Administrative Coordinator

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

***VERY IMPORTANT NOTE: It is the responsibility of the candidate to clearly outline that they meet each of the screening criteria (i.e. Education and Experience Qualifications, both Essential and Assets) by RESPONDING TO THE SCREENING QUESTIONS IN THE ONLINE APPLICATION. Please note that it is not sufficient to only state that the requirement is met or to provide a listing of current responsibilities, rather the candidate must provide concrete examples that illustrate how they meet the requirement. Lack of EXAMPLES and DETAILS may result in your application being rejected as the Assessment Board will have insufficient information to determine whether or not you meet the qualifications.

PLEASE NOTE : The written communication may be assessed in the screening questions.

A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process. The managers can decide to use the Assets qualifications for the preselection.

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Work environment

Are you looking for a work environment where your knowledge, ideas, and professional opinions are valued? Do you want to be part of a collaborative, supportive team? Apply!

Please note that the employee will have to be available to work on site at the Winnipeg’s office.

We foster a healthy work-life balance by providing flexible and hybrid work arrangements when possible and variable (compressed) work week options.

Come work in an organization that is passionate about helping the Canadian grain sector produce the best grain in the world. We are one of the few Government of Canada departments headquartered in Winnipeg, outside of the National Capital Region. This is a unique opportunity to provide both Corporate and Operational services.

The Canadian Grain Commission (CGC) is a significant part of Canada’s dynamic and diverse agricultural sector. We regulate grain handling in Canada, set grain standards and conduct research on grain. At the CGC, we strive to live our values of excellence, integrity, respect and accountability. We promote work-life balance. We have an Employee and Family Assistance program to support you and your family.

Intent of the process

This process is intended to staff one (1) full-time indeterminate position.
A pool of candidates may be created to staff similar positions with various linguistic profiles and tenures (indeterminate, specified term, acting, assignment, deployment, secondment).

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
• Successful completion of secondary school education or an acceptable combination of education, training and/or experience.

Degree equivalency

EXPERIENCES
• EX1 – Experience managing the agenda of a senior manager (executive);
• EX2 - Experience managing, prioritizing and tracking communication and various action requests, for a senior manager (executive) and ensuring completion within established timeframes;
• EX3 - Experience drafting written communication and preparing, correcting and reviewing documents for the office of a senior manager (executive); (e.g., correspondence, documents, taking meeting minutes, spreadsheets, presentation decks)
• EX4 - Experience administering, monitoring and reporting on the assigned division‘s budget.
• EX5 - Experience coordinating and preparing logistics and supporting documents for meetings or training sessions.

COMPETENCIES
• Planning, Organizing and Co-ordinating;
• Initiative;
• Commitment to quality;
• Being a Team Player;
• Client Focus
• Building Trust through Integrity; and
• Achievement Orientation.

ABILITIES
A1- Ability to communicate effectively in writing;
A2- Ability to communicate effectively orally; and
A3 - Ability to use the Word and Excel applications included in the Microsoft Office suite.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

The following may be applied / assessed at a later date (may be needed for the job)

ASSET QUALIFICATIONS
EDUCATION
• A college or vocational diploma obtained from a recognized institution in one of the following specializations: office administration, business administration, finance/accounting or other field related to the position.

Degree equivalency

EXPERIENCE
• Experience liaising with management and senior executives and/or members of their offices within Federal, Provincial or Municipal government departments;
• Experience using a financial management system such as SAP;
• Experience using an electronic records and information management system and providing record management services such as classifying, coding, filing, retrieving, retaining and disposing of documentation;
• Experience managing the office of a senior manager (executive) virtually;
• Experience coordinating and booking domestic and international travel; and
• Experience using various systems/applications such as: PowerPoint, PDF Application, Outlook, Web-Ex, Microsoft Teams, Slido, etc.

Conditions of employment

Reliability Status security clearance

OTHER CONDITIONS OF EMPLOYMENT
• Candidates must be willing and able to work overtime as required.
• Occasional travel may be required.
• Willingness to adopt flexible work hours as per operational requirements

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Communication for this process will be sent via email. Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email such as SPAM).

Candidates will be asked, as per the application process, to answer screening questions for each essential and asset criteria (education and experience). Candidates will have to provide specific examples, for each screening question demonstrating how they have acquired the education and experience criteria.

In order to manage the number of applications in the selection process, management may use the asset qualifications at various steps in the process, to determine the number of candidates who will be further considered in the process.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.