Administrative Officer – Employment Equity Recruitment

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Are you interested in contributing to a federal department responsible for safeguarding our waters and managing Canada’s fisheries and oceans resources?

Are you looking for a career where you can grow and learn?

If this sounds interesting to you, we want to hear from you!

Other Benefits:

The successful candidate(s) will be provided with training opportunities including on-the-job-training as well as on-site and/or off-site training. There are also opportunities for continuous learning and career advancement.
• Pension & Benefits: Advantageous pension regime and health benefits.
• Three weeks of Vacation Leave to start
• Health and Dental Benefits
• Leave for family-related Responsibilities
• Maternity and Parental Allowances

Employment Equity contributes to a strong and sustainable Public Service by ensuring that the workforce reflects the rich diversity of Canada's population. At Fisheries and Oceans Canada, we see the value that a representative workforce brings to our organization. We celebrate the richness of the people that contribute to this organization’s workforce. A workforce where the diversity of thought, culture, ethnicity, age, gender orientation and experiences are considered as invaluable assets. Together, we can meet new challenges, fuel innovation through diversity, help create prosperity and make a positive impact in the workplace and the people we serve. We encourage and value the inclusion of all people including members of the LGBTQ2+community and the four Employment Equity Groups, in support of our employment equity plan, this process is only open to visible minorities, persons with disabilities and Indigenous peoples.

Duties

Providing support in administrative fields in the areas of scheduling, correspondence, document control, finance, budgeting, records management, and other general administrative/executive services for an office.

Providing advice and guidance to managers and employees on processes, procedures and requirements, and coordinating the processing of requirements through internal or external service providers.

Identifying sources of information, researching background material, undertaking preliminary analyses of issues, and preparing correspondence, briefing materials and/or drafting reports or components of presentations.

Work environment

Fisheries and Oceans Canada is responsible for policies and programs in support of Canada's economic, ecological and scientific interests in oceans and inland waters; for the conservation and sustainable utilization of Canada's fisheries resources in marine and inland waters; for leading and facilitating federal policies and programs on oceans; and for safe, effective and environmentally sound marine services responsive to the needs of Canadians in a global economy.

Intent of the process

This process may be used to staff various administrative officer positions within the Ontario and prairies region at the AS02 group and level. A pool of qualified candidates will be established.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Successful completion of secondary school diploma or employer-approved alternatives*

*Note: The employer-approved alternative to a secondary school diploma is:
An acceptable combination of education, training and/or experience.

Degree equivalency

• Experience in providing administrative support to managers.
• Experience using a variety of software packages such as the Microsoft Office Suite (Word, PowerPoint, Excel, Outlook, etc.)
• Experience in scheduling meetings and collecting meeting materials.
• Experience drafting, proofreading and formatting correspondence.
• Experience in preparing travel arrangements and expense claims.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Effective interpersonal relationships
Initiative
Reliability
Discretion
Flexibility to respond to unforeseen priorities

The following may be applied / assessed at a later date (may be needed for the job)

The candidate may be required to work overtime on relatively short notice
The candidate may work in a hybrid model working both on-site and remote

Conditions of employment

Reliability Status security clearance - Reliability and/or Secret security clearance depending on position to be staffed

Overtime
Travel

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

All information obtained throughout the selection process, from the time of application to close of process, may be used to evaluate candidates.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

All information pertaining to this selection process will be sent by e-mail and/or will be indicated in your Public Service Resourcing System(PSRS) account. It is therefore your responsibility to verify your e-mail account and your PSRS account for new communication regarding this selection process on a regular basis and to advise of any change of address, phone number and/or email address.
An alternative format (such as Braille) of this notice and Statement of Merit Criteria are available upon request.

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

A variety of assessment tools may be used in the assessment of candidates, such as: written exercise, oral interview, and/or reference checks. Some assessment tools may be administered electronically, others, in-person or over the telephone.

You must provide proof of your education credentials.

Persons with disabilities preventing them from applying on-line area sked to contact 1-800-645-5605.
Successful candidate(s) must meet and maintain the Conditions of Employment throughout their employment.

Only those selected for further consideration will be contacted.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.