Advisor, Ministerial Services

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Information you must provide
Applicants must submit their applications on-line (GC Jobs). You are required to complete screening questions that clearly demonstrate how you meet the essential criteria of education, experience and any asset education and asset experience if applicable.

Duties

Within the Strategic Services and Intergovernmental Affairs Branch, the Ministerial Services Advisor is responsible for reviewing, assisting in the drafting and coordinating the preparation of briefing notes, responses to ministerial correspondence, reports, parliamentary papers and other documents required by the Branch. He or she is responsible for coordinating the logistics of regional ministerial visits. He or she also provides general administrative and financial support services to the Strategic Services and Intergovernmental Affairs Branch.

Work environment

Why choose the Quebec Regional Office at Indigenous Services Canada?

Our offices have recently undergone a complete redesign to create a modern work area. State-of-the-art workspaces that emphasize collaboration and innovation are available to employees. Located in the Saint-Roch district, at the heart of downtown Quebec City, the regional office team is made up of nearly 180 employees with a mix of professional profiles.

ISC is an employer that prioritizes its employees' well-being. We offer an open and respectful work environment, many ongoing learning opportunities, advancement possibilities, competitive benefits, as well as flexible work schedules to achieve work life balance. The Quebec office benefits from a dynamic environment that is enhanced by the high participation rate of employees in social activities.

📌 Workplace:
The official workplace for the positions to be filled is located in Quebec City (320 St-Joseph Street East). Successful candidates will be required to work at the work site in a hybrid work mode. A part-time telework agreement may be discussed and implemented at the time of hiring in accordance with the operational needs of the position to be filled.

Intent of the process

The intent of this process is to fill one position on an indeterminate basis.

A pool of candidates will be established to staff similar or identical positions at Indigenous Services Canada (ISC) with various tenure, linguistic profiles or security requirements, which may vary.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
Secondary school diploma.

Degree equivalency

EXPERIENCE
Experience coordinating, editing and tracking departmental correspondence, briefing notes, reports, memos or other documents to senior management.

Experience in researching and analysing information to develop recommendations.

Experience* in providing financial support services such as forecasting, expense tracking and financial reporting.

* 12 months experience within the last five (5) years is required.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

EDUCATION
Diploma from a recognized post-secondary institution in an acceptable specialty related to the duties of the position.

Degree equivalency

EXPERIENCE
Experience in coordinating special events, meetings or activities.

Experience writing documents for senior management.

Experience working with the Financial Administration Act, policies or procedures related to financial management in the federal government.

Experience working with government procedures for ministerial correspondence, briefing notes and other required documents.

Experience supervising employees.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (BBB/BBB)

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

ABILITIES
Ability to coordinate and manage multiple requests, prioritize and meet tight deadlines
Ability to review various documents
Ability to analyze problems and make recommendations
Ability to communicate effectively orally
Ability to communicate effectively in writing

PERSONAL SUITABILITIES
Working effectively with others
Showing initiative and being action-oriented
Demonstrating integrity and respect
Judgment
Adaptability

The following may be applied / assessed at a later date (may be needed for the job)

ORGANIZATIONAL NEEDS
Indigenous Services Canada is committed to having a skilled and diverse workforce that is representative of the population we serve. In order to support our strategy to achieve our employment equity goals, the selection of candidates may be limited to those who self-identify as members of an employment equity group, namely: Aboriginal peoples, women, visible minorities and persons with disabilities.

OPERATIONAL REQUIREMENTS
Willingness and ability to work overtime on short notice.

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.