Human Resources Assistant

Important messages

Giving you the best chance to succeed!

At Elections Canada, we are committed to running inclusive and barrier-free recruitment processes.
If you have a limitation that may impact your performance at any steps of the assessment process (such as during a written test or an interview), you may request an accommodation. Assessment accommodations are designed to remove barriers, and to ensure that candidates with limitations can fully demonstrate their abilities. Should you wish to be accommodated, please direct your inquiry to the contact identified at the bottom of this poster. All information received in relation to accommodation will be kept confidential.

For more information on assessment accommodation visit the following website:
www.canada.ca/en/public-service-commission/services/assessment-accommodation-page.html

Work environment

Would you like to be part of a dynamic team that values innovation and collaboration? Join the Staffing team at Elections Canada. The team provides professional, innovative and timely services to managers seeking to build a competent and diverse workforce. Its mandate is to review the organization's approaches and implement systems and processes to improve the efficiency and quality of its customer service.

Elections Canada is an independent agency of Parliament. We provide a supportive and collaborative workplace with flexible work arrangements. We promote a positive work-life balance with a commitment to workplace wellness.

IMPORTANT: Elections Canada offers a hybrid work arrangement where full-time teleworking is available for all employees of the Staffing team.

If it is a work environment that interests you...You believe you have the skills needed for the job... Maybe YOU are the one we are looking for. Don’t hesitate, apply!

Intent of the process

The immediate intention of this process is to staff four (4) temporary or casual position with possibility of an extension.

A pool of fully or partially qualified candidates may be established to fill positions at the same or equivalent group and level at Elections Canada with varying tenures (such as indeterminate, specified period, acting, casual) and various linguistic requirements and profiles.

Positions to be filled: 4

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
Secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCES
EXP1: Experience providing client services.

EXP2: Experience with Microsoft Office (such as Outlook, Word, Excel, PowerPoint).

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative
Various linguistic profiles (BBB/BBB, CCB/CCB, CBC/CBC, CCC/CCC)

Information on language requirements

Second Language Writing Skills Self-Assessment
In order to help you decide if you should apply to a bilingual position, an optional self-assessment of your writing skills in your second official language is available for you to take before completing your application.

For more information, please consult:
Unsupervised Internet Test of Second Language Writing Skills

ABILITIES
A1: Ability to use Microsoft Suite Word.
A2: Ability to establish priorities and manage a high volume of work.
A3: Ability to communicate in writing.
A4: Ability to communicate orally.

PERSONAL SUITABILITIES
PS1: Effective Interpersonal skills
PS2: Resourcefulness
PS3: Detail oriented
PS4: Reliability

The following may be applied / assessed at a later date (may be needed for the job)

ASSET EXPERIENCES
AEXP1: Experience providing administrative support services*.

AEXP2: Experience in data entry in data processing software.

AEXP3: Experience entering data in an automated human resources system such as HRIS, MyGCHR, etc.

AEXP4: Experience in supporting human resources advisors.

AEXP5: Experience in coordinating information sessions or administering various written exams and/or interviews.

* Administrative support services may include the performance of tasks such as managing the daily agenda of manager, planning or coordinating meetings, preparing or reviewing documents for accuracy, coordinating incoming and outgoing correspondence, filing, writing minutes of meetings, collecting data and preparing tables, etc.

ORGANIZATIONAL NEED
Elections Canada is committed to establishing and maintaining a representative workforce. Qualified candidates who self-identify as members of the Equity-seeking groups (a group of persons who are disadvantaged on the basis of one or more prohibited grounds of discrimination within the meaning of the Canadian Human Rights Act) may be selected for appointment to fill an organizational need.

Conditions of employment

CE1: Reliability Status security clearance
CE2: Consent to observe strict political impartiality and neutrality for the duration of employment.
CE3: Willingness and ability to work overtime on as when needed and on short notice.
CE4: A working internet connection is required to perform the duties of the position.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

No cover letter is required; candidates must answers the screening questions, by clearly demonstrating they meet qualifications relative to education and experience. Please note that it is not sufficient to only state that the requirement is met or to provide a listing of current responsibilities, rather the candidate must provide concrete examples that illustrate how they meet the requirement. Lack of examples and details may result in your application being rejected as the Assessment Board will have insufficient information to determine whether or not you meet the qualifications

A test may be administered.

An interview may be administered.

Reference checks may be sought.

Candidates may be required to meet the asset qualifications, depending on the requirements of the specific position being staffed.

You must provide proof of your education credentials.

Please ensure that your Personal Record Identifier (PRI) is included in your application, if you have one.

Persons are entitled to participate in the selection process in the official language of their choice.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.