Coordinator and Administrative Assistant Positions

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Persons requiring accommodation preventing them from applying on-line should contact the contact person identified below prior to the closing date. Otherwise, your job application should be submitted through the GC Jobs System.

IMPORTANT NOTES FOR ANSWERING SCREENING QUESTIONS:

• You are responsible for explaining how you meet the qualifications by giving clear and concrete examples in your answers to each question.
• It is NOT enough to only state that you meet the criterion by listing responsibilities or activities, by answering in point form, by “copy & pasting” from your résumé or by simply saying “refer to my résumé/ previous answer(s)”. If you do not provide enough information, we may screen you out of the selection process.
• For each question, you MUST clearly show and support that you meet the qualification by writing 1 – 2 paragraphs to tell us:

WHERE – name(s) of department(s) or organisation(s) and position(s)/title(s) where you gained the experience.
WHEN – specific period(s) of time/ dates during which you did these tasks (you may use a MM-YYYY to MM-YYYY format)
HOW – describe the situation(s)/task(s)/project(s) in clear, specific and concrete details. Show us how you gained the experience by including: what you did; how you did it; what your role was in the situation; and what the outcome was and/or what you learned. Your example(s) must relate directly to the qualification in question and include enough background and details for us to understand the level and the scope of your experience.

Work environment

The Parole Board of Canada (PBC) is an independent administrative tribunal that, as part of the Canadian criminal justice system, makes quality conditional release and record suspension decisions, and clemency recommendations. The PBC contributes to the protection of society by facilitating, as appropriate, the timely reintegration of offenders as law-abiding citizens. Public safety is the primary consideration in all PBC decisions. Our staff prides themselves in their work and accomplishments making the PBC an employer of choice as we strive to support the Government of Canada's goal of a safe and secure Canada.

PBC supports employment equity and is committed to hiring and retaining a diverse and accessible workforce through fair and equitable hiring and management practices. The PBC aims at being an inclusive and barrier-free organization that draws on the talent, ideas and creative potential of all members.

Intent of the process

A pool of qualified candidates may be establish to staff similar positions of various tenures and in various locations within the Parole Board of Canada.

Positions to be filled: Number to be determined

Positions to be filled: 2

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:
Secondary school diploma or employer-approved alternatives (a satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma; or an acceptable combination of education, training and/or experience)

Degree equivalency

EXPERIENCE:

EXP1: Experience in providing a range of administrative services, such as corresponding over email, managing a calendar, filing, organizing meetings, maintaining a bring-forward/tracking system, and preparing travel arrangements;

EXP2: Experience in preparing documents, such as letters, memorandums, briefing notes, meeting agendas, PowerPoint presentations, etc.

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
French or English essential
English essential
French essential
Bilingual Imperative (BBB/BBB)
Bilingual Imperative (CBC/CBC)
Bilingual Imperative (CCC/CCC)

Information on language requirements

COMPETENCIES:

Demonstrates discretion and respect;
Thinking things through;
Working effectively with others;
Showing initiative and being actionoriented;
Reliability;
Attention to Detail.

The following may be applied / assessed at a later date (may be needed for the job)

EXPERIENCE:

AEXP1: Experience in arranging meetings (virtually or in person);
AEXP2: Experience in minute taking;
AEXP3: Experience with purchasing (e.g. ordering office supplies) or arranging for hospitality;
AEXP4: Experience in coordinating financial activities such as: preparing forecasts, verifying and reconciling commitments and expenditures, reconciling office budget, reconciling acquisition card statements;
AEXP5: Experience preparing travel or hospitality claims;
AEXP6: Experience working with an information management system (Ex; GCdocs, RDIMS, Sharepoint, etc.)

ABILITIES:
Ability to communicate effectively in writing.

Conditions of employment

Reliability Status security clearance - Secret Security Clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.
Information on employment equity
The PBC believes that to be able to effectively serve the public, its workforce needs to reflect the diversity of the Canadian population. Diversity is a great source of strength in contributing to the protection of our society in ensuring that Canada’s criminal justice system is as fair, accessible and efficient as possible in respect to diversity and the rights of offenders and victims. Our Organization is committed to a workforce that is representative of the Canadian public we serve. If you are a woman, an Indigenous person, a person with a disability or a member of visible minority group and are interested in bringing in different perspectives and insights we encourage you to self-declare in this staffing process. This self-declaration information can be factored into departmental strategies and selection decisions to address our commitment to eliminate gaps for these groups.

*Note that other operational requirements or conditions of employment may be required depending on the work location for future appointments
Preference
Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.
Information on the preference to veterans
We thank all those who apply. Only those selected for further consideration will be contacted.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.