Program Officer / Program Analyst (PM-03 and PM-04)

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

You will be required to show how you demonstrate the essential qualifications (i.e. education, abilities, competencies and experiences) by answering screening questions. You must provide concrete and detailed examples to clearly demonstrate how you meet the education and experience requirements listed in the essential qualifications. The screening will be based on the information provided in answer to the questions. The résumé will be used to confirm information. The screening board cannot make any assumptions about your experience. It is not sufficient to say that you have the required qualifications or to list your current duties. If you do not provide the above information in the manner indicated, your application may be rejected. Also, please note that one (1) ability and two (2) competencies will be assessed in the application.

Duties

The Office of the Secretary to the Governor General (OSGG), through the Chancellery of Honours, administers aspects of the Canadian Honours System, including the Order of Canada, the Decorations for Bravery, the Meritorious Service Decorations, Military Valour Decorations, the Polar Medal and the Sovereign’s Medal for Volunteers.

In addition to processing and administrating nomination files, the main responsibilities will consist of doing research, analyzing information, preparing materials for advisory committees and providing recommendations.

Work environment

The OSGG is a small organization that is part of the Core Public Administration, and that offers flexible work arrangements and a positive, collaborative and bilingual work environment. There is no better time to join the OSGG, one of the Canada's most historic and prestigious workplaces. This is an opportunity to serve Canadians and honour their achievements.

The OSGG is located on the grounds of Rideau Hall, at 1 Sussex Drive, in Ottawa and is close to public transit, bike and walking paths. The position(s) to be filled are located at the Chancellery, Lasalle Academy, 65 Guigues Avenue, Ottawa, ON K1N 6Z2, Canada.

Intent of the process

The intent of this process is to staff two (2) positions at the PM-03 level and one (1) position at the PM-04 level with different linguistic profiles and security requirements. A pool of candidates may be created to staff similar positions with various linguistic profiles, security requirements and tenures (indeterminate, specified term, acting, assignment, deployment, secondment).

Positions to be filled: 3

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
A secondary school diploma or an acceptable Combination of education, training and/or experience.

Degree equivalency

EXPERIENCES

PM-03 ONLY
E1. *Significant experience writing and editing documents;
E2. Experience in participating in working groups or on a project;
E3. Experience working with internal and external partners; and
E4. Experience providing advice and recommendations.

PM-04 ONLY
E5. *Significant experience in writing documents for senior management (directors or above);
E6. *Significant experience contributing to the development or implementation of strategic initiatives, policies, initiatives, projects or programs;
E7. Experience establishing and maintaining working relationships with internal and/or external clients, partners, or stakeholders; and
E8. Significant* experience in providing strategic advice and recommendations to senior management (directors or above).

*Significant experience is defined as the depth and breadth of experience normally associated with full-time continuous performance of the duties for approximately 2 years within the last 5 years.

ABILITIES

PM-03 AND PM-04
A1. Ability to communicate effectively in writing.

COMPETENCIES

PM-03 AND PM-04
C1. Demonstrating integrity and respect; and
C2. Working effectively with others.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

EDUCATION

AED1- Degree from a recognized university.

Degree equivalency

EXPERIENCES

AE1. Experience working with at least one of the following under-represented groups: Indigenous people, persons with disabilities, members of visible minorities and/or women;
AE2. Significant* experience in providing client service;
AE3. Experience in project or program management (from conception to completion); and
AE4. Experience with complex case analysis**.

*Significant experience is defined as the depth and breadth of experience normally associated with full-time continuous performance of the duties for approximately 2 years within the last 5 years.

** "Complex files" include those that include multiple interrelationships and interdependencies, as well as those involving multiple stakeholders at various internal and / or external levels of the organization.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual imperative BBB/BBB
Bilingual imperative CBB/CBB
Bilingual imperative CCC/CCC

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

ABILITIES

PM-03 AND PM-04
A2. Ability to communicate effectively orally.

PM-03 ONLY
A3. Ability to plan, establish priorities and meet deadlines; and
A4. Ability to research and analyze information to provide advice and recommendations.

PM-04 ONLY
A5. Ability to work efficiently through a high volume of files with little supervision; and
A6. Ability to conduct research and analyze information in order to provide strategic advice and recommendations to senior management (directeurs or above).

COMPETENCIES

PM-03 AND PM-04
C3. Thinking things through; and
C4. Showing initiative and being action-oriented.

The following may be applied / assessed at a later date (may be needed for the job)

The OSGG is dedicated to building an inclusive workforce with a diversity of experiences, perspectives and backgrounds that represents Canada now and in the future. In order to achieve this goal, we strongly encourage you to indicate if you belong to one of the designated groups (Indigenous people, persons with disabilities, members of visible minorities, and women). In support of achieving a diverse workforce, consideration may be given to candidates who, at the time of application, self-declare as belonging to the designated Employment Equity groups. We are passionate about fostering a workplace where all people feel welcome and can reach their full potential.

Conditions of employment

Reliability Status security clearance - Secret Status security clearance

CE1- Willing and able to occasionally work overtime on short notice; and
CE2- Willing and able to travel domestically, sometimes on short notice.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

• The ability to communicate effectively in writing will be assessed via the application process.

• Failure to provide the information as instructed will result in your application being rejected. You will not be solicited for incomplete or missing information.

• A random selection and/or a top-down selection may be used at certain stages of the assessment. Asset qualifications can also be used at any point in the process as part of a volume management strategy or to determine the ideal selection of a candidate(s) to fill a position(s).

• Our intention is to communicate with candidates via email. You must include in your application a valid e-mail address and make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email). It is your responsibility to provide any changes to your personal information to the contact indicated on this job advertisement.

• You may be assessed using a variety of assessment tools, such as, but not limited to: standardized tests, written exams, interviews, simulation exercises, reference checks (the Assessment Committee reserves the right to contact references other than those provided by the candidates, within the public service only, if found necessary, in order to adequately assess the candidates), recent and past performance evaluations, self-assessments, candidate achievement records, etc.

• You must provide proof of your education credentials. If you were educated outside of Canada, you must have your certificates and/or diplomas assessed against Canadian education standards. For more information please click on “Degree Equivalency” in the Education section above.

• Persons are entitled to participate in the selection process in the official language of their choice (English or French). Applicants are asked to indicate their preferred official language in their application.

• Official language proficiency could be assessed and required solely upon appointment. Candidates who have valid second language evaluation (SLE) results are to provide proof of their test results. It is the responsibility of those candidates who do not have their results to obtain them from the Public Service Commission (PSC) at http://www.cfp-psc.gc.ca/ppc-cpp/test-examen-result/result-eng.htm

• Second language evaluation (SLE) Test of written expression: Candidates who do not already have a valid result or who have an expired result at the B or C level or higher on the Public Service Commission's Second Language may be invited to take the new Public Service Commission unsupervised test of written expression for level B or C. For more information, please refer to this link:
https://www.canada.ca/en/public-service-commission/services/second-language-testing-public-service/unsupervised-test-written-expression-level-b-or-c.html

• Second language evaluation (SLE) Test of reading comprehension:
Candidates who do not already have a valid result or who have an expired result at the B or C level or higher on the Public Service Commission's Second Language Evaluation may be invited to take the new Public Service Commission unsupervised test of reading comprehension for level B or C. For more information, please refer to this link:
https://www.canada.ca/en/public-service-commission/services/second-language-testing-public-service/unsupervised-test-reading-comprehension-level-b-or-c/about-the-test.html

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.