Coordinator, Governance and Projects

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

By applying to this process, you consent to your personal application-related information being shared with other government departments in the event that they would ask for it, in order to consider your application.

Only the applications submitted via the GC Jobs Website will be considered as part of this appointment process. All requests presented otherwise (ex: fax, email, mail) will not be accepted.

When submitting your application to this selection process, you will be prompted to answer screening questions concerning the education and experiences requirements listed in the essential qualifications and asset qualifications section. It is your responsibility to provide clear and concrete examples in your responses to each question. It is recommended that you describe the experience examples in specific terms, providing sufficient details so that the Assessment Board can clearly understand. Describe the situation/task, how, when and where you acquired these experiences by giving examples. Content of your response must be supported by your CV/resume as your responses to these questions will be used as a primary source of information and your CV/resume will only be used to validate this information. Should you indicate in your response "please refer to CV/resume" your application will be rejected. Lack of examples and details will result in your application being rejected as the Assessment Board will have insufficient information to determine if the requirement is met.

📝The ability to communicate effectively in writing will be assessed with your answers to the screening questions and your application.

Duties

Act as a technical advisor to Agency managers, provide advice and issue recommendations to the manager in the area of expertise; contribute to the development of accountability reports which will be submitted to management and subsequently forwarded to the Agency's senior management.

Develop and submit for approval project redevelopment, development and improvement plans (technical construction criteria, development design plans, costs, timelines) and coordinate implementation in accordance with performance indicators and the project delivery process determined by the manager.

Manage approved projects, coordinate and direct activities by seeing to the preparation of action plans, control of the scope, quality, schedules and delivery of requirements in accordance with client or user needs, ensure financial monitoring, evaluation and inspection of the work, competence of the contractors, as well as compliance with the general conditions of the contract and the recommendation of payments following acceptance of the work.

Ensure the technical and administrative follow-up of projects, establish budget requirements and monitor in a systemic way project expenditures or initiatives as well as the review of ongoing forecasts of projects or initiatives; monitor compliance of the work with project requirements which are established by the manager or client and make arrangements with contractors to correct problems.

Participate in the development of strategic plans, the Short-to-Medium- to Long-Term Capital Plan and Multi-Year Plans as well as special government-wide or Agency-wide initiatives to ensure the effective administration of the Facilities Directorate in support of management.

Conduct studies and research on technical components of facilities, prepare and submit reports to the manager or client regarding the development of the long-term improvement plan and the preparation of Charters and Major Project Plans.

Liaise with all stakeholders, resolve difficulties, negotiate agreements with contractors regarding monetary aspects and timelines for completion of work and projects based on contractual parameters established by the manager or client.

Develop, implement and maintain occupational health and safety programs for property projects. Comply with health and safety guidelines, processes and procedures in the performance of professional work and in the workplace.

Work environment

Please note that the position to staff immediately is located at the following address:
David Florida Laboratory, 3701, Carling Avenue, P.O.Box 11490, Station H, Ottawa, Ontario, K2H 8S2

This position currently provides a hybrid work environment with time spent evenly between onsite office work and telework. This arrangement is subject to the operational needs of the organization and if required, a full site presence may be necessary.

Intent of the process

The intent of this selection process is to staff one (1) position on an indeterminate basis. A pool of qualified candidates will be established to staff similar positions with various tenures (indeterminate, acting, secondment or assignment).
One (1) position at the David Florida Laboratory in Ottawa (current need).
One (1) position at the CSA Head Office in Longueuil (anticipatory need).

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

ESSENTIAL QUALIFICATIONS

EDUCATION:
• Approved post-secondary degree in one of the following fields: Engineering, Construction, Architectural Technology or a Real Property Management Program, Building Science or an acceptable combination of education, training and experience.

Degree equivalency

EXPERIENCE:
• Recent experience* in project management such as the planning, development, management and implementation of real property projects.

• Experience in providing advice and recommendations to senior management on the operation and maintenance of facilities.

• Recent experience* in the management of financial and material resources.

• Recent experience* in managing major contracts**, including management of construction or major repair works or administration of the provision of property and facilities management services in the public or private sector.

• Recent experience* providing operational, technical and maintenance advice on building systems to senior management and clients.

* “Recent Experience” refers to the scope and level of experience normally acquired after two (2) years of cumulative experience in a position in the field of property management or an equivalent position.
** “Major contracts” include contracts valued at $100,000 or more with several distinct elements (e.g., construction of a facility and its various systems).

ABILITY:
• Ability to communicate effectively in writing.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual imperative BBB/BBB (current need)
French essential (anticipatory need)

Information on language requirements

KNOWLEDGE:
• Knowledge of project management principles and processes.

ABILITIES/SKILLS:
• Mobilize people
• Demonstrate integrity and respect;
• Collaborate with partners and stakeholders;
• Obtain results;
• Strategic Thinking/Problem Solving;
• Ability to communicate effectively orally.

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS

EXPERIENCE:
• Experience using project management software such as Microsoft Project and CAD or equivalent.

• Experience supervising staff (including setting work objectives, training plans, performance measurement, management and evaluation).

KNOWLEDGE:
• Knowledge of architectural and engineering techniques and practices, building technology (electrical, mechanical, communication) and interior design (including codes used in architectural and engineering plans and specifications).

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Information on employment equity

OPERATIONAL REQUIREMENTS:
• Willingness and ability to travel, occasionally.
• Willingness and ability to work overtime, when required.

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Reference checks may be sought.

An interview may be administered.

An assignment, secondment, or acting appointment requires approval of your supervisor.

You must provide proof of your education credentials.

Persons are entitled to participate in the appointment process in the official language(s) of their choice.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.