Administrative Professionals

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

When you apply for this selection process, you are not applying for a particular position, but for a collective staffing process to staff different positions at different levels (CR-04/ CR-05 et AS-01). We have grouped the positions into 2 streams, stream 1, which are entry level positions (CR-04) and stream 2, which are intermediate level positions (CR-05 / AS-01). Depending on the stream, specific essential qualifications are required. We invite you to apply to the streams of your choice according to your interests.

For candidates who applied through the CR-04, 20-CSA-EA-85177 process, we invite you to apply to this process in order to be considered.

We will accept applications on-line only. All job applications must therefore be submitted through the Public Service Resourcing System.

*** How to apply ***
When submitting your application, you will be prompted to answer screening questions concerning the education and experiences requirements listed in the essential qualifications and asset qualifications section. It is your responsibility to provide clear and concrete examples in your responses to each question. It is recommended that you describe the experience examples in specific terms, providing sufficient details so that the Assessment Board can clearly understand. Describe the situation/task, how, when and where you acquired these experiences by giving examples. The content of your response must be supported by your CV/resume as your responses to these questions will be used as a primary source of information and your CV/resume will only be used to validate this information. A lack of examples and details will result in your application being rejected as the Assessment Board will have insufficient information to determine if the requirement is met.

Work environment

The Canadian Space Agency, a stimulating environment, is committed to leading the development and application of space knowledge for the benefit of Canadians and humanity.

The Canadian Space Agency has its own departmental compensation service.

Here are some benefits of working at the John H. Chapman Space Centre, which is located in Longueuil:
- Free parking
- Free access to the gym (changing room and showers available free of charge)
- Outdoor terrace with tables and umbrellas
- Early childhood center "La Voie Lactée"
- Larkin-Kerwin Library

Other benefits, which vary depending on the position:
- Three weeks of Vacation Leave (upon hiring)
- Pension Plan
- Health and Dental Benefits
- Leave for family-related Responsibilities
- Maternity and Parental Allowances

FLEXIBLE WORK MODE
Depending on the nature of the work required by the position and operational needs, CSA offers hybrid forms of work, such as telework, a combination of on-site work and telework, compressed work schedules. Employees who will be teleworking will need to be able to travel to the work site if needed at their own expense.

Intent of the process

The purpose of this process is to create a pool of candidates to fill positions in all branches of the Canadian Space Agency. It would be also used for appointments at similar positions with employment tenures, language requirements, security requirements that may vary depending on the needs of the positions being staffed.

Here are some examples of positions we have to fill:
• Administrative Assistant
• Executive Assistant to the Director, Chief Officer or Executive Director
• Financial Clerk
• Human Resources Assistant
• Information Management Assistant
• Customer Service Clerk
• Analyst, Document Management
• Informatics Support Officer
• Legal Assistant

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
Secondary school diploma

Degree equivalency

EXPERIENCE:

STREAM 1: ENTRY LEVEL (CR-04) and STREAM 2: INTERMEDIATE LEVEL (CR-05 / AS-01)
Experience of at least one (1) year in the provision of administrative support services in various administrative tasks*
*While not exhaustive, the provision of administrative support services could include: processing of travel requests, financial processing (invoice, purchase orders, etc.), processing of correspondence, preparation of contextual documents for meetings, etc.
The nature, scope and relevance of experience will determine whether or not this qualification is met.

STREAM 2: INTERMEDIATE LEVEL (CR-05 / AS-01) only
Experience in managing and coordinating administrative activities for a manager or work unit/team (such as but not limited to: planning/organization of administrative activities, logistical organization of conferences or videoconferences, electronic calendar management for others, continuous improvement of processes in place, etc).

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Unilingual: French essential or English essential
Bilingual, Imperative - BBB/BBB, CBB/CBB, CBC/CBC

Information on language requirements

ABILITIES/SKILLS:

STREAM 1 (CR-04) and STREAM 2 (CR-05 / AS-01)
Demonstrating integrity and respect
Working effectively with others
Showing initiative and being action-oriented
Ability to communicate effectively orally.
Ability to communicate effectively in writing.

STREAM 2 (CR-05 / AS-01) Only
Thinking things through

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS

EDUCATION:
Diploma of collegial studies (DCS) or Attestation of collegial studies (ACS) or Diploma of vocational studies (DVS) or other diploma, in office administration.

Diploma of collegial studies (DCS) or Attestation of collegial studies (ACS) or Diploma of vocational studies (DVS) or other diploma, in Finance / Accounting.

Diploma of collegial studies (DCS) or Attestation of collegial studies (ACS) or Diploma of vocational studies (DVS) or other diploma, such as:
o Communications, Media and Information Sciences
o Computer Science, Information Management and Information Technology
o Administration Sciences
o Human Resources / Industrial Relations
o Procurement
o Health and security at work
o Other

Degree equivalency

EXPERIENCE:
Experience in the provision of administrative services in finance (such as but not limited to: processing of the complete accounts payable cycle - recording and monitoring of commitments in the financial system, receipt of the invoice, verification of supporting documents, entry of the payment request in the financial system, preparation and entry of journal vouchers, among others).

Experience in the provision of administrative services in procurement.

Experience in the provision of administrative services in human resources.

Experience in the provision of administrative support to management.

Administrative work experience in property management and/or construction and/or security.

Administrative work experience management of intellectual property or legal services.

Experience in the use of an Enterprise Resource Planning software (such as SAP).

Work experience in informatics support or document management or information management.


ORGANIZATIONAL NEEDS

In our efforts to achieve a representative workforce, and in accordance with the Employment Equity Act, consideration may be given to candidates self-identifying as belonging to one of the following designated groups: Women, Aboriginal people, members of visible minorities and persons with disabilities.

OPERATIONAL REQUIREMENTS
Willingness and ability to work overtime, as required.

Conditions of employment

SECURITY/RELIABILITY:
Reliability status or Secret security clearance

Note: Those selected must meet this condition on appointment and maintain it throughout their tenure in the position.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Persons are entitled to participate in the appointment process in the official language(s) of their choice.

Depending on the number of candidates, departmental needs or the human resources plan, application volume management strategies may be adopted, such as top-down selection and/or determining a cut-off score (highest score).

You must provide proof of your educational credentials.
Screened-in Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca/

By applying to this process, you consent to your personal application-related information being shared with other government departments in the event that they would ask for it, in order to consider your application.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.