Administrative Assistant

Important messages

Giving you the best chance to succeed!
At Public Services and Procurement Canada (PSPC) we are committed to running inclusive and barrier-free recruitment processes.

If you have a limitation that may impact your performance at any steps of the assessment process (such as during a written test or an interview), you may request an accommodation. Assessment accommodations are designed to remove barriers, and to ensure that candidates with limitations can fully demonstrate their abilities. Should you wish to be accommodated, please direct your inquiry to the contact identified at the bottom of this poster. All information received in relation to accommodation will be kept confidential.

For more information on assessment accommodation visit the following website: https://www.canada.ca/en/public-service-commission/services/assessment-accommodation-page.html

Duties

The Esquimalt Graving Dock (EGD) is the largest non-military hard bottomed drydock on the west coast of the Americas and is located at the south end of Vancouver Island at Esquimalt Harbour, in the Greater Victoria region. It is a federally owned and operated ship repair facility and is unique in that it operates as an “open access” “multi-user” facility. The terms “open access” “multi-user” describes a facility that provides common services (on a fee-for-service basis) to various commercial ship repair firms and provides access to dry dock infrastructure for a wide range of coastal and ocean-going vessels. Its principal stakeholders are the vessel owners that rely on the facility for repair, maintenance, and refit. This includes the Royal Canadian Navy, the Canadian Coast Guard and BC Ferries, as well as many foreign and private vessel owners (including cruise ship lines) that regularly use the facility. There are approximately 2000 personnel working on the grounds of the facility at any one time.

For more information, please visit the EGD Website:
Esquimalt Graving Dock – Vessel design, construction and maintenance – Marine transportation – Transport and infrastructure – Canada.ca (tpsgc-pwgsc.gc.ca)
https://www.tpsgc-pwgsc.gc.ca/biens-property/cse-egd/index-eng.html

Work environment

𝗪𝗲 𝗮𝗿𝗲 𝗢𝗻𝗲 𝗣𝗦𝗣𝗖!
Public Services and Procurement Canada (PSPC) helps the Government of Canada serve Canadians. With a strong focus on quality customer service, we provide innovative common services such as real estate and building management, purchasing, banking, pay and pensions, and translation to other government departments, agencies, and boards. By providing these centralized services to departments and agencies, we enable them to focus on what they do best: providing their programs and services to Canadians.

At PSPC, our approach to inclusion is simple: we are committed to achieving a competent and representative workforce that reflects the diversity of the Canadian population we serve, and strive to create a welcoming, respectful, and inclusive environment that enables collaboration and innovation. When you succeed, we all succeed.

Positions to be filled: 2

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

A secondary school diploma or employer approved alternatives such as an acceptable combination of education, training and/or experience.

Degree equivalency

Experience in providing general administrative services.

Experience using computer software programs such as Microsoft Office (Word, Excel) and Outlook.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Knowledge of office practices (such as correspondence follow-up, procurement transaction initiation and monitoring, planning meetings and administering travel).

Values and ethics
Thinking things through
Engagement
Excellence through results
Client Service

Ability to organize
Ability to communicate effectively
Ability to work with electronic data (such as input and manipulate or record and verify data)

The following may be applied / assessed at a later date (may be needed for the job)

Successful completion of one year post-secondary school education in accounting, finance, business administration, commerce or economics.

Degree equivalency

Recent and significant experience in delivering a full range of administrative and financial support services (minimum 2 years)
Experience with financial invoicing and spreadsheets
Experience with the departmental program SIGMA
Experience in purchasing documents and processes in a business support capacity
Experience using the departmental GCDOCS electronic filing system

In support of achieving a diversified workforce, consideration may be given to candidates, who, at the time of application, self-declare* as belonging to one of the following designated Employment Equity groups: Women, Indigenous (Aboriginal) Peoples, Persons with Disabilities and Members of Visible Minorities.

* We therefore encourage you to self-declare during the online application process by selecting the appropriate box under the Employment Equity section.

For further details, please refer to the “Other information” section.

Information on employment equity

Organizational Need:
Placement of PSPC employees affected by work force adjustment. Public Services and Procurement Canada is committed to establishing and maintaining a representative workforce. This organizational need may be identified as part of the appointment decision. In such cases, qualified candidates who self-declare as members of a visible minority group, Aboriginal peoples, persons with disabilities or women (in non-traditional occupations) would be considered.

Conditions of employment

Reliability Status security clearance - Reliability and Security: Reliability

Willing and able to do overtime on short notice
Be willing to work in an industrial setting
Be willing to wear protective gear

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Reference checks may be sought.

An interview may be administered.

A test may be administered.

A situational exercise may be administered.

Please identify clearly for which position(s) you are submitting an application.

You must provide proof of your education credentials.

Persons are entitled to participate in the appointment process in the official language(s) of their choice.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.