Project Management Officer

Important messages

Giving you the best chance to succeed!
At Public Services and Procurement Canada (PSPC) we are committed to running inclusive and barrier-free recruitment processes.

If you have a limitation that may impact your performance at any steps of the assessment process (such as during a written test or an interview), you may request an accommodation. Assessment accommodations are designed to remove barriers, and to ensure that candidates with limitations can fully demonstrate their abilities. Should you wish to be accommodated, please direct your inquiry to the contact identified at the bottom of this poster. All information received in relation to accommodation will be kept confidential.

For more information on assessment accommodation visit the following website: https://www.canada.ca/en/public-service-commission/services/assessment-accommodation-page.html

Duties

📢 Are you looking for a fulfilling and very exciting career that contributes to the renovation of our Parliament’s buildings? If so, the Science and Parliamentary
Infrastructure Branch (SPIB) of Public Services and Procurement Canada (PSPC) is the place for you!

SPIB is looking for project management officers that are willing to put their administrative and financial skills to the test to support the branch in successfully overcoming real estate challenges of the 21st-century.

Gain rare project management knowledge and experience by working on stimulating high profile and long-term infrastructure projects and help protect Canada’s heritage, while modernizing its seat and symbol of democracy, and improving sustainability, accessibility and security of its visitors and occupants.

𝐊𝐞𝐲 𝐚𝐜𝐭𝐢𝐯𝐢𝐭𝐢𝐞𝐬:

As a valuable member of a project management team, the duties of the Project Management Officer will consist in providing administrative and financial support to assist in the delivery of various real property projects contributing to the successful implementation of the Long Term Vision and Plan (LTVP) for the Parliamentary Precinct.

𝐓𝐡𝐞𝐬𝐞 𝐭𝐚𝐬𝐤𝐬 𝐢𝐧𝐜𝐥𝐮𝐝𝐞:

• Participating in the development of project reports, presentations and other related products to provide senior management and/or stakeholders with an accurate status update on the various segments of a project (e.g. financial status; construction progression; milestones schedule, contracting information, etc.).
• Developing and maintaining effective and efficient project administration procedures, records management system and control processes to be used by the project management team as they plan and deliver LTVP projects.
• Developing and maintaining a Project Navigator (formerly known as the National Project Management System (NPMS)) electronic folder system and checklist to ensure each project is compliant with departmental guidance. Project Navigator is PSPC’s framework that defines key principles and provides the directives, roadmaps, deliverables and tools needed to successfully deliver projects on scope, on time and on budget
• Providing support to tendering and contracting processes.
• Providing assistance in coordinating and managing construction logistics, such as preparing schedules, contemplated change notices and change orders, communications products, and organizing meetings with project teams and/or stakeholders.
• Acquiring, reviewing, recording, verifying and maintaining relevant and accurate data and information, especially by working with financial systems (e.g. SIGMA).

Work environment

⭐We are One PSPC!⭐
Public Services and Procurement Canada (PSPC) helps the Government of Canada serve Canadians. With a strong focus on quality customer service, we provide innovative common services such as real estate and building management, purchasing, banking, pay and pensions, and translation to other government departments, agencies and boards. By providing these centralized services to departments and agencies, we enable them to focus on what they do best: providing their programs and services to Canadians.

At PSPC, we are committed to achieving a competent, representative workforce that reflects the diversity of the Canadian population. We work hard to create a welcoming, respectful and inclusive workplace through a variety of programs and initiatives. In fact, we have been named one of Canada’s Best Diversity Employers for the fifth year in a row and here is a list of some of our diversity and inclusion achievements:

• five diversity networks;
• a Task Force on Anti-racism, Workplace Culture and Equity;
• a National Reconciliation and Indigenous Engagement Unit;
• an Ombudsman for Mental Health (the first such position within the federal publicservice);
• an Accessibility Office and;
• a Gender-based Analysis Plus (GBA+) Centre of Expertise.

While many programs and initiatives have already been implemented in line with our commitments to diversity and inclusion, we aim to get better! That's why we invite you to be part of the change by joining an organization where individual differences are recognized, valued and respected. Be part of the solution!

Intent of the process

A pool of partially qualified candidates will be established through this process to staff positions within the Department of Public Services and Procurement Canada.

Acting opportunities may be offered to internal employees who qualify in the pool.

Positions to be filled: 2

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:

➨ A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCE:

➨ EX1: Recent experience* in providing financial and administrative support as part of a project management and delivery environment.
➨ EX2: Recent experience* in manipulating, extracting, and interpreting financial and/or project data, and preparing related reports.
➨ EX3: Recent experience* in performing financial tasks such as accounting, forecasting and financial operations.
➨ EX4: Recent experience* developing documents such as reports, procedures, records of decisions, meeting minutes, business cases and/or presentations.

𝐍𝐨𝐭𝐞:
*Recent experience is defined as having at least two (2) years of experience within the last five (5) years.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

COMPETENCIES

➨ C1: Demonstrating integrity and respect
➨ C2: Thinking things through
➨ C3: Working effectively with others
➨ C4: Showing initiative and being action-oriented
➨ C5: Client Service Competency Level 1: Delivers high-quality client service

ABILITIES

➨ A1: Ability to develop and/or implement administrative procedures and/or guidelines.
➨ A2: Ability to work effectively under pressure.
➨ A3: Ability to develop and maintain effective relations with colleagues, stakeholders and/or clients.
➨ A4: Ability to communicate effectively in writing and orally.

The following may be applied / assessed at a later date (may be needed for the job)

ASSET EDUCATION

✔ AED: Post-secondary diploma from a recognized institute in the fields of business, accounting and/or administration.

Degree equivalency

ASSET EXPERIENCE

✔ AEX1: Experience providing financial and administrative support as part of a real property project management and delivery environment.
✔ AEX2: Experience with procurement processes and contract management.
✔ AEX3: Experience coordinating human resources, finance and real property related requests.
✔ AEX4: Experience working with financial systems (e.g. SIGMA Business Intelligence(BI) system).

ASSET KNOWLEDGE

✔ AK: Knowledge of the practices related to project management.

In support of achieving a diversified workforce, consideration may be given to candidates, who, at the time of application, self-declare* as belonging to one of the following designated Employment Equity groups: Women, Indigenous (Aboriginal) Peoples, Persons with Disabilities and Members of Visible Minorities.

* We therefore encourage you to self-declare during the online application process by selecting the appropriate box under the Employment Equity section.

For further details, please refer to the “Other information” section.

Information on employment equity

⭐ Willingness to telework, with hours of work between 7am and 5pm in the Eastern time zone.
⭐ Although a hybrid work environment is possible, there will be requirements for in-person work.

Conditions of employment

Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

𝐈𝐧𝐟𝐨𝐫𝐦𝐚𝐭𝐢𝐨𝐧 𝐨𝐧 𝐞𝐦𝐩𝐥𝐨𝐲𝐦𝐞𝐧𝐭 𝐞𝐪𝐮𝐢𝐭𝐲

To apply online, you will first need to create an account on the GC Jobs site. Once your account is created, return to the job poster and select the button "Apply Online" above.

Please ensure that you read ALL points listed below, as this section contains important information about the application process. Failure to read these notes and follow these instructions could result in your application missing required information which may result in your application being eliminated from this selection process.
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APPLICATION PROCESS - How to submit – 1st Step
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* ONLY ONLINE APPLICATIONS WILL BE ACCEPTED *
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INSTRUCTIONS - When responding to the screening questions, be sure you:
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Clearly demonstrate how you meet each criteria (education and experience) by answering the online questions and provide concrete, specific examples of actions that speak directly to the experience sought.

Include when the example took place (month-year to month-year), background of each situation, what you did, how you did it, what your role was in the situation, and what was the outcome.

Focus on what you did. When referring to an experience achieved in the context of a team, set your role apart from the role(s) of others.

Résumés will be used as a secondary source to validate the qualifications described; comments such as "refer to my attached résumé" will not be accepted and may result in your application being rejected. Information provided on your described experience should be supported by your resume.

Lack of DETAILS may result in your application being rejected as the Assessment Board may have insufficient information to determine whether you meet the qualifications.
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ASSESSMENT: Should your application be retained – 2nd Step
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A variety of assessment tools may be used in the assessment of candidates. Also note that certain competencies will be assessed globally. This means that candidates may proceed through all the assessment steps, including the reference check phase at which time a global score will then be assigned that will indicate an overall pass / fail.

Some assessments may be conducted remotely, including teleconference or videoconference assessments.

During the application or assessment process both cheating and plagiarism are considered forms of misconduct and are not permitted. Any person found cheating, including those who help others to cheat, may be subject to removal from the selection process.
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Given the rotational nature of certain project management assignments, the successful candidate must be willing and able to relocate and work in Ottawa or Gatineau. While flexible work arrangements are an option, regular visits to work sites will be required and attendance at meetings will be necessary when the public health situation permits. For more information on the Relocation Directive please visit the following site: https://www.njc-cnm.gc.ca/directive/d6/en

Persons are entitled to participate in the appointment process in the official language(s) of their choice. Applicants are asked to indicate their preferred official language(s) in their application.

Our intention is to communicate with candidates via email. Applicants who apply to this selection process must include in their application a valid email address and make sure this address is functional at all times and accepts messages from unknown users.

Depending on the number of applicants, department needs, and human resources plans, volume management strategies may be used for the purpose of managing candidate applications.

We may use various assessment tools and methods such as written questions, an interview and reference checks. You must meet the essential qualifications to be appointed to a position. Candidates may be required to meet the asset qualifications or the organizational needs.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.