Executive Assistant to the Regional Director

Important messages

Giving you the best chance to succeed!
At Public Services and Procurement Canada (PSPC) we are committed to running inclusive and barrier-free recruitment processes.

If you have a limitation that may impact your performance at any steps of the assessment process (such as during a written test or an interview), you may request an accommodation. Assessment accommodations are designed to remove barriers, and to ensure that candidates with limitations can fully demonstrate their abilities. Should you wish to be accommodated, please direct your inquiry to the contact identified at the bottom of this poster. All information received in relation to accommodation will be kept confidential.

For more information on assessment accommodation visit the following website: https://www.canada.ca/en/public-service-commission/services/assessment-accommodation-page.html

***************************
Currently most PSPC staff are working remotely in response to the public health guidelines surrounding the COVID-19 pandemic. At a later time when safe to do so staff are expected to report to their designated work location to perform their duties. On-going full-time telework (working remotely) is not guaranteed.

Duties

A PSPC-Ontario Executive Assistant (EA) supports not only their Regional Director (RD) and Management team, but is vital to their entire directorate and a member of an integral support system for the region. In order to keep this ecosystem humming, EAs respond to, and organize emails, and take requests. EAs answer questions, offer advice, hunt down resources, enforce expectations, and serve as advocates on behalf of their executive clients and teams.

As an EA, a typical day for you might include:
- Taking minutes for various meetings that your Director attends
- Creating power point presentation decks for meetings (i.e. Regional Executive Committee meeting)
- Supporting new hires who are having technical issues with their onboarding
- Resolving billing errors by leveraging your networks within both Finance and Procurement
- Negotiating alternative scheduling solutions

Is this the job for you?
You enjoy solving problems. You love taking on difficult challenges and finding creative solutions. You don’t get flustered easily and if you don’t know the answer, you’ll dig until you find it.
You’re proactive and think on your feet. You like learning new things and you can do this quickly. When things change, you know how to roll with the punches.
You write well and communicate clearly. You can explain just about anything to anyone and you’re comfortable connecting with the big wigs, experts, newbies and everyone in between.
You’re motivated and driven. You volunteer for new challenges without waiting to be asked. You truly want to make a difference and see this as an opportunity to make your mark within an organization that recognizes your value.
If this job sounds like it was made for you, read-on for more details on qualifications and how to apply.

Work environment

𝗪𝗲 𝗮𝗿𝗲 𝗢𝗻𝗲 𝗣𝗦𝗣𝗖!
Public Services and Procurement Canada (PSPC) helps the Government of Canada serve Canadians. With a strong focus on quality customer service, we provide innovative common services such as real estate and building management, purchasing, banking, pay and pensions, and translation to other government departments, agencies, and boards. By providing these centralized services to departments and agencies, we enable them to focus on what they do best: providing their programs and services to Canadians.

At PSPC, our approach to inclusion is simple: we are committed to achieving a competent and representative workforce that reflects the diversity of the Canadian population we serve, and strive to create a welcoming, respectful, and inclusive environment that enables collaboration and innovation. When you succeed, we all succeed.

Intent of the process

The intent of this appointment process is to establish a fully assessed pool of qualified candidates. However, the results of this process may be used to staff identical or similar positions of various tenures (temporary or permanent) in Toronto, Ontario or Ottawa, Ontario at Public Services and Procurement Canada.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

______________________________________________________________________
Do you have what it takes?
¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯
EDUCATION:

A secondary school diploma or employer-approved alternatives.

The employer-approved alternatives to a secondary school diploma are:
• An acceptable combination of education, training and/or experience.
(https://www.canada.ca/en/treasury-board-secretariat/services/staffing/qualification-standards/core.html#acce)

Degree equivalency

______________________________________________________________________
We would like to know more about your experience!
¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯
EXPERIENCE:

EX1. Experience in providing *administrative services to support management (manager and above).

*Administrative Services may include: managing calendars, scheduling and organizing meetings; preparing, and/or distributing meeting agenda and/or minutes; providing information and assistance to colleagues and paying invoices. These experiences may have been gained on the job, through school work or volunteer work.

EX2. Experience using Microsoft Office applications (i.e.: Outlook, Word, Excel, PowerPoint, OneNote, SharePoint, etc.)

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

EDUCATION:

Completion of post-secondary education.

Degree equivalency

EXPERIENCE:

AEX1. Experience in using SIGMA/SAP financial management system.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

_______________________________________________________________________
Show us what you got! These competencies will be assessed later.
¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯
C1. Dependability
C2. Client Service – Level 1
C3. Values and Ethics
C4. Showing initiative and being action oriented
C5. Thinking things through
C6. Problem Solving
C7. Oral communication
C8. Written communication***

***Written communication may be assessed based on any and all written materials prepared by the candidate. This includes but is not limited to the candidate’s responses to the exam questions, screening questionnaire, resume, emails etc.

The following may be applied / assessed at a later date (may be needed for the job)

In support of achieving a diversified workforce, consideration may be given to candidates, who, at the time of application, self-declare* as belonging to one of the following designated Employment Equity groups: Women, Indigenous (Aboriginal) Peoples, Persons with Disabilities and Members of Visible Minorities.

* We therefore encourage you to self-declare during the online application process by selecting the appropriate box under the Employment Equity section.

For further details, please refer to the “Other information” section.

Information on employment equity

Conditions of employment

Security Clearance - Various (Reliability or Secret depending on the position being staffed).

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

______________________________________________________________________
How to Apply:
¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯
• Create an applicant account and ensure your personal information is completed accurately.
• Our intention is to communicate with candidates via email. Candidates who apply on this selection process must include in their application a valid e-mail address and to make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email). It is the candidate’s responsibility to provide any changes to their personal information to the contact indicated on this job advertisement.
• Complete the screening questions and provide concrete and detailed examples to clearly demonstrate how you meet the qualifications. This can be done by explaining the Situation, Task, Action, and Result (STAR method).
• Submit the application by the closing date and time.
• If you are unable to complete an online application, please contact the email address below.

______________________________________________________________________
What to expect after you apply:
¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯
• You may not be contacted immediately after submitting your application. If you meet the essential education and experience you will be contacted to participate in the assessment process. The assessment process may include a virtual written exam, a virtual oral interview, reference check or other method of assessment.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.