Collective - Executive and Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

VIRTUAL WORK : For some positions, virtual work will not be possible on a full time basis as the duties of the positions might require the employees to be present at the work site from time to time. Please note that the offices are located at: 550, De la Cité boulevard, Gatineau, QC.

WRITTEN COMMUNICATION : The written communication will be assessed using the answers to the screening questions, as part of your application.

Work environment

Library and Archives Canada (LAC) preserves the documentary heritage of Canada for present and future generations. It is a source of enduring knowledge accessible to all, contributing to the cultural, social and economic advancement of Canada as a free and democratic society. LAC facilitates co-operation among Canadian communities involved in the acquisition, preservation and diffusion of knowledge. It serves as the continuing memory of the Government of Canada and its institutions.

Library and Archives Canada offers a number of advantages:

→ We offer language training available to all employees.
→ Library and Archives Canada (LAC) promotes a learning culture that encourages engagement, development and excellence of employees at all levels of the organization.
→ The compensation services are on site.
→ We are committed to having a diversified and inclusive workplace, as such; we strongly encourage people of different backgrounds and experiences to express their interest.

Intent of the process

A pool of qualified candidates will be established and may be used to staff identical or similar positions within Library and Archives Canada using various languages requirements and/or various tenures (Assignment, Secondment, Acting, Specific period, Deployment, Indeterminate) according to the positions being staffed.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION :
A secondary school diploma or employer-approved alternatives (see Note 1)

Note 1 : The employer-approved alternatives to a secondary school diploma are: A satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma; or An acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE :
Significant* experience in providing executive** or administrative*** support services

Experience in liaising and coordinating information with internal and external stakeholders

Experience in researching and analysing information from various sources

Experience in managing the flow of correspondence and handling various requests

*Significant experience is defined by the depth, breadth and diversity of experience normally gained through a wide range of diverse and complex activities.
**Executive services may include performing tasks such as managing a calendar, managing a senior manager's daily schedule, planning or coordinating meetings, preparing or reviewing documents, coordinating incoming and outgoing correspondence, filing, taking minutes, collecting data and preparing tables, etc.
***Administrative services may include performing tasks such as preparing forms, entering data, preparing or revising reports or other documents, filing, drafting correspondence in operational settings such as a registrar's office, finance, administration, security, human resources, case management or other settings.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

COMPETENCIES :
Showing initiative and being action-oriented
Demonstrating integrity and respect
Thinking things through
Working effectively with others
Oral communication
Written communication

ABILITIES :
Ability to solve problems and propose recommendations
Ability to plan, organize and prioritize work to meet deadlines

The following may be applied / assessed at a later date (may be needed for the job)

ASSET EXPERIENCE :
Experience in supervising staff or project teams

Experience in editing documents and quality control

Experience in interpreting and implementing administrative policies, guidelines and procedures in the areas of human resources, finance/budget, contracts and materiel management, real property services and equipment

Experience in managing financial resources*

*“Financial resource management” includes auditing and reconciling expenses against a budget, processing invoices and collections, reconciling data from various systems, producing reports, credit card and travel statements and related invoices.

OPERATIONAL REQUIREMENTS :
Able and willing to work overtime at short notice

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Candidates must clearly demonstrate in the screening questionnaire how they meet the education and experience criteria listed as essential and asset qualifications on the statement of merit criteria. The assessment board cannot and will not make any assumptions about your experience. If you do not clearly demonstrate in the questionnaire how you meet the essential education and experience requirements, your application may be rejected. If you do not clearly demonstrate how you meet the asset requirements, you may be eliminated from consideration if assets are used as selection criteria.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).

All the information collected during the selection process, from the time of application until the end of the process, will be used to assess the candidates.

Asset qualification(s) may be applied in this selection process.

Persons are entitled to participate in the appointment process in the official language(s) of their choice.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.