Manager, Administration

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Duties

The Manager, Administration will report to the Director Finance and Management Services and will be responsible for the delivery of administrative programs and services for the ACOA Newfoundland and Labrador region.

The position manages 3 administrative support staff and is responsible for providing a variety of administrative services including contracting and procurement, facilities management, fleet and asset management, health and safety/security, and record management for the ACOA Newfoundland and Labrador region.

Work environment

At the Atlantic Canada Opportunities Agency (ACOA), we are invested in our people, our communities, and our economy. Every single one of our employees contributes to our success – and the success of our region. We work together to help businesses become more competitive, innovative and productive, to develop and diversify local economies in our communities, and to champion the strengths of Atlantic Canada.

At the Atlantic Canada Opportunities Agency (ACOA), we are committed to creating a diverse and inclusive workplace. We want our employees to be who they are—people with a variety of ideas, abilities and lived experiences. Our differences are what make us strong and innovative.

We are also committed to your well-being and work-life balance. As a federal organization, we offer:
• Flexible work arrangements.
• Excellent benefits that include pensions and medical/dental plans.
• Opportunities for growth and skills and career development.

That's who we are. If that's who you want to be, then ACOA could be the place for you.

Intent of the process

We are recruiting one (1) permanent position at ACOA Newfoundland and Labrador, located in St. John’s Newfoundland and Labrador. This process in not intended to create a pool of candidate.

ACOA Newfoundland and Labrador has adapted a hybrid work model, and there is an expectation, for the time being, to work a minimum of one day a week from the ACOA Newfoundland and Labrador regional office in St. John’s Newfoundland and Labrador in order to increase collaboration, increase knowledge sharing, connect with regional staff increase mentoring opportunities and all the other elements that come naturally from being together in an office environment. However, an increased presence may be required as operational needs dictate. Only candidates willing to work in St. John’s Newfoundland and Labrador will be considered for this position.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
• Successful completion of secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Experience:
• Experience providing administrative services, advice and guidance to managers or clients. Administrative services includes experience in at least two (2) of the following functions:
o Contracting and procurement
o Facilities management
o Fleet and asset management
o Health and safety/Security
• Experience managing employees
• Experience in managing a budget including preparing a budget forecast.
• Experience working with Microsoft Office Suite (i.e. Excel, Word, SharePoint, etc.) or other shared document platforms.

Competencies:
• Creating Vision and Strategy
• Mobilizing People
• Upholding Integrity and Respect
• Achieve Results
• Communication

The following may be applied / assessed at a later date (may be needed for the job)

ASSET EDUCATION:
• Other training pertaining to the position such as courses for Functional Specialist in procurement.

Degree equivalency

ASSET EXPERIENCE:
• Experience providing records management services.
• Experience leading projects and/or initiatives.

OPERATIONAL REQUIREMENTS

Willingness and ability to travel.
Willingness and ability to work overtime and on short notice.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

PLEASE NOTE: Candidates are strongly encouraged to submit their application online via the jobs.gc.ca site, as you must complete the SCREENING QUESTIONS in which you must clearly demonstrate how you meet the EDUCATION and EXPERIENCE criteria listed in the essential qualifications and asset qualifications.

FAILURE TO PROVIDE A COMPLETE APPLICATION CONSISTING OF BOTH THE SCREENING QUESTIONS ANSWERS AND A RESUME, MAY RESULT IN YOUR APPLICATION BEING REJECTED.

Interested persons must meet each essential qualification in order to be subsequently appointed to the position. However, a person may be appointed to the position even though he/she does not meet any or all of the asset qualifications, operational requirements or organizational needs. However, meeting these criteria is desirable and may be a deciding factor in choosing a person to be appointed.

Reference checks may be sought.

A written examination may be administered.

An interview may be administered.

All written and verbal communication obtained throughout the selection process, from the time of application to close of process, may be used to evaluate the candidate.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Our intention is to communicate with the candidates by email. Candidates who apply to this selection process must include in their application a valid email address and make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email).

Applicants from outside the federal public service are responsible for travel expenses
related to this process.

Successful candidate must meet and maintain the Conditions of Employment throughout their employment.

Achieving a representative workforce has been identified as an organizational need in the merit criteria, and may be applied in this appointment process. Should the organizational need of belonging to one of the four employment equity groups (women, members of visible minorities, persons with disabilities, and Aboriginal peoples) be applied, only candidates identifying themselves as members will be considered.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.