Bring Your Administrative Talents to Transport Canada!

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

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INSTRUCTIONS
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You must submit a complete application, consisting of a résumé as well as responses to screening questions which clearly demonstrate how you meet the education and experience factors listed under the essential qualifications, as well as any of the asset qualifications that may apply.

For each experience criterion, please provide concrete examples including the following information:
1. Name of the department or organization where the experience was acquired;
2. Title of the position occupied and duration (including dates) for which you exercised the functions;
3. Specific details of tasks, projects, or accomplishments demonstrating how the experience was acquired.

++ Please note that the screening questions may be used to assess written communication.++
The screening questions will be used as the primary tool in the screening process and the résumé will be used to substantiate the information provided. Applications that do not clearly demonstrate how the screening criteria are met will be eliminated from consideration.

Duties

The main duties of the position are:
o Completing travel authorities, travel arrangements and travel expense claims for Branch employees
o Tracking expenditures and keeping budget sheets up to date
o Providing administrative assistant support to branch employees

Work environment

The advertised position is located at 159 Cleopatra Drive in Nepean, ON where the candidate would be required to work from the office up to 2 days a week, with additional days depending on operation needs, under a flexible telework arrangement.

Intent of the process

This selection process will be used to initially staff 1 position at the Bilingual Imperative BBB/BBB level, and to create a pool of qualified candidates to staff positions in the future with various linguistic requirements (Bilingual Imperative BBB/BBB and English Essential) and tenures (term and indeterminate) at Transport Canada.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

A response to a text question addressing the following:

• Are you willing and able to work at 159 Cleopatra Drive in Nepean, Ontario 2 days a week, with additional days depending on operation needs, under a flexible telework arrangement?

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education

Successful completion of two years of secondary school or employer-approved alternatives:
- A satisfactory score on the Public Service Commission test approved as an alternative to two years of secondary school; or
- An acceptable combination of education, training and/or experience.

Degree equivalency

Experience

EX1: At least one (1) year of experience providing administrative support services* in an office setting.
EX2: Experience in providing client services.
EX3: Significant* experience using Microsoft Excel.

* Administrative support services is defined as, but not limited to: managing agendas, scheduling and organizing meetings/teleconferences, preparing and collating meeting file folders and background materials, procuring office equipment and supplies, maintaining a filing system, data entry, booking travel arrangements, minutes taking, and other related duties.
*Significant: Candidate has performed activities related to this task in a wide variety of situations.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET QUALIFICATIONS

Experience

AEX1: Experience in performing financial related tasks such as budget tracking or forecasting, acquisition card reconciliation or petty cash or managing financial documents.
AEX2: Experience arranging work related travel or processing of traveling expense claims.
AEX3: Experience using electronic document management systems.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

Abilities

A1: Ability to communicate effectively orally.
A2: Ability to communicate effectively in writing.
A3: Ability to set priorities, meet deadlines and work effectively under pressure.

Personal Suitability

PS1: Problem Solving
PS2: Initiative
PS3: Attention to details
PS4: Reliability
PS5: Effective interpersonal relationships

The following may be applied / assessed at a later date (may be needed for the job)

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

OPERATIONAL REQUIREMENTS

Willing and able to work overtime on short notice.

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

The hiring organization will accept applications on-line only. All job applications must therefore be submitted through the Government of Canada jobs website. To submit an application on-line, please select the button “Apply Online” below. Persons with disabilities preventing them from applying on-line are asked to contact 1-800-645-5605.

Depending on the number of applicants, Transport Canada’s needs or HR plans, volume management strategies (for example, random selection, invoking one or more assets, top-down approach) may be used for the purpose of managing the volume of applications.

Candidates whose applications are retained for further consideration may be required to travel to attend a written examination and/or an interview, at your own expense.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.

Apply online