Senior Advisor, Planning, Coordination and Reporting

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Please ensure you read all poster notes thoroughly as they contain important information that will be required in the application process. Failure to read the notes and follow the instructions could result in your application missing critical information and having insufficient information for the assessment board to complete your assessment resulting in your elimination from the process.

**The assessment board cannot make any assumptions about your experience. It is insufficient to say that you have the required qualifications, to refer to your resume, or to list your current duties. When completing the screening questions, candidates must clearly demonstrate, using clear and concrete examples, how they meet essential and asset qualifications.**

PRE-SCREENING QUESTIONS: As part of your application, you must complete pre-screening questions.

FOR EACH CRITERION/QUESTION, please provide the following MANDATORY information:

1 - Name of the organization where the experience was acquired.
2 - Title of the position occupied and duration for which you exercised the functions.
3 - Specific details of tasks, projects or accomplishments demonstrating the experience was acquired.

The answers provided to the screening questions will be the main source of information used to evaluate applicants. Failure to provide complete answers may result in job applications being screened out from further consideration in this process. Applicants will not be solicited for incomplete or possible missing information.

"Asset qualifications" could be used either at the screening phase or to determine which candidate will be appointed. Therefore, if candidates meet the asset qualifications, they should also describe in the related screening questions how they meet these qualifications using detailed and concrete examples.

Duties

The Senior Planning, Accountability and Coordination Advisor provides advice and support to the Regional Director and managers of the Quebec and Nunavut Regional Office on sound public sector management and performance practices including governance and strategic management, people management, financial and asset management, information management, and accountability.

Work environment

Global Affairs Canada, and its Trade Commissioner Service (TCS), is a key part of the program supporting Canadian companies to grow internationally and diversify their exports. The Trade Commissioner Service has on-the-ground presence in 161 cities worldwide and offices in regions across Canada.

The Quebec and Nunavut Regional Office is mainly focused on helping small and medium-sized enterprises (SMEs) in Quebec and Nunavut prepare for and commercialize their products and services internationally by providing personalized advice and working closely with its entire network of colleagues abroad to identify business opportunities. In addition, it provides the Minister of International Trade, some heads of missions and senior departmental officials with information and on-the-ground support for the development of meeting programs and promotional activities.

Global Affairs Canada (GAC) is committed to advancing equity and embracing diversity and inclusion by implementing meaningful actions that are founded in respect, collaboration and accountability. GAC is dedicated to ensuring that its workforce both at home and abroad is representative of Canada’s current and evolving population. GAC leverages disaggregated data in order to address underrepresentation and identify barriers to employment equity groups. GAC was proud to introduce the Deputy Ministers Pilot Sponsorship Program where the objective is to provide equitable career opportunities for indigenous peoples, black and other racialized people and persons with disabilities within management positions. This one initiative runs in parallel to broader departmental efforts to increase representation and strengthen the inclusivity of our workplace culture. All candidates who believe they are qualified are encouraged to apply, including Black, other racialized and Indigenous peoples, women, persons with disabilities and persons of the 2SLGBTQ+ community. Knowing that diverse teams foster innovation we strongly encourage you to complete the Employment Equity (EE) section in your application.

Intent of the process

The immediate intent of this process is to staff (1) full-time on an indeterminate basis.

A pool of partially or fully qualified candidate for positions within Global Affairs Canada, Quebec and Nunavut Regional Office will be created.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education
A secondary school diploma or employer-approved alternative.

Degree equivalency

Experience

- Significant* experience coordinating initiatives or delivering services related to operations and office administration in at least two of the following areas: human resources, procurement, finance, event planning, executive support or information management.

- Significant* experience developing a personal network with a variety of stakeholders both internally and externally.

- Experience providing advice for senior management on policies, directives, standards or guidelines applicable to administration and operations management.

*Significant is defined as the depth and breadth of experience normally associated with having performed these activities over a combined period of at least two years.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Asset qualifications
Post-secondary diploma in a field related to the position.

Degree equivalency

Asset qualifications
- Extensive experience** coordinating initiatives or delivering services related to operations and office administration.
- Experience managing finances.
- Experience using financial management software (e.g., SAP, Tipalti, Creatio).
- Experience managing projects.
- Experience using project management software (e.g., Microsoft Project, Asana, Zoho).
- Experience in occupational health and safety.
- Experience supervising employees, including assigning work and monitoring performance.

**Extensive experience is defined as the depth and breadth of experience normally associated with having performed these activities over a combined period of at least five years.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (CBC/CBC)

Information on language requirements

Abilities
- Ability to communicate effectively orally.
- Ability to communicate effectively in writing.
- Ability to set priorities and multitask.
- Ability to analyze administrative and/or operational issues and make recommendations.

Personal suitability
- Leadership
- Judgment
- Effective interpersonal skills
- Client focus
- Initiative
- Integrity and respect

The following may be applied / assessed at a later date (may be needed for the job)

Operational requirements
- Availability to work at the Montreal office at least three days per week.
- Ability and willingness to travel within Canada on occasion.
- Ability and willingness to work overtime on short notice.

Conditions of employment

Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

For this selection process, it is our intention to communicate with candidates via email. This will include communication of screening results and invitations to assessments. To that end, candidates must include a valid email address in their application. It is the candidate's responsibility to ensure that this address is functional and that it accepts messages from unknown users.(some email systems block these types of email).

It is also the candidate's responsibility to ensure accurate information is provided and updated as required. Only employees of the same group and level, or equivalent, will be considered for a deployment, secondment or assignment. Please note that an assignment or secondment requires the approval of your supervisor.

Please note that your application and your cover letter may be used to assess your ability to communicate effectively in writing.

A written exam may be administered.

An interview may be administered.

Reference checks may be sought.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.