Human Resources Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Only applications received directly via the System (https://emploisfp-psjobs.cfp-psc.gc.ca/psrs-srfp/applicant/page1710?toggleLanguage=en) will be accepted.

If you require accommodation for any reason, you must contact the HR Advisor listed below before the closing date.

If you do not clearly demonstrate how you meet all screening criteria, your application will be rejected. Your application may also be rejected if it has incomplete information. We will not contact you to request information that is missing from your application

Duties

Do you enjoy working in a team environment? We are looking for dynamic team members who are passionate about recruitment. You will provide administrative support in the Human Resources Operations Team, primarily in the areas of staffing and classification. As the HR Assistant, you will:

Key Activities:

• Maintains electronic staffing/Classification files, ensuring that all required documentation is on each file.
• Prepares staffing/Classification related documents to be reviewed by the HR Advisor (incl. letters of offer, invitations, result letters)
• Works within the Public Service Resourcing System (PSRS) to draft all Posters and Notifications.
• Reviews all documentation sent through the Staffing Trusted Source to be sent to the Public Service Pay Centre.
• Inputs all PeopleSoft (My GCHR) data entry in relation to staffing processes, classification and appointments (including employee pay related data).
• Arranges and coordinates logistics for scheduling of interviews and exams/testing.
• Provide support and works closely with HR Advisors and the HR manager.
• Preparing correspondence and managing generic email accounts
• Maintaining data, files, records, case tracking or logs and to generate reports

Work environment

What we offer

TBS is a central agency located in the National Capital Region. Working at TBS offers a unique opportunity to:
• contribute to the work of a central federal agency
• be part of cultivating the federal public service as a model workplace
With high-performing teams and innovative practices, TBS professionals in various fields serve Canadians by:
• collaborating on government-wide initiatives
• driving excellence in people management
• taking initiative
• effectively managing risks

TBS’s new flagship facility at 90 Elgin St., in the heart of downtown Ottawa, is the hub of its activities. The new building:
• is configured using Workplace 2.0
• has Wi-Fi throughout
• has many fully equipped video-conferencing areas to support collaboration and innovation
• has amenities such as showers and change rooms
• has secure bicycle storage, allowing employees to commute using Ottawa’s scenic bike path system

If you are a leader, a motivator and a strategic thinker who wants to work for one of Canada’s Top Employers, consider joining the TBS team.

Intent of the process

The initial intent of this process is to offer indeterminate positions

A pool of qualified persons resulting from this process WILL be created and WILL be used to fill similar positions with linguistic profiles (english essential and bilingual imperative BBB/BBB, as well as tenures (indeterminate, deployment, acting, assignment, secondment, specified period) which may vary according to the position being staffed.

This pool may be used to staff similar positions in other organizations within the core public administration (Eligibility for job opportunities in federal organizations - Canada.ca).

By applying to this process, you consent to your personal application-related information being shared with other government departments interested in staffing similar positions.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
-Successful completion of two years of secondary school or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience:
-Experience in responding to requests for information and services from clients in an operational environment;
-Experience entering data or information into an information management system or spreadsheet;
-Experience in reviewing information or documentation for completeness and accuracy.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual imperative BBB/BBB or English/French Essential

Information on language requirements

Competencies :
-Thinking things through
-Working effectively with others
-Integrity and respect

Abilities :
-Ability to establish priorities and manage a high volume of work;
-Ability to communicate effectively orally;
-Ability to communicate effectively in writing.

Personal Suitabilities:
-Client service orientation.

The following may be applied / assessed at a later date (may be needed for the job)

ASSETS:
-Experience in using MyGCHR or Peoplesoft for inquiry and data entry.
-Experience in providing support services in Staffing in the Public Service;
-Experience in providing support services in Classification in the Public Service

Organizational Needs:

In support of achieving a diverse workforce, consideration may be given to candidates self-identifying as belonging to one of the following Employment Equity groups: Aboriginal peoples, persons with disabilities, members of visible minorities, and women.

Treasury Board Secretariat employees affected by workforce adjustment may be appointed before persons employed by other government organizations.

Conditions of employment

Secret security clearance - A valid secret security clearance is a condition of employment required for an appointment at the Treasury Board Secretariat (TBS). Failure to obtain this security clearance means either the candidate will not receive a job offer or the conditional offer will be rendered null and void. A thorough security clearance process will be applied to all candidates considered for an appointment; this process includes inquiries, verifications and assessments regarding matters such as, but not limited to:

• criminal record checks
• reference checks
• previous employment
• open source checks
• credit/financial status

For a secret security clearance, the verification of background information over a period of 10 years is typically required. Many of the verifications require support from third parties whose timelines are outside of TBS’s control. Overall, the process may take several weeks or months to complete. For further information, you may wish to review the TB Standard on Security Screening and the Policy on Government Security.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

• Reference checks may be sought.
• An interview may be administered.
• A test may be administered.
• A situational exercise may be administered.
• An assignment, secondment, or acting appointment requires approval of your supervisor.
• Please identify clearly for which position(s) you are submitting an application.
• Indeterminate employees at the same group and level or equivalent will be considered for deployment. If no deployment is made, applicants from other groups and levels will be considered in the advertised appointment process.
• You must provide proof of your education credentials.
• Persons are entitled to participate in the appointment process in the official language of their choice.
• For appointment processes where the area of selection was limited to Aboriginal peoples or to members of designated employment equity groups that included Aboriginal peoples, the Aboriginal candidates proposed for appointment or appointed must complete and sign the Affirmation of Aboriginal Affiliation Form as a condition of appointment prior to or at the same time as the offer of appointment, even if they have already self-declared as an EE member when applying.
• You must indicate on your application if you require a technical aid for testing or an alternative method of assessment.
• A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.