Records Management Technician

Important messages

The Federal Public Service is stronger and most effective when we reflect the diversity of the Canadian population we serve. PPSC is dedicated to building and promoting a diverse, equitable and inclusive workforce, representative of Canadian society where everyone feels they belong. All candidates in the area of selection who believe they are qualified are encouraged to apply, including Black, other racialized and Indigenous peoples, women, persons with disabilities and persons of the 2SLGBTQIA+ community.

Set yourself up for success! As the objective of this process is to assess qualifications needed for the positions to be staffed, let us know if you have a functional limitation or disability, which may affect your participation. For example, you may contact us if you need assistance in completing and submitting your application. Should you proceed to a future assessment stage, such as an exam or interview, we will send you an e-mail with additional information and you can determine if you may require an accommodation at that time (such as a different test format, an adaptive technology, or additional time). Assessment accommodations are designed to remove the obstacles without altering the criteria being assessed so that candidates with functional limitations can fully demonstrate their abilities.

If you require an accommodation during any phase of this assessment process, please use the Contact information below to request accommodation. All information received in relation to your accommodation will be kept confidential and your right to privacy will be protected.

If you are unable to submit your application before the closing date, please do not hesitate to contact the Human Resources Administration Group by email at .

Work environment

The Public Prosecution Service of Canada (PPSC) is a federal government organization responsible for the prosecution of criminal offenses under federal jurisdiction. Our organization consists of approximately 1000 employees in regional offices across the country who all play a key role in strengthening Canada’s criminal justice system.

We are located at Place Bell situated at 160 Elgin Street, an office complex in downtown Ottawa and next to the Rideau Canal and the Rideau Shopping Centre. This location offers easy access to restaurants, fitness facilities, walking/running paths and parks. We are conveniently located close to major bus routes making it easy to commute from all points across the city.

As a Records Management Technician, some of your daily duties will include data entry and managing the client counter for file drop-offs and pick-ups. These tasks require you to work on-site and physically lift, retrieve and refile boxes and files on the shelving units. You will also receive and prepare courier shipments of supplies, prepare and label physical records and box files for archiving.

If you are an innovative individual, not afraid of challenging the status quo, and looking to leave a mark on your clients by identifying new and creative ways of meeting their needs - you will excel in this environment. Come join our Information Management team, you won't be disappointed.

Intent of the process

The immediate need is to staff one (1) position (Bilingual Imperative – BBB/BBB) on an indeterminate basis in Ottawa. Positions in other locations are anticipatory. The results of this staffing process may also be used to staff similar positions with various tenures, linguistic requirements, language profiles, and/or security requirements, as needs arise.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:

A secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

Experience:

- Experience providing administrative support in an office environment.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Asset Qualifications - Experience:

- Experience working in a legal environment.
- Experience working in a records and information management environment.
- Experience using GCDOCS as a records management system.
- Experience using filing systems.

Organizational Needs:

The organization is committed to establishing and maintaining a representative workforce. Qualified applicants who self-declare as members of a visible minority group, Indigenous peoples, persons with disabilities, and/or women may be selected for appointment to fulfill organizational needs.

Operational Requirement:

- Ability to work overtime.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
-Bilingual Imperative (BBB/BBB)
-English Essential

Information on language requirements

Competencies:

- Communication
- Thinking things through
- Showing initiative and being action-oriented
- Demonstrating integrity and respect
- Working effectively with others
- Attention to detail

Abilities:

- Ability to use investigative techniques for search and retrieval of records.

The following may be applied / assessed at a later date (may be needed for the job)

Asset Qualifications - Knowledge:

- Knowledge of the Treasury Board of Canada Directive on Service and Digital.  

Conditions of employment

- Security Clearance: Secret
- Ability to lift and move boxes weighing up to 35 pounds.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.