Corporate Administrative Services (CAS) Officer & Human Resources Coordinator

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

You may also review jobs open to the public through INFOTEL at 1-800-645-5605. The INFOTEL number for persons using a TTY/TDD is 1-800-532-9397.

FedDev Ontario welcomes applications from Veterans. We recognize your contribution to Canadians and would like to offer you the opportunity to continue your career in an environment where talented employees with diverse skills are appreciated and supported.

Only applications received through the 'apply online' link from this advertisement will be considered for this process.

Please note the locations for work are Waterloo, Toronto, and/or Ottawa, ON.

FedDev Ontario would like its workforce to be reflective of the population it serves. As a result, selection may be limited to candidates who are members of an Employment Equity group: Aboriginal persons, visible minorities, persons with disabilities and women. Therefore, we encourage candidates to indicate voluntarily on their application if they are a member of one of these groups.

Work environment

FedDev Ontario is proud to be named one of Waterloo's Top Employers in 2022! (https://reviews.canadastop100.com/top-employer-feddev-ontario) This award recognizes Canadian employers with exceptional human resources programs, forward-thinking workplace policies, and exceptional workplace diversity and inclusiveness programs.

At FedDev Ontario, your ideas are heard and you have the ability to influence overall organizational change. We are a small, nimble organization, with a focus on innovation. The Agency is a unique and stimulating place to work, a place where employees are valued members of the team and are committed to serving Canadians.

As one of the seven Regional Development Agencies, FedDev Ontario actively works to advance and diversify the southern Ontario economy through funding opportunities and business services that support innovation and growth in Canada’s most populous region. We make investments that enhance the productivity and scaling-up of firms, strengthen the region’s diverse innovation ecosystem and support inclusive growth and community development.

FedDev Ontario enjoys a vibrant, inclusive, representative and diverse work force that is committed to excellence. Our employees are proud to work for an Agency that encourages a culture of ownership, where employees feel engaged, empowered and have a personal stake in the impact of their work. This creates an environment that is committed to learning, innovation and collaboration and sets us apart as a workplace of choice. Working at the Agency also offers a unique opportunity for employees to work directly with funding recipients and stakeholders to see first-hand the impact that their work has on the ground across southern Ontario.

The agency embodies the future of work by offering a hybrid work model to support a modern way of doing business.

Intent of the process

A pool may be established as a result of this process and may be used to fill similar positions with various tenures, language requirements and security profiles at the Federal Economic Development Agency for Southern Ontario (FedDev Ontario).

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

***VERY IMPORTANT NOTE***: It is the responsibility of the candidate to clearly outline that they meet each of the screening criteria (i.e. Education and Experience Qualifications, both Essential and Assets) by responding to the screening questions in the online application and by providing one or two concrete examples and additional detail in their résumé. Additionally, answers to the screening questions and candidate résumés will both be used as sources to determine that the Experience Qualifications are met. Should you indicate in your response "please refer to CV/resume" your application will be rejected. Lack of examples and details or indicating in your response will result in your application being rejected as the Assessment Board will have insufficient information to determine if the requirement is met.

Education:
A secondary school diploma

Degree equivalency

Experience:
Experience in the coordination of administrative services (such as but not limited to Procurement, Asset Management, Finance, Facilities Management, Security, Occupational Health and Safety, AND/OR Human Resources)
Experience in providing client service

The experience criteria above will be assessed via your application.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
English Essential and Bilingual Imperative (BBB/BBB)

Information on language requirements

Competencies:
Working effectively with others
Thinking things through
Showing initiative and being action oriented
Judgement

Abilities:
Ability to analyze information and make recommendations
Ability to communicate effectively in writing
Ability to communicate effectively orally

The following may be applied / assessed at a later date (may be needed for the job)

Asset Education:
Graduation from a recognized post secondary institution with acceptable specialization in human resources or a related field.

Degree equivalency

Asset Experience:
Experience in the use of financial systems (such as IFMS, SAP, SMIS, MRS, etc.)
Experience in the use of Salesforce
Experience following employer guidelines or policies to determine appropriate procedures required.
Experience in providing operational support services in any of the following areas:
1. Procurement
2. Asset Management
3. Finance
4. Facilities Management
5. Security
6. Occupational Health and Safety
Experience in providing operational support services in Human Resources (including recruitment support, document editing, data entry and reporting using Microsoft Excel or HR management systems, document management, electronic filing, etc.)
Experience in using Microsoft Office Suite (Excel and Word).

Asset Knowledge:
Knowledge of Federal government policies and practices in Human Resources, Procurement, Finance, Facilities Management, Security, and/or Occupational Health and Safety

Organizational Needs:
In order to meet current and future organizational needs, the Federal Economic Development Agency for Southern Ontario’s corporate human resources plan has identified the need to recruit members of the following designated employment equity groups: Aboriginal peoples, Persons with disabilities, Members of visible minorities and Women.

Operational Requirements:
Willingness and ability to work overtime on short notice.
Willingness and ability to travel on short notice.

Conditions of employment

Reliability Status security clearance - Secret or Reliability Status, depending on the requirements of the position to be staffed

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Persons are entitled to participate in the selection process in the official language of their choice (English or French). Applicants are asked to indicate their preferred official language in their application.

It is the responsibility of the candidate to clearly outline that they meet each of the screening criteria (i.e., Education and Experience Qualifications, both Essential and Assets) by responding to the screening questions in the online application using specific examples and by providing additional detail in their résumé. Answers to the screening questions and candidate résumés will both be used as sources to determine that the Education and Experience Qualifications are met.

You must meet all essential qualifications in order to be appointed to a position.

Asset qualifications may be taken into consideration when selecting candidates for interviews and/or appointment. Therefore, we ask candidates to identify which of the asset criteria that they meet and provide concrete examples to demonstrate how they meet them.

You will be contacted by e-mail should you be selected for the next phase of the selection process.

Acknowledgement of receipt of applications will not be sent; we will contact candidates when the screening process is complete. Candidates will not be solicited for incomplete information on their application.

Candidates may be assessed using one or more of the following tools: written test, interview and reference check.

Candidates’ CV and responses to the screening questions may be used to assess Ability to Communicate Effective in Writing.

Top down and/or random selection may be used during any stage of the selection process.

The Selection Committee reserves the right to contact references other than those provided by the candidates (within the Public Service only), if found necessary, in order to adequately assess the candidates.

Proof of education will be required. Candidates will be asked to provide their proof of education at the interview stage. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at:
https://www.cicic.ca.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.