Reliability + Secret

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.