Administrative Support Officer - Security Services

Important messages

The Federal Public Service is stronger and most effective when we reflect the diversity of the Canadian population we serve. PPSC is dedicated to building and promoting a diverse, equitable and inclusive workforce, representative of Canadian society where everyone feels they belong. All candidates in the area of selection who believe they are qualified are encouraged to apply, including Black, other racialized and Indigenous peoples, women, persons with disabilities and persons of the 2SLGBTQIA+ community.

Set yourself up for success! As the objective of this process is to assess qualifications needed for the positions to be staffed, let us know if you have a functional limitation or disability, which may affect your participation. For example, you may contact us if you need assistance in completing and submitting your application. Should you proceed to a future assessment stage, such as an exam or interview, we will send you an e-mail with additional information and you can determine if you may require an accommodation at that time (such as a different test format, an adaptive technology, or additional time). Assessment accommodations are designed to remove the obstacles without altering the criteria being assessed so that candidates with functional limitations can fully demonstrate their abilities.

If you require an accommodation during any phase of this assessment process, please use the Contact information below to request accommodation. All information received in relation to your accommodation will be kept confidential and your right to privacy will be protected.

If you are unable to submit your application before the closing date, please do not hesitate to contact the Human Resources Administration Group by email at .

Work environment

The Public Prosecution Service of Canada (PPSC) is a federal government organization responsible for the prosecution of criminal offenses under federal jurisdiction. Our organization consists of approximately 1000 employees in regional offices across the country who all play a key role in strengthening Canada’s criminal justice system.

We are located at Place Bell situated at 160 Elgin Street, an office complex in downtown Ottawa and next to the Rideau Canal and the Rideau Shopping Centre. This location offers easy access to restaurants, fitness facilities, walking/running paths and parks. We are conveniently located close to major bus routes making it easy to commute from all points across the city.

PPSC’s Security Services unit is responsible for the protection of employees, physical and information assets, as well as our facilities. It covers diverse areas such as security management; physical and personnel screening; emergency management and business continuity planning (BCP).

As an Administrative Support Officer, you would be responsible for processing security clearance requests which has many individual steps that must respected and adhered to. The PPSC handles a high volume of requests for not only our current employees but also for the legal agent’s firms that conduct prosecutions on the PPSC’s behalf and contractors. This results in busy days with a high volume of clearance requests and email correspondence.

If you want to make a difference in a small organization, come join our team!

Intent of the process

The immediate need is to staff one (1) position for a one (1) year period. The results of this staffing process may also be used to staff similar positions with various tenures, linguistic requirements, language profiles, and/or security requirements, as needs arise.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:

- A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience:

- Experience coordinating administrative support services.
- Experience analyzing reports and information obtained through various sources.
- Experience providing client services in a high volume, fast-paced environment.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Asset Qualification - Education:

- Diploma from a recognized post-secondary institution in a security related field.

Degree equivalency

Asset Qualifications - Experience:

- Experience providing advice or guidance to clients on security-related matters.
- Experience working in a security operations environment.
- Experience organizing and maintaining security files.

Organizational Needs:

The organization is committed to establishing and maintaining a representative workforce. Qualified applicants who self-declare as members of a visible minority group, Indigenous peoples, persons with disabilities, and/or women may be selected for appointment to fulfill organizational needs.

Operational Requirement:

- Willingness and ability to work overtime, often on short notice.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

Competencies:

- Working effectively with others
- Showing initiative and being action-oriented
- Demonstrating integrity and respect
- Thinking things through
- Oral communication
- Written communication

Conditions of employment

Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.