Administrative Officer

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Duties

The primary duties of this position are to provide administrative services, support and advices in support of the administrative management of the office.

More specifically, the candidate provides operational support to the regional director in the management of human, financial and material resources including the provision of office services to ensure the efficient functioning of administrative activities and operations.

Work environment

Why choose the Quebec Regional Office at Indigenous Services Canada?

Our offices have recently undergone a complete redesign to create a modern work area. State-of-the-art workspaces that emphasize collaboration and innovation are available to employees. Located in the Saint-Roch district, at the heart of downtown Quebec City, the regional office team is made up of nearly 180 employees with a mix of professional profiles.

ISC is an employer that prioritizes its employees' well-being. We offer an open and respectful work environment, many ongoing learning opportunities, advancement possibilities, competitive benefits, as well as flexible work schedules to achieve work life balance. The Quebec office benefits from a dynamic environment that is enhanced by the high participation rate of employees in social activities.

📌 Workplace:
The official workplace for the positions to be filled is located in Quebec City (320 St-Joseph Street East). Successful candidates will be required to work at the work site in a hybrid work mode. A part-time telework agreement may be discussed and implemented at the time of hiring in accordance with the operational needs of the position to be filled.

Intent of the process

This process is intended to immediately fill several indeterminate positions. A pool of qualified candidates will be established to fill only similar positions in the Quebec Regional Office at Indigenous Services Canada.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
A high school diploma.

Degree equivalency

EXPERIENCES :
◊ Recent* and significant** experience in providing administrative and financial support services***.
◊ Experience in drafting or reviewing documents for completeness and accuracy.

* Recent experience is defined as experience within the last five (5) years.
** Significant experience is defined as at least twelve (12) months of experience.
***Examples include: providing information, assistance and advice by telephone, e-mail or in person; conducting expense analysis; planning and organizing meetings; preparing, recording or distributing agendas, minutes and background materials for meetings; maintaining files; arranging travel; processing travel claims and paying invoices.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET EXPERIENCE :
◊ Experience interpreting and applying federal policies in at least two (2) areas: budget monitoring, contracting, travel, procurement, human resources, contribution agreements, asset management or other similar types of administrative functions.
◊ Experience using SAP financial system.
◊ Experience supervising staff.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
(French essential, BBB/BBB)

Information on language requirements

ABILITIES:
◊ Ability to communicate effectively orally and in writing.
◊ Ability to use Microsoft Office tools, specifically Excel.
◊ Ability to organize and prioritize workload in a fast-paced environment and to meet deadlines.
◊ Ability to analyze problems and make recommendations.

PERSONAL SUITABILITIES
◊ Demonstrate integrity and respect
◊ Attention to detail
◊ Work effectively with others
◊ Demonstrate initiative and be action-oriented
◊ Judgment

The following may be applied / assessed at a later date (may be needed for the job)

ORGANIZATIONAL NEEDS
Indigenous Services Canada is committed to building a skilled and diverse workforce representative of the population it serves. In support of our strategy to achieve our employment equity goals, preference may be given to candidates who, at the time of application, indicate that they are a member of any of the following employment equity groups (self-declared): Aboriginal persons, women, visible minorities and persons with disabilities.

OPERATIONAL REQUIREMENTS
Willing and able to work overtime as required, sometimes on short notice.

Conditions of employment

Security Clearance : Reliability

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

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📌 Information and Tips

Applications that are retained or screened-in are those that provide information in theprescreening questionnaire that demonstrate meeting the essential education andexperience. You must provide your education level and the institution where youattained this level, and concrete examples on how you meet the essential experienceand the period of time this experience was acquired. The resume provided will only beused to corroborate information provided in the questionnaire.

Candidates are also asked to confirm and provide examples on any of the asset criteriathey meet. However, it is important to note that ONLY the essential education andexperience criteria determine those applications that are screened in.

You’ll be assessed to ensure that you meet the qualifications of these positions.

Contact information for 2 references must be provided. References will be contacted only at the end of the assessment process.

When managers consider you for a specific position, they may ask for more information before making a final decision.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.