Ready for a change? We have several AS-02 Administrative positions to be filled

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

📢 How does this work?

Step 1: Read the entire advertisement. Want to join our team? Let us know you’re interested! 👍 Click “Apply online”.

Step 2: Tell us about yourself! 😊 Attach your resume and answer the screening questions in the online application.

• Provide concrete examples related to the experience.
• Choose examples that illustrate various degrees of complexity and difficulty that allow you to illustrate the extent to which and depth you have gained this experience.
• Examples should include the date or timeframe when the situation occurred, the context, your role and the outcome.

Step 3: We will carefully review all of your qualifications.

⭐ Creating an environment where diverse perspectives are valued begins with self-declaration. In support of achieving a diverse workforce, consideration may be given to candidates who, at the time of application, self-declare* as belonging to one of the following designated Employment Equity groups: Indigenous person, Person with a Disability, Member of visible Minority group.

*We encourage you to self-declare during the online application process by selecting the appropriate box under the Employment Equity (EE) section.

Intent of the process

This process may be used to staff similar positions with various tenures, language, or security requirements within the Fisheries and Oceans Canada and Canadian Coast Guard in Quebec, Montréal and Sarnia.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

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EDUCATION
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🎓 A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

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EXPERIENCE
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➤ Experience in the coordination of administrative activities*

* Without being exhaustive, here is a list of tasks that can be part of the coordination of administrative activities: agenda management, calendar management and organization of meetings; answering and managing email correspondence; identifying important issues related to complex and sensitive initiatives; writing, editing, proofreading and formatting of official correspondence; development and implementation of administrative procedures; use of various software programs such as the Microsoft Office suite (Word, PowerPoint, Excel, Outlook, etc.)

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

DEPENDING ON THE POSITION BEING STAFFED, ANY OF THE FOLLOWING QUALIFICATIONS MAY ALSO BE DEEMED AS AN ESSENTIAL QUALIFICATION. CANDIDATES AND PERSONS WITH A PRIORITY ENTITLEMENT WHO POSSESS THOSE QUALIFICATIONS WILL BE CONSIDERED FOR THAT SPECIFIC VACANCY.
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EXPERIENCE
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➤ Experience using financial systems (e.g., SAP, SMIS, MRS);
➤ Experience coordinating human resource related services;
➤ Experience coordinating finance related services;
➤ Experience coordinating executive support related services;
➤ Experience coordinating meetings and workshops, which includes organizing meetings, setting agendas, recording meeting decisions and minutes, tracking actions, etc.;
➤ Experience performing tasks related to financial information/documents (e.g., budget tracking, forecasting, purchase card reconciliation);
➤ Experience in supporting project related activities;
➤ Experience in document management and control.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
French essentiel, English essential, Bilingual BBB/BBB

Information on language requirements

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PERSONAL SUITABILITIES :
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➤ Work effectively with others
➤ Demonstrate integrity and respect
➤ Demonstrate initiative and be action-oriented
➤ Strategic thinking
➤ Attention to detail

The following may be applied / assessed at a later date (may be needed for the job)

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ABILITIES
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➤ Ability to prepare work procedures, financial and budget reports;
➤ Ability to apply employer guidelines or policies to determine appropriate procedures required;
➤ Ability to prepare reports and manipulate Excel data using pivot tables, formulas and charts.

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ORGANIZATIONAL NEEDS
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In support of achieving a diversified workforce, consideration may be given to candidates self-identifying as belonging to one of the following Employment Equity groups: Indigenous persons, Persons with disabilities, Visible Minorities.

Conditions of employment

Reliability Status security clearance - A security clearance at the Reliability or Secret level will be required depending on the requirements of the position.

If the position requires it:
➤ Valid driver's license;
➤ Travel as required;
➤ Work overtime.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

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COMMUNICATION 📧
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Our intention is to communicate with candidates through emails and/or through the www.canada.ca/government-jobs applicant account. Candidates participating in this selection process must include in their application a valid email address and make sure that this address is functional at all times and that their system accepts messages from unknown users (some email systems block the receipt of these types of email).

ALL JOB APPLICATIONS MUST BE SUBMITTED USING THE WEBSITE. NO APPLICATION WILL BE www.canada.ca/government-jobs. ACCEPTED BY EMAIL.

Persons are entitled to participate in the selection process in the official language(s) of their choice.

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SELECTION PROCESS
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Please note that achieving the pass mark on any of the assessments used does not mean you will move forward in the selection process. Management may decide to use top-down selection at any stage of the process and/ or invoke an asset(s) at any point of the process.

All communication relating to this process, including email correspondence and telephone conversations, may be used in the assessment of qualifications.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.